A03 LAF0126_Lodging_SOW_01302026.pdf
PDF 119 KB Posted
- Solicitation number
- HQ003426QE052
- Issued by
-
DOD Washington Headquarters Service
About this file
This Statement of Work outlines lodging support services for the Near East South Asia Center (NESA) for Strategic Studies, a Department of Defense entity supporting counter-terrorism and regional security initiatives. The contractor must provide accommodations in the Washington, D.C. Metropolitan area for approximately 26 individuals participating in the Lebanese Command and Staff College Training Program 01-26, scheduled for April 4-10, 2026, with checkout at noon on April 11, 2026. The requirement comprises 12 USG-funded double rooms and 2 USG-funded single rooms, totaling 84 double room nights and 14 single room nights.
The hotel facility must meet specific operational requirements including rooms with workspace, desk, drawers, free high-speed internet, refrigerator, microwave, and secure safe. A hot breakfast buffet must be included in the room rate with accommodations for dietary restrictions (no pork or alcohol, chicken as meat substitutes). The hotel must have an on-site full-service restaurant offering breakfast, lunch, and dinner with adequate waitstaff, plus three additional full-service restaurants within 0.5 miles walking distance. Location must be within 0.5 miles of the Pentagon with 0.7-mile walking distance to an in-service metro station, or an on-demand shuttle must be provided. Additional requirements include ADA compliance, public meeting space for up to 10 participants, and on-site laundry facilities. The contract prohibits government payment for phone calls, pay-per-view, mini-bar, room service, and alcoholic beverages. This is a Firm-Fixed Priced contract with invoices submitted electronically via WAWF. The Contracting Officer is Washington Headquarters Services Acquisition Directorate, and the Contracting Officer's Representative is Susan Yang at NESA.
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| File | Type | Posted |
|---|---|---|
| A23 Amendment 0001 Quote Submission Instructions.pdf | ||
| A23 Solicitation - HQ003426QE052.pdf |
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Statement of Work (SOW) Requirements Document
Near East South Asia Center (NESA) for Strategic Studies Lodging Support Services
30 January 2026
Background:
The Near East South Asia Center (NESA) for Strategic Studies, supporting the Department of Defense (DoD) and other United States Federal agencies, focuses on countering ideological support for terrorism, fostering regional cooperation on security issues, promoting democracy, and aiding Near East South Asia nations in enhancing their security and defense establishments. NESA's mission is achieved through high-quality academic programs, promoting open and informed dialogue among decision-makers and influential individuals and sustaining institutional partnerships.
Scope:
NESA requires contractor support for lodging services for the Lebanese Command and Staff College Training Program 01-26, taking place from April 4 – 10, 2026, with check-out at noon on April 11, 2026. The Contractor will provide accommodations for approximately 26 individuals, accounting for 12 United States Government (USG)-funded double rooms and 2 USG-funded single rooms in the Washington, D.C. Metropolitan area.
Specific Requirements:
Dates of the Event: April 4 – 10, 2026, with check-out at noon on April 11, 2026.
Number of Guests: Lodging services for approximately 26 individuals, with provisions for 12 USG-funded double rooms and 2 USG-funded single rooms.
Lodging Features: The lodging services for the Lebanese Command and Staff College Training Program 01-26 are tailored to ensure the comfort and convenience of the participants, considering various aspects such as room amenities, dining, and additional facilities. The Contractor shall provide lodging service in accordance with the terms listed in the SOW. All specifications shall be incorporated. Below is the detailed breakdown:
Room Type & Amenities: Rooms of comparable size and type with workspace, desk, and drawers. Equipped with free high-speed internet, refrigerator, microwave, and secure safe.
Meal Arrangements: Hot breakfast buffet shall be included in the room rate. The hotel manager will be informed of the dietary requirements of participants, ensuring no pork or alcohol in foods. Chicken as meat substitutes for pork. Pork products shall be separated and labeled.
Dining Facilities: In-hotel full-service restaurant which shall offer breakfast, lunch, and dinner meals (no exceptions) with sufficient waitstaff/servers; three (3) additional full-service restaurants within walking distance not to exceed 0.5 miles, considering cultural sensitivities for unescorted guests.
Location Criteria: Proximity within 0.5 miles of the Pentagon, 0.7-mile walking distance of an in-service metro station. If the nearest metro station is more than 0.7 miles of walking distance, an on-demand shuttle to the nearest metro station shall be available at all times.
Accessibility: Facilities compliant with the Americans with Disabilities Act (ADA).
Additional Facilities: Public area available for group meetings of up to 10 participants.
The hotel shall provide on-site laundry facilities with working washers and dryers.
Financial Liability: The Government has no financial liability for rooms booked as “Self-pay”. The hotel must confirm availability and hold these rooms at a group rate until one week prior to the scheduled arrival of Self-pay guests.
Room Reservations: NESA will provide detailed room lists one (1) day prior to the first planned arrival, identifying rooms as "USG-paid" (12 double rooms and 2 single rooms).
Restrictions: The contract does not cover costs for local or international phone calls, pay-per-view programs, mini-bar consumption, room service, or alcoholic beverages. Room-to-room calls are available to guests. The Government requests that all rooms have outgoing phones and pay-per-view TV turned off, and mini-bars emptied. A deposit may be requested for these amenities' availability.
Occupancy Terms: If a participant does not occupy a reserved room before 6:00 P.M. on the date of scheduled occupancy, the Government will be charged for that day. The remaining days of the reservation will be canceled without additional charges to the Government.
Additional Terms: Specific terms and conditions for early check-in and late check-out will be included in the technical quote of the proposal.
Contract Type: This contract will be awarded as a Firm-Fixed Priced contract.
Contact Information:
Contracting Officer: Washington Headquarters Services (WHS) Acquisition Directorate Phone: (703) 545-3578 Email: whs.ncr.ad.mbx.dsca-group@mail.mil Website: https://www.whs.mil/Directorates/Acquisition-Directorate-AD
COR: Susan Yang Organization: Resource Management, Near East South Asia Center for Strategic Studies Address: 300 5th Avenue, Building 64, Room 3108 Washington, D.C. 20319 Email: susan.yang.civ@ndu.edu
Date April
April
April
April
April
April
April
Total Room Nights
USG-paid double rooms 12 12 12 12 12 12 12 84
USG-paid single rooms 2 2 2 2 2 2 2 14 mailto:whs.ncr.ad.mbx.dsca-group@mail.mil https://www.whs.mil/Directorates/Acquisition-Directorate-AD
Invoices:
Invoices shall be submitted electronically via Wide Area Workflow (WAWF) to:
Organization: Acquisition Support Division Address: Defense Security Cooperation Agency
201 12th Street South, Suite 203 Arlington, VA 22202
Email: Org Box - dsca.ncr.obo.mbx.cor-acq-support@mail.mil mailto:dsca.ncr.obo.mbx.cor-acq-support@mail.mil
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