A03 Stormwater Sampling and Analysis_ PWS Rev 1.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

Stormwater Sampling and Analysis Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Stormwater Sampling and Analysis Services for the 143d Airlift Wing (AW), as defined in this PWS.

1.2 Background: Operations of the 143 AW at Quonset Air National Guard Base (QANGB), North Kingstown, RI, that impact stormwater are regulated by the federal Clean Water Act. The Rhode Island Department of Environmental Management (RIDEM) is delegated to enforce the CWA in the state. The RIDEM regulates the operations of the 143 AW by a Rhode Island Pollution Discharge Elimination System (RIPDES) Individual Permit No. RI0021555. The permit conditions require quarterly sampling and analysis of stormwater during controlled events (identified as Dry Weather) and qualifying rain events (identified as Wet Weather). Full details are provided in Section 5.0. It is the responsibility of the 143 AW to follow the sampling conditions in the permit.

1.3 Period of Performance (PoP): The Period of Performance shall be 1 Base Year of 12 months and four 12-month option years.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services for controlled events between the hours of 0700 to 1730 hours, Tuesday through Friday, and on call 24-hours a day for qualifying rain events, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at QANGB, North Kingstown, RI. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is not authorized.

1.4.1.1 Reserved.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS).

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, Headquarters Air Force (HAF) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

2. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver s license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

3. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

4. When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program as applicable.

5. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

6. Failure to comply with these requirements may result in withholding of final payment.

1.4.5.1. Reserved.

1.4.5.2 For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Air Force Instruction (AFI) 10-245, AFI 31-101 and Air Force Manual (AFMAN) 31-113), applicable installation, facility and area commander installation/facility access and local security policies and procedures.

1.4.5.3 Antiterrorism Awareness Level I Training (AT Level I). All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities and controlled access areas shall receive AT Level 1 training from a Level I qualified instructor prior to being admitted to the facility.

1.4.5.4 Reserved.

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 Reserved.

1.4.5.7 Reserved.

1.4.5.8 Reserved.

1.4.5.9 Reserved.

1.4.5.10 Reserved.

1.4.5.11 Requirement for OPSEC Training. In accordance with AFI 10-701, Operations Security, OPSEC PMs/SMO/SMNCOs/Coordinators will provide OPSEC training or training materials to employees of contractors/subcontractors prior to having access to any critical information (CI).

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Reserved.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10.1 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

1.4.11 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Reserved.

1.4.13 Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): NONE

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall conduct stormwater sampling for the 143 AW to comply with the conditions of a Rhode Island Pollutant Discharge Elimination (RIPDES) Individual stormwater permit. The current permit requires the 143 AW to collect one wet weather sample and one dry weather sample from Outfall 100A/B each calendar quarter. Dry Weather samples shall be collected during normal business hours. Wet Weather samples shall be collected during qualifying rain events which could extend beyond normal business hours. The sampling shall comply with the conditions for Dry Weather (Outfall 100A) and Wet Weather (Outfall 100B) sampling in the stormwater permit. The outfalls are located inside of drain manhole DMH-27; the single monitoring point is accessible from grade. No confined space entry is allowed. The Contractor shall transport stormwater samples to an analytical laboratory as soon as possible following a sampling event. Stormwater samples shall be submitted and analyzed by an analytical laboratory certified to analyze non-potable water by the Rhode Island Department of Health or other equivalent certification from a neighboring state. 143 AW RIPDES Permit No. RI0021555 is included as Exhibit 3. The 143 AW Stormwater Pollution Prevention Plan (SWPPP) is included as Exhibit 4.

5.1 Regulatory Compliance: At a minimum, sampling activities will comply with the following:

· Clean Water Act, The National Pollutant Discharge Elimination System (40 CFR 122-125)

· Regulations for the Rhode Island Pollutant Discharge Elimination System (250-RICR-150-10-1)

· 143 AW RIPDES Permit No. RI0021555 (Dated December 28, 2021).

· U.S. Environmental Protection Agency (EPA) Guidelines Establishing Test Procedures for the Analysis of Pollutants (40 CFR 136)

· U.S. EPA Publication, Hazardous Waste Test Methods SW-846

5.2 Sampling Event Coordination: The Contractor shall coordinate all sampling events with the 143 AW’s Environmental Management Office (EMO). The EMO and Contractor shall monitor local weather conditions and coordinate a time to sample. The EMO and Contractor shall meet on site at a time that is mutually agreed upon and approved by the 143 AW’s Petroleum Oils Lubricants (POL) Shop personnel. The Contractor shall be escorted at all times while on base by either EMO personnel or other 143 AW personnel designated by the EMO unless issued a long-term pass.

