A03_ JA Sole Source (V1.3 03-15-2023) Performance Assurance Services for CNC Equipment.pdf

JUSTIFICATION AND APPROVAL (J&A)

FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

J&A No. 15016

1. Contracting Activity.

Marine Corps Logistics Command, Contracts Department Albany, GA.

2. Description of the Action Being Approved.

This new requirement is for the award of a sole source contract for performance assurance services for CNC equipment in support of Production Plant, Marine Corps Logistics Base, Albany, GA.

3. Description of the Supplies/Services.

The performance assurance services offered by Phillips Corporation Federal Division are required to maintain HASS and OMAX CNC equipment in a high level of operational status. The vendor will provide all personnel and equipment necessary to perform maintenance on the items listed within the performance work statement.

The estimated total value of the actions covered under this J&A is as shown in Table 1 below. This will be a Firm Fixed Price contract with an option to exercise four option years (OY) with a total estimated price of $452,000 as shown in Table 2 below.

Table 1 - Estimated Dollar Value

Base Year OY1 OY2 OY3 OY4 Total

NWCF $86,000 $88,000 $90,000 $93,000 $95,000 $452,000

4. Statutory Authority Permitting Other Than Full and Open Competition.

10 U.S.C. 3204(a)(1); Only one responsible source and no other supplies or services will satisfy agency requirements.

5. Rationale Justifying Use of Cited Statutory Authority.

Phillips Corporation Federal Division’s partnership with both Hass Automation, Inc. and Omax Corporation establishes them as the sole source distributors of certified Original Equipment Manufacturer (OEM) level services needed to maintain the machines in accordance with their recommendations.

J&A No. 15016

6. Description of Efforts Made to Solicit Offers from as Many Offerors as Practicable.

Phillips Corporation Federal Division provided letters from the OEM to the requiring activity that established them as the sole authorized distributors of HASS and OMAX factory certified service contracts to Government entities. Upon receipt of the letters, market research was conducted using online mandatory and suggested sources such as abilityone.org, GSA.gov and FPDS.gov. Resulting from the research was the verification of Phillips Corporation Federal Division’s authorized and sole source distributorship rights.

7. Determination of Fair and Reasonable Cost

A determination of Fair and Reasonable will be made by the comparison of a quote from Phillips Corporation Federal Division to the Independent Government Cost Estimate and historical similar industry contracts that were reviewed while conducting market research.

8. Actions to Remove Barriers to Future Competition.

For the reasons set forth in Paragraph 5, the activity has no plans at this time to eliminate the use of proprietary distribution rights to fulfill future requirements for the types of services covered by this document; however, Marine Corps Logistics Command will reassess competition for future requirements similar in nature to determine if they can be met by non-proprietary means and thus allowing for competition.

CERTIFICATIONS AND APPROVAL

TECHNICAL/REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein are complete and accurate to the best of my knowledge and belief.

Technical/Requirements Cognizance:

Signature Name (Printed) Phone No. Date

LEGAL SUFFICIENCY REVIEW

I have determined that this Justification is legally sufficient.

Signature Name (Printed) Phone No. Date

CONTRACTING OFFICER CERTIFICATION

I certify that this Justification is accurate and complete to the best of my knowledge and belief.

Signature Name (Printed) Phone No. Date