A03_Justification and Approval Redacted.pdf

CUI//SP-PROCURE//DL ONLY

Determination that Only One Source is Reasonably Available

V 1.6 (20 December 2023)

DISTRIBUTION: DoW COMMUNITY ONLY

MEMORANDUM TO THE FILE

Subj: DETERMINATION THAT ONLY ONE SOURCE IS REASONABLY

AVAILABLE FOR A FAR PART 12 ACQUISITION UNDER THE SIMPLIFIED

ACQUISITION THRESHOLD

I. BACKGROUND:

1. FAR Part 12 directs contracting activities to use procedures that are, to the maximum extent practicable, consistent with commercial purchases.

2. As required by FAR 12.102(a), this document serves as the basis for the determination that only one source is reasonably available to satisfy the agency’s requirements. This determination explains the absence of competition for this acquisition, which is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

Multi-Function Device (MFD) leasing and support services, including equipment, maintenance, and supplies are required by multiple activities across MCIEAST and II MEF. These MFDs and supporting services are required to fill a critical gap in MFD support originally sourced through the Defense Logistics Agency (DLA) and their regional provider, Cartridge Technologies LLC dba CTI, not being renewed as of 31

MAY 2026.

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN

COMPETITION IS BASED ON THE FOLLOWING (select all that apply):

A. _X_ ONLY ONE RESPONSIBLE SOURCE (select all that apply):

1. ___ RESTRICTIVE RIGHTS. The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

2. ___ EXCLUSIVE LICENSING AGREEMENTS. The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM.

Controlled by: DON, USMC, I&L HCA Controlled by: MCIEAST RCO CUI Category(ies): PROCURE Limited Dissemination Control: DL ONLY

POC: MCIEAST RCO

V 1.6 (20 December 2023)

DISTRIBUTION: DoW COMMUNITY ONLY

3. _X_ OTHER REASONS. DLA is the Department of War’s (DOW’s) single manager of document services to include leased Multi-functional devices (MFDs).

Due to the extended Government shutdown at the beginning of fiscal year 2026, many activities were unable to provide the necessary funds required for them to keep their in-place MFDs and support services sourced through DLA. Because of this, many periods of performance ended as of 1 April 2026. To ensure that leasing and services can continue with DLA’s regional provider until the next year’s period of performance begins, a DLA exception to policy was released allowing non-DLA contracting resources to be utilized to retain preexisting leasing and services from the only responsible source Cartridge Technologies

LLC.

B. ___ BRAND NAME

Item required must be a brand name, product, or feature of a product, particular to one manufacturer.

C. ___URGENT AND COMPELLING. The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals. Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government. The determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:

1. Date on which the requirement was first identified:

2. Required delivery date/period of performance:

3. Explanation of why delivery/commencement of services by the date mentioned above is required:

CUI//SP-PROCURE//DL ONLY

V 1.6 (20 December 2023)

DISTRIBUTION: DoW COMMUNITY ONLY

V. CERTIFICATIONS:

A. Technical / Requirements Certification: I certify that the facts and representation under my cognizance which are included in this justification are complete and accurate to the best of my knowledge and belief.

Cole Palermo 5613767494 21 AUG 2026 Signature Name (Printed) / Phone # Date

B. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature Name (Printed) / Phone # Date

V 1.6 (20 December 2023)

DISTRIBUTION: DoW COMMUNITY ONLY

Distribution List for DL ONLY Limited Dissemination Control

MCFCS Personnel

LB Personnel

Procurement Team Personnel (to include but not limited to: Legal, Customers/Requirements Owners, Source Selection Personnel, Small Business Representatives)

Any other individual designated by the KO