5.3 Stormwater Sampling:

5.3.1 Field Observations Documentation: The contractor shall record all field observations during a sampling event on Form 4, Monthly/Quarterly Stormwater Sample and Inspection Form which is included in Appendix C of the SWPPP (Exhibit 4).

Stormwater flow is recorded by an ISCO Signature® Series automated flow meter located at grade near DMH-27. The Contractor shall record flow meter reading (flow rate and depth) during a Dry Weather event (controlled release) and during a Wet Weather event, as per the stormwater permit. The Contractor shall submit Form 4 to the EMO within 3 business days following a sampling event.

5.3.2 Dry Weather Sampling Event: The Dry Weather sampling point is identified as Outfall 100A within DMH-27. Dry weather samples are collected during a controlled release of rainwater from spill containment dykes for the 110,000 gallon aboveground storage tanks at the POL Complex. 143 AW POL personnel shall control the rainwater release for the sampling event. Dry Weather samples shall be collected during normal business hours.

5.3.3 Wet Weather Sampling Event: The Wet Weather sampling point is identified as Outfall 100B within DMH-27. Samples must be collected during the first 30 minutes of discharges resulting from a storm event that is greater than 0.1-inch rainfall in a 24-hour period and at least 72 hours from the previously measurable storm event. If this is not feasible, wet weather samples may be taken within the first hour of discharge and noted on Form 4. Wet Weather samples shall be collected during qualifying rain events which could extend beyond normal business hours.

5.3.4 Contingency Sampling Event: If analytical results indicate that an analyte(s) exceed a permit limit, the Rhode Island Department of Environmental Management may require additional sampling event(s). The Contractor shall conduct an additional sampling event as needed. The sampling event shall be in accordance with the RIPDES permit criteria and/or the RIDEM requirements.

5.3.5 Sample Transport: The Contractor shall collect all samples in the appropriate glassware for the EPA analytical method. The samples shall be stored on ice in a cooler. The Contractor shall transport samples under chain of custody protocol as soon as possible to the laboratory.

5.4 Laboratory Analysis: The Contractor shall use a certified analytical laboratory to analyze the stormwater samples. If the Contractor does not have in-house laboratory capabilities, they are allowed to subcontract a certified laboratory. Samples shall be analyzed in accordance with 40 CFR 136, US EPA Methods for Chemical Analysis of Water and Wastewater and EPA Publication SW-846, Hazardous Waste Test Methods. In accordance with the RIPDES Permit, the laboratory shall analyze the samples for the following analytes:

· Oil & Grease

· Total Suspended Solids

· Benzene

· Toluene

· Ethylbenzene

· Total Xylenes

· Acenaphthene

· Acenaphthylene

· Anthracene

· Benzo(a)anthracene

· Benzo(a)pyrene

· Benzo(b)fluoranthene

· Benzo(g,h,i)pyrelene

· Benzo(k)fluoranthene

· Chrysene

· Dibenzo(a,h)anthracene

· Fluoranthene

· Fluorene

· Indeno(1,2,3-cd)pyrene

· Naphthalene

· Phenanthrene

· Pyrene

· pH

5.4.1 Samples shall be analyzed within 5 to 7 business days. The laboratory shall report the sampling results to the EMO by the end of the turnaround time period. If expedited analyses are required (3 business days), coordinate with the EMO.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Federal Acquisition Regulation

Defense Federal Acquisition Regulation Supplement

AFI 10-245

Antiterrorism 03/28/2013 (Certified current 03/30/2017)

AFI 31-101

Security Forces Standards and Procedures

AFMAN 31-113

Security Forces Standards and Procedures 03/05/2013 Change 1:

12/02/2015

AFPD 17-1

Information Dominance Governance and Management

AFMAN 17-1301

Computer Security (COMPUSEC)

AFI 10-701

Operations Security 7/24/2019 (Change 1:

06/09/2020)

Guidelines Establishing Test Procedures for the Analysis of Pollutants (40 CFR 136)

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

DD 441

Department of Defense Security Agreement Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm

DD 250

Material Inspection and Receiving Report

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

TECHNICAL EXHIBIT 2

Deliverables Schedule

TECHNICAL EXHIBIT 3

Refer to: RIPDES Permit for QANGB

TECHNICAL EXHIBIT 4

Refer to: Stormwater Pollution Prevention Plan for QANGB

Ver. December 2020