A03-RFI-SAM-Fire Extinguisher.docx

REQUEST FOR INFORMATION/SOURCES SOUGHT:

AGENCY/OFFICE: U.S. Department of Labor, Mine Safety and Health Administration (“MSHA”) Educational Policy and Development - National Mine Academy

LOCATION: National Mine & Safety Academy, 1301 Airport Road, Beaver, Raleigh County, WV

PSC: H312 – Inspection Fire Control Equipment

NAICS: 922160--- Fire Protection Services

1. GENERAL INFORMATION: The mission of the Mine Safety and Health Administration (MSHA) is to protect the safety and health of the nation’s miners. The National Mine Health and Safety Academy was constructed on seventy-four (74) acres in the early 1970’s with the intent to provide a self-contained training facility for the Agency and the mining industry. Mining professionals from across the United States and many foreign countries come to the Academy for health and safety training. The Academy complex, which opened in 1976, consists of fifteen (15) buildings, eight of which are inter-connected, making up approximately 420,000 square feet and includes administrative offices, classrooms and laboratories accommodating 600 students, a residence hall of 174 lodging rooms, a cafeteria, a library, an auditorium, wellness facilities, a pool, and a warehouse.

2. OBJECTIVE: This Request for Information (RFI) is being issued by the U.S. Department of Labor, Mine Safety and Health Administration (MSHA), Educational Policy and Development - National Mine Academy is to provide procure services to perform annual inspections, recharge, and hydrostatic testing of portable fire extinguishers.

3. SCOPE: The Contractor will provide labor, equipment, materials, supervision, permits, licensure, and any other incidentals to inspect the approximately 180 portable fire extinguishers; recharge eight (8) 20-lbs ABC dry chemical fire extinguishers, recharge twenty-four (24) 5-lbs ABC portable fire extinguishers, recharge thirteen (13) 10-lbs ABC portable fire extinguishers, recharge eight (8) 20-lbs ABC portable fire extinguishers, and hydrostatic test two (2) portable fire extinguishers.

The Contractor warrants that they will have obtained all the licenses and permits required by law to engage in the activities that are required in connection with the Performance Work Statement (“PWS”). The Contractor shall conform to all required safety regulations for the Academy, County, State, Federal Government, and NFPA 10 Standards for Portable Fire Extinguishers. Contractor must engage an installer who is currently experienced in fire extinguisher inspection and recharging.

4. PERIOD OF PERFORMANCE: The period of performance shall be completion of work within ninety (90) days after award. All work must be scheduled to complete within this timeframe.

5. HOURS OF OPERATION: The Academy operates between the hours of 8:00 am and 4:00 pm Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closing.

6. PLACE OF PERFORMANCE: The work to be performed under this RFI will be conducted at the National Mine & Safety Academy, 1301 Airport Road, Beaver, Raleigh County, WV.

Note that this is not a request for quotes. A determination by the Government not to compete this requirement based upon responses to this notice is solely within the discretion of the Government. This Request for Information (RFI) seeks industry comments to assist the Government in locating potential FSS sources with the ability to satisfy its requirement. Vendors that believe they can provide the needed supply that fully meet the Government's requirements may submit substantiating documentation to determine capability.

7. RESPONSE:

Respondents should provide the following information:

A. A one-page cover letter that includes your company’s:

a. CAGE code

b. DUNS Number

c. Business size for the NAICS listed above

d. Contract Point of Contact.

B. Firms will need to provide a response no longer than five (5) pages which addresses each of the Performance Requirements listed in the Draft Performance Work Statement (“PWS”) provided with this announcement.

Each major task(s) requires a written explanation to assess for capability.

The major tasks include:

All labor, planning, documents, materials, equipment, supervision, incidentals, permits, licensure, and cleanup shall be provided by the Contractor to complete the following tasks:

· Inspect approximately 180 portable fire extinguishers.

· Confirm the extinguisher is visible, unobstructed, and in its designated location.

· Verify the locking pin in intact, and the tamper seal is unbroken. Examine the extinguishers for obvious physical damage, corrosion, leakage, or clogged nozzle.

· Confirm the pressure gauge or indicator is in the operable range or position and lift the extinguisher to ensure it is still full.

· Check the last professional service date on the tag. (A licensed fire extinguisher maintenance contractor must have inspected the extinguisher within the past twelve (12) months.)

· Initial and date the back of the tag.

· Recharge eight (8) 20-lb ABC dry chemical portable fire extinguishers.

· Recharge twenty-four (24) 5-lbs ABC portable fire extinguishers.

· Recharge thirteen (13) 10-lbs ABC portable fire extinguishers.

· Recharge eight (8) 20-lbs ABC portable fire extinguishers.

· Hydrostatic test two (2) portable fire extinguishers.

· Provide any necessary parts/supplies.

C. Firms shall also provide one page that outlines:

Past government experience (task order/contract) with tasks similar to scope of this draft requirement. Past example should include contract numbers, customer information, and identify point of contacts.

D. Documentation will be evaluated solely for the purpose of determining the availability and potential technical capability of all businesses in providing the requirement.

Submissions should be organized in accordance with the instructions in this document to permit a thorough and accurate review and evaluation. Responses to this RFI must be submitted to Blaine S. Jackson, Contract Specialist and Alicia M. Jackson, Contracting Officer via email no later than Wednesday, February 12, 2025, at 5:00pm, ET to jackson.blaine.s@dol.gov and Alicia M. Jackson at Jackson.alicia.m@dol.gov.