A03 DRAFT PENTAGON FPS PWS FY26 0308.pdf

CONTROLLED UNCLASSIFIED INFORMATION

Performance Work Statement

For

ROOF FALL PROTECTION SYSTEMS (RFPS) SERVICES,

PENTAGON

2/5/2025

Controlled By: WHS/FSD/FOSD/FOG CUI Category: PROCURE

Limited Dissemination Control: FEDCON

CUI

ROOF FALL PROTECTION SYSTEMS (RFPS) SERVICES, PENTAGON

2/5/2025

POC: Mr. Ivan Mensah, COR, (703) 697-7351

Table of Contents

1.0 PROJECT OVERVIEW………………………………………………………………………………………………………1

2.0 TECHNICAL REQUIREMENTS………………………………………………………………………………………….9

3.0 SUBMITTALS REQUIREMENTS……………………………………………………………………………………….14

4.0 PERFOMANCE BASED MATRIX……………………………………………………………………………………….22

5.0 ATTACHMENTS………………………………………………………………………………………………………….….24

ROOF FALL PROTECTION SYSTEMS (RFPS) SERVICES, PENTAGON 2/5/2025

1.0 OVERVIEW

1.1 Description

The Washington Headquarters Services (WHS) maintains and operates Department of Defense (DoD) facilities in the National Capital Region (NCR). Facilities Operations and Services Division (FOSD) has the overall responsibility to operate and maintain facilities on the Pentagon Reservation.

FOSD on behalf of WHS intends to obtain services for the inspection, repairs, and certification of installed Fall Protection Systems (FPS) on the Pentagon Building roof. This Performance Work Statement (PWS) describes the required services, the responsibilities of the awarded contractor, and provide other applicable information such constraints and code requirements.

This performance work statement describes the services to be obtained; to include inspection, repairs, and certification for the various Pentagon Fall Protection Systems, is solicited as an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract with contract line-item numbers (CLINs) for the purchase of work.

The resulting contract will be a Single Award, IDIQ contract.

1.2 Background

The Pentagon Building’s roof comprises slate and shingle on the sloped roofs; and coal tar on the flat built-up areas; covering approximately 1.2 million square feet. FPS were installed in a phased multi-contract effort through different contractors between 2001 and 2013 on the Pentagon Building’s roof.

Currently, there are two types of FPSs on the roof: a Horizontal Lifeline (HLL) system consisting of stanchions and cable system and a monorail Beam and Trolley (B&T) system. Three manufacturers were selected for the installed HLL and B&T systems. Those manufacturers are:

a. Hy-Safe Technologies of Union Grove, WI: 40% of installed HLL and B&T systems

b. Pro-Bel of Toronto, Canada: 20% of installed HLL and B&T systems

c. Safety Systems of America of Sanford, NC: 40% of installed HLL and B&T systems

Design of the beams, including flange thickness and web thickness, splice joints, expansion joints, and trolleys varied by manufacturer that resulted in some discrepancies that affected the intended design of the combined systems.

FOSD through a previous follow-on contract, has standardized the trolleys to work on all three-rail systems. All legacy trollies were replaced with 70 standardized trollies from Safeguard Industries. A subsequent contract addressed repairs and adjustments to the B&T systems so that the monorail carriages could travel on each beam and cross splices without getting stuck.

FOSD has ensured that installed FPS have been inspected, repaired when there are any functional and/or performance deficiencies, and each section certified as safe for use; and affixed required tags on an annual basis since 2019.

1.3 Project Location

The principal place of performance is at the Pentagon, 1155 Defense Pentagon, Washington, D.C.

20301-1155. The term "Pentagon" means that area of land (consisting of approximately 227 acres) and improvements thereon, including parking areas, located in Arlington County, Virginia, containing the Pentagon Office Building and its supporting facilities (10 U.S.C. 2674(f)(3)). For the requirements outlined in this PWS, the referenced FPSs are located on the Pentagon Building’s roof. Refer to Attachment A12_Project Location for further reference.

1.4 Period of Performance

The Period of Performance (PoP) for this project must not exceed one (1) year for the Base period with four (4) one- year options. Each of the four follow-on Option Periods - should the Government elect to exercise those Options - shall also be for the duration of one (1) year or 365 calendar days from task order award date. The Contractor shall refer to PWS Attachment A1 WHS Building Code and A3 Pentagon Facility Guide Specifications (PFGS) for Contract Completion requirements and post award scheduling requirements.

