A03 SOW.rtf
RTF text file 186 KB Posted
- Attached to
- Liebert Certified HVAC Maintenance_Cleveland OH
- Solicitation number
- 3002751
- Issued by
-
Defense Finance and Accounting Service
About this file
This document is a Statement of Need (SON) for annual maintenance of two Liebert-manufactured Internal Air Flow System (IAFS) units located at the Defense Finance and Accounting Service (DFAS) facility in Bratenahl, OH. The services required include a Liebert Pre-Packaged Essential Service Plan, which provides 24/7 emergency response, scheduled preventive maintenance, parts coverage, and performance by certified technicians. The period of performance is a base year plus four one-year option periods, with a 30-day delivery timeline. The government point of contact is Harris Hafeez Malik, a Management and Program Analyst with the DFAS Site Support Office. Payment will be made via the Wide Area Workflow (WAWF) system. This SON is related to a pre-solicitation notice for the same requirement, seeking qualified and experienced vendors, including small businesses, to respond with a completed Bill of Materials for market research purposes.
Text of this file
STATEMENT OF NEED (SON)
IAFS – Internal Air Flow System for two Servers Base Year, Plus 4 One-Year Options – 60 Months total Period of Performance 6/1/2025 to 5/31/2030 DESCRIPTION OF REQUIREMENT: DFAS I&T Infrastructure & Production Support and DFAS Site Support (JBD) Cleveland require annual maintenance for two (2) High Volume Server Rack Air IAFS – Internal Air Flow System for rack-fans, chips, RAM and motherboard. Conditioning airflow inside server chassis units located at 555 E. 88th Street, Bratenahl, OH 44108. These are Liebert - manufactured units and require qualified (certified) systems vendors for maintenance. They need to maintain climate-controlled environments for sensitive information technology equipment to prevent failure or damage to both equipment and data. The maintenance plan required is the Liebert Pre-Packaged Essential Service Plan for on-site support from a qualified (certified) systems vendor to assure the equipment functions properly and protects the valuable computer equipment and personnel in those areas.
Part Number 1479270 DS AIR DS105AUA0EI003B 4 ESSENTIAL.
Part Number 1479271 DS AIR DS105AUA0EI003B 4 ESSENTIAL
Services shall include:
| Guaranteed eight (8)-hour on-site emergency response, 7 days/week, 24 hours/day, within 150 miles of a Liebert Services’ Service city. |
| Four (4) PM inspections scheduled by the customer between 7am- 4pm, Monday-Friday, (excluding national holidays). |
| 1-800-LIEBERT Customer Response Center. |
| 100% labor and travel coverage for emergency service 7 days/week, 24 hours/day (within the 48 contiguous states). |
| 100% parts coverage (excluding piping external from the unit, replacement of outdoor condensing unit, components showing physical damage, component failure due to irregular voltage conditions, pumps external to the unit, fire suppression system, network panels external to the unit, and leak detection panels) Rental of temporary spot coolers is also excluded. |
| Access to Liebert Customer Services Network On-Line Internet portal. |
| Performance by Liebert Factory Trained Technicians. |
| Prior to acceptance of full-service contract, all applicable equipment must be inspected and brought up to a minimum service level. This work is completed outside the full-service contract and is performed on a time and material basis. |
| Be subject to all Terms & Conditions as noted in the Liebert Services Terms & Conditions. |
Maintenance shall include:
| Filters |
| Check for restricted airflow. Replace air filters as needed. Examine filter switch. |
| Wipe entire section clean. |
| Blower Section |
| Verify that impellers are free of debris and move freely. |
| Check belt for condition and proper tension. Replace belts as needed. |
| Verify that the bearings are in good condition. Check the fan safety switch for proper operation. |
| Check the pulleys and motor mounts for tightness and proper alignment. |
| Air Cooled Condenser |
| Verify condenser coil cleanliness. |
| Brush clean and spray using hose and nozzle connected to local water source (if local water source is available) |
| Chemical cleaning of outdoor condensing unit is excluded from normal scheduled maintenance and can be performed on a time and material basis. |
| Examine motor mounts for tightness. Tighten if necessary. |
| Verify that the bearings are in good working order. |
| Confirm that the refrigerant lines are properly supported. |
| Water/Glycol Condenser |
| Check cleanliness of copper tubing. Confirm that the water regulating valves are functioning properly. |
| Check the glycol solution level. Check glycols-freeze protection level Check for water/glycol leaks. |
| Glycol Pump |
| Examine for any glycol leaks. Determine proper pump operation. |
| Steam Generating Humidifier |
| Examine the water make-up valve for any leaks. Check the condition of all steam hoses. |
| Check the canister for any deposits. |
| Check and adjust potentiometers for optimal performance. |
| Infrared Humidifier |
| Check the pan drain for any type of blockage. Examine the humidifier lamps for proper operation. |
| Check the pan for any type of mineral deposits. |
| Refrigerant Cycle/Section |
| Examine refrigerant lines for leaks or damage. Using the sight glass, check lines for moisture. Monitor suction pressure. |
| Monitor head pressure. Monitor discharge pressure. Check superheat. |
| Electric Panel, Controls, and Ancillary Items |
| Check fuses. |
| Check electrical connections Check contactors for pitting. |
| Using microprocessor controls, ensure proper operation of the unit components. |
| Inspect leak detection cabling (if connected to unit) |
| Chilled water units - additional checks: |
| Inspect chilled water valve and actuator for proper operation. |
| Adjust/ tighten linkage if necessary. |
| Inspect internal chilled water piping and coil for leaks. |
PERIOD OF PERFORMANCE: One Base Year, Plus Four One-Year Option Periods. Delivery of order will be 30 days.
GOVERNMENT POINT OF CONTACT (GPOC/COR): The GPOC/COR will act as the on-site technical point of the contract for the Government. He/she will initiate repair and replacement request and monitor performance of goods. The GPOC/COR’s authority is limited to technical issues, and he/she is not authorized to make contractual decisions. The authority to resolve monetary issues and contractual interpretation is the responsibility of the Contracting Officer Representative.
Contract Officer Representative (COR)
Harris Hafeez Malik 216.225.2193 Management and Program Analyst DFAS-CL, Site Support Office 8701 Lakeshore Blvd Bratenahl, OH 44108 harris.h.malik.civ@mail.mil
INVOICES: Payment will be made in accordance with the Prompt Payment Act. Invoices shall be submitted to the COR (Acceptor) as a 2-in-1 or Combo invoice via the internet using the Government provided Wide Area Work Flow (WAWF) Receiving/Acceptance System at https://wawf.mil. (Ref clause 252.232-7003). When the 2-in-1 or Combo invoice is received by the COR/GPOC via WAWF, the COR/GPOC will review the document and if it is correct, accept it electronically and forward it for payment. Web Base Training is available at www.wawftraining.com and for more information go to www.dod.mil/dfas and click the e-commerce link. All other questions regarding training and gaining access to the WAWF should be discussed with the Contracting Officer.
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| File | Type | Posted |
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| A11 MR BOM.xlsx | XLSX spreadsheet |
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