1.5 Quantities

The Contractor must provide all labor, materials, supplies, equipment, and supervision necessary to deliver a complete, usable, and code compliant service and products on time and within budget. The Pentagon Building’s Roof FPSs is comprised of:

a. Monorail B&T carriage system on sloped roofs located above A and E Rings (solid yellow lines in the image below),

b. HLL on sloped roofs over each Corridor (dotted yellow lines in the image below), and

c. HLL on flat roof sections over B, C, and D Rings (dotted yellow lines in the image below).

There are approximately 13,200 linear feet of HLLs comprised of 136 sections and approximately 5,500 linear feet of monorail B&T systems comprised of 19 sections. The provided quantities may not be exact and are approximates intended to provide sufficient information to offerors. The Contractor is responsible for confirming all quantities.

Exhibit 1: B&T and HLL Layout – Pentagon Building Roof

1.6 Work Hours

The Contractor shall complete work during Normal Hours. Normal Hours are from 6:00 am to 6:00pm hours on Government workdays. The Government may require the Contractor to conduct some work during Off Hours when work significantly disrupts normal building operations or disturbs building occupants. Off Hours are defined as Government workdays between 6:00pm to 6:00 am hours, and all-day Saturday and Sunday. Contractor must refer to PWS Attachment A3: PFGS 01 11 00 Section “Noise Protection” for allowable noise levels during Normal Hours. The Government requires all noise generating activities exceeding 85dB to be completed during Off Hours.

Work shall not be conducted on Federal Holidays unless the Contractor has received written approval by the Government. The following Federal Holidays are observed:

New Year’s Day 1 January Martin Luther King Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth National Ind. Day June 19 Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11 November Thanksgiving Day 4th Thursday in November Christmas 25 December

Note: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on Sunday will be observed on the following day.

The Government can only approve Holiday work that is (1) essential to performance and (2) unavoidable. The Government can only approve work when the Federal property work site is closed for an emergency reason that is (1) essential to performance and (2) unavoidable.

The Contractor must notify the Government at least fourteen (14) calendar days in advance before beginning any work. The Contractor must submit any request to the Government in writing seven (7) calendar days prior to commencing Off Hours work.

1.7 Contractor

Work must be performed by U.S. companies using U.S. persons (e.g., an individual who has been lawfully admitted for permanent residence as defined in 8 U.S.C.1 101(a)2 or who is a protected individual as defined by title 8 U.S.C. 1 324b).

1.8 Key Personnel

Dual roles will be permitted for this requirement. The Contractor must refer to PWS Attachment F1:

“Forms” for further requirements. Verify all Contractor key personnel, except for the Designer of Record (DOR) and Scheduler, are direct employees of the prime Contractor. Refer to PFGS Sections 01 30 00 Paragraph 1.6, 01 30 00 Paragraph 3.4, 01 32 01.00 10 Paragraph 1.3, 01 45 00.00 10 Paragraph

3.4 and 01 35 26 Paragraph 1.6 for further requirements. The Contractor will be required to submit for approval by the COR of any key personnel positions to be fulfilled by dual roles. COR is under no obligation to grant approval for dual role requests. The Contractor’s Quality Control Manager (QCM) and Superintendent must not be the same person.

1.1.1. Project Manager and Alternate Project manager: The Contractor shall provide a Project

Manager and an alternate Project Manager who shall be responsible for the performance of the work. The Project Manager and alternate shall have experience working with both trolley and horizontal line fall protection systems and no less than five years of experience managing and supervising work equivalent to that required in this PWS. The appointed individuals shall have full authority to act on behalf of the Contractor on all Contract matters relating to the daily operation of this Contract and shall be designated in writing to the Contracting Officer (CO).

1.8.1 Quality Control Manager (QCM): The Contractor shall provide a QCM who shall be responsible for the quality of the work. QCM must be on site during all repair and maintenance activities. The QCM shall be qualified to inspect the FPS in accordance with each manufacturer’s requirements for both B&T and HLL systems.

1.1.2. On-site Coordinator: The On-site Coordinator shall have at least five years of experience working on both B&T and HLL systems. The On-site Coordinator must be on site during all repair and maintenance activities. The On-site Coordinator shall be designated On-site representative and be responsible for supervision of personnel on-site.

1.8.2 Fall Protection Maintenance and Repair Mechanics: Maintenance and Repair mechanics shall be qualified to work on the FPS in accordance with each manufacturer’s requirements for both B&T and HLL systems.

1.1.3. Reviewing Engineer: Reviewing Engineer shall be a licensed Professional Engineer (PE) licensed to practice in the State of Virginia or the District of Columbia. Reviewing Engineer shall have a minimum of five (5) years of experience designing and certifying FPSs. Reviewing Engineer will be required to sign and stamp all annual certifications for the Pentagon’s FPSs.

1.9 Escort Requirements

The Contractor is responsible for prompt submission of complete and accurate building access badge application packages as required by WHS.

All Prime and Sub-Contractor personnel shall be required to obtain and maintain a DoD Badge for access to the Pentagon. Personnel without a current background investigation (as verified through the Joint Personnel Adjudication System (JPAS) shall provide the following personal identification information to allow the Government to conduct records check through the National Crime Information Center (NCIC):

The Contractor shall furnish a list of all personnel and information on personnel working on the project which may include but not limited to full name, driver license number, date and place of birth, height, weight, sex, citizenship, and social security number. The Personnel List shall be submitted to the COR within five (5) calendar days of Contract award. The purpose of this list is to provide Pentagon

Reservation access. All request for DoD Building Badges shall be submitted by the Prime Contractor and validated through the COR.

1.9.1.1 The employee shall be required to present at least one Government issued (State or Federal) Photo ID, original Social Security Card, and if non-citizen, current work authorization and Passport at the time of application. Everyone shall also be required to present two forms of identification when presenting for Building Badge issue.

1.9.1.2 Upon successful adjudication of the NCIC inquiry, the individual shall be issued the appropriate DoD Badge. Personnel that are not favorably adjudicated shall be denied a DoD Badge and access to the Pentagon.

1.9.2 Special Restrictions of Vehicles and Parking: All vehicles, trucks, equipment, material, and supplies requiring access to secured perimeter areas of the Pentagon Reservation are required to be screened at the Secure Access Lane (SAL). SAL screening is required to access loading docks in the Remote Delivery Facility (RDF).

1.9.3 Advanced Notification: All requests for access shall be in writing and submitted to the COR a minimum of three days (Monday through Friday) to have a vehicle screened at the SAL.

Notification must include vehicle make, model, description of cargo type, and vehicle tag number. All vehicle passengers in the screened vehicle require current active Pentagon Personnel Security badges.

1.9.3.1 Entry: Allow a minimum of 15 minutes to one (1) hour for processing through the SAL.

Have materials, equipment, and personnel required to perform the work at the site prior to the commencement of the work.

1.9.3.2 Departure: Departure from and reentrance to the restricted secured perimeter area, within a 24-hour period, will require SAL rescreening.

1.9.3.3 Employee and Commercial Vehicle Parking: Permit parking is required for the entire Pentagon Reservation. Parking permits for personal or commercial vehicles/trucks at the Pentagon Reservation will not be provided nor will the Contractor park vehicles/trucks at the work site unless approved by the COR. The permitted laydown and staging area shall not be used for employee parking. The Pentagon has mass transit depots to the facility and public parking is available at Army/Navy Drive.

1.10 Materials

Contractor will be required to use OEM equipment and parts, or equipment and parts currently utilized on reservation.

1.11 Worksite Cleaning

Contractor will be responsible of removal and disposal of any debris generated from maintenance or repair of the fall protection system at the contractor’s expense as directed by the COR. Debris removed from elevated portions of the building must be performed by hand, chute, hoist, or other devices that will convey debris to grade level in a controlled descent. Contractor will be responsible for ensuring that all work areas are maintained in a clean and orderly fashion.

1.12 Permits

The Contractor should reference PWS “Attachment A1: WHS Building Code (WHSBC), 2022 Appendix B”, PWS “Attachment A3: PFGS Section 01 11 00, Part 1.7 and Part 1.9.”, and Attachment titled “014 FSD WHS Building Code SOP” for references and a description of permit requirements. The Contractor is responsible for obtaining all necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work consistent with “FAR 52.236-7 Permits and Responsibilities requirements.” WHS Building Code (WHSBC) is available online at https://www.wbdg.org/whs/building-code.

From PWS Attachment 014 FSD WHS Building Code SOP:

https://www.wbdg.org/whs/building-code

Additional Provision:

WHSBC Permit: Generally, the Contractor is always required to complete and submit a Building Code Permit to the Government for review and approval for projects that are designated Design-Build and new construction projects, including new buildings, additions, and structures; whenever the project will alter or modify any existing space or system, or replacement of any materials, elements, equipment, or fixtures that modify the original building’s design; when a new electrical circuit will be installed;

when a change in use or purpose of a space results from the work; when any structural element will be demolished (removal of walls or doors); and when low voltage wiring affects fire protection/alarm systems, access control/egress control systems.

Space Use Permit: Generally, the Contractor is always required to complete and submit a Space Use Permit to the Government for review and approval for any work or activity that will take place in common areas such as corridors, stairways, parking lots, roadways, or any area not belonging to a single tenant (Pentagon Building roof included). The Contractor shall complete a DD-2798 Form (Space Use Permit Application) and a Space Use Permit Memo. The Space Use Permit Memo shall include all relevant information explaining to the reviewers the intent of the request, the work to be delivered, the logistics related to delivering the work, and any other relevant information that will aid the reviewers in reviewing and approving the permit.

Laydown Area Permits: The Contractor may require the use of a laydown area to support the delivery of their services or work. The laydown area may be used for placing a dumpster, tools and equipment, materials, or all the above. Whenever a laydown area is required, the Contractor shall identify the area to be requested and complete and submit a Laydown Area Permit to the Government for review and approval. The Contractor shall complete a DD-2798 Form (Laydown Area Permit Application) and a Laydown Area Permit Memo. The Laydown Area Permit Memo shall include (in map format) the location of the requested laydown area, routes that would be traveled between the laydown area and the work site (if applicable), what will be stored in the laydown area, and any other relevant information that will aid reviewers in reviewing and approving the permit.

1.13 Safety Requirements

The Occupational Safety & Health Branch (OSHB) recognizes American Conference Government Industrial Hygienists (ACGIH) numbers which are more stringent than OSHA air quality numbers. Refer to PWS Attachment J: “Safety Requirements” for safety requirements and SOW Section 3.0 for Safety submittal requirements.

2.0 TECHNICAL REQUIREMENTS

The Contractor must provide all design, labor, equipment, materials, and management to execute the requirements in this PWS and provide all levels of effort to provide code compliant services and products. All work performed under the resulting Contract must comply with the applicable sections of:

a. Department of the Army, Safety and Health Requirements Manual EM 385-1-1 WHS Building Code_2022 Revision

b. OSHA 29 CFR 1910.29 Fall protection systems and fall object protection – criteria and practices

c. OSHA 29 CFR 1910.140 Personal fall protection systems

d. OSHA 29 CFR 1926 Subpart M – Fall Protection

e. ANSI/ASSP Z359.2-2017 – Minimum Requirements for a Comprehensive Managed Fall

Protection Program

f. ANSI/ASSP Z359.6-2016 - Specifications and Design Requirements for Active Fall Protection

Systems

2.1 Base Period Requirements

2.1.1 CLIN 0001: Annual Inspection & Comprehensive Repair Plan (Task Orders)

The Contractor shall provide all labor, material, equipment, supplies, and supervision necessary to perform an annual inspection of all installed B&T and HLL systems. Also, the Contractor shall develop a maintenance and repair plan which will provide a basis for the Contractor to perform any routine maintenance and all necessary repairs to the FPS to ensure the FPS complies with applicable code and maintains requisite certifications. All work must be coordinated with the Contracting Officer Representative (COR) or their designee.

a. Annual Inspection: The Contractor will be required to perform inspections of each of the fall protection systems and provide 1) inspection logs to include name of inspector, systems inspected, and results of inspection and 2) reports to include necessary repairs, upgrades, and any requisite recertification. The Contractor shall inspect all B&T and HLL systems for the Base and each Option Period. Inspections shall include a review of the anchoring structure and shall be performed by the Contractor’s Competent Personnel.

b. Comprehensive Repair Plan: The Contractor shall provide a Comprehensive Repair Plan to the COR for review and approval. The approved Comprehensive Repair Plan will provide a basis for the Contractor to perform all repairs required to maintain the system in a certifiable state as safe for use for the B&T and HLL systems. The Comprehensive Repair Plan must include a Method of Procedure (MOP) regarding recommended repairs. This plan must include all repairs and modifications necessary to ensure the FPS remains in compliance with referenced and applicable code; all parts meet manufacturer’s specifications and design intent for the FPS;

or recommend replacement of parts that do not meet manufacturer’s specification. Repairs shall address any cosmetic, functional, and performance deficiencies. Repairs will be ordered on separate task orders.

2.1.2 CLIN 0002: Annual Repairs (Task Orders)

The Contractor shall provide all labor, material, equipment, supplies, and supervision necessary to perform maintenance and repairs on all FPSs from the approved Comprehensive Repair Plan. This work will be issued on one or more task orders. Each task order will detail all specific requirements and constraints. Repairs ordered on task orders to include but not limited to painting of monorail system, tensioning of HLLs, refinishing of support posts, rail alignment & adjustment, splice/expansion joint connection plate repair, and lubrication of trolleys.

2.1.3 CLIN 0003: Annual Certification (Task Orders)

The Contractor shall provide all labor, material, equipment, supplies, and supervision necessary to certify each section of the FPS on an annual basis. The Contractor shall certify the HLL system for the Base and each Option Period. The Contractor shall certify the B&T system every 2 years (Base Period, Option Period 2, and Option Period 4). Certifications shall be performed under the direction of a Professional Engineer (PE) and in accordance with the manufacturer’s requirements. The PE shall be licensed to practice in the State of Virginia or District of Columbia. The Contractor shall affix tags to inspected sections. Tags shall be metal engraved and affixed to system via split ring; or any other appropriate tags approved by the COR. Tags must include date of inspection, identification number of the inspected system, and include “Inspected and Safe for Use” if no deficiencies are found. Any deficient parts, components, or systems must be repaired and then tagged as “Inspected and Safe for Use”.

2.1.4 CLIN 0004: Urgent Repairs (Task Orders)

The Contractor shall provide all labor, material, equipment, supplies, and supervision necessary to perform urgent repairs on any section(s) of the FPS as needed. This work will be issued on one or more task orders. If the B&T or HLL systems are damaged through inclement weather, incidental damage, etc., the Contractor shall respond, conduct a site visit, and submit its proposal within ten (10) business days upon initial notification by the COR. The Contractor shall provide all labor and material to ensure the FPS complies with referenced and applicable code. The Contractor shall update its Inspection Report after completing any emergency repairs, certify repaired sections, and provide their respective tags.

2.2 Option Periods 1-4 Requirements

2.2.1 CLIN 1001, 2001, 3001, and 4001: Annual Inspection & Comprehensive Repair Plan

(Task Orders)

2.2.2 CLIN 1002, 2002, 3002, and 4002: Annual Repairs (Task Orders)

2.2.3 CLIN 1003, 2003, 3003, and 4003: Annual Certification (Task Orders)

2.2.4 CLIN 1004, 2004, 3004, and 4004: Urgent Repairs (Task Orders)

2.3 Access Control Documents

The Contractor must obtain Access Control Documents to gain access to the project location. The Government will provide instructions for obtaining Access Control Documents and other supplemental information during the Project Kick-Off Meeting. Refer to PWS Attachment A3, Specification 01 35 26 for further access, badging and escort information.

2.4 Photographs/Cameras

The Contractor and any affiliated Sub-Contractors associated with the Awarded Contract must sign a Non-Disclosure Agreement (NDA) not to publish any photographs on their websites or for use other than official use pertaining to meeting contract requirements. Contractors and any affiliated Sub- Contractors associated with the Awarded Contract must obtain a Photo Permit prior to taking photographs on the Pentagon Reservation. Contractor must coordinate with the Government for review and approval of photographs taken. The Contractor must refer to IC Tech Spec ICD-ICS 705 Ver

1.5 for specific requirements on taking photos of wall construction phasing for secure spaces.

2.5 Construction Daily Reports

The reports must be provided to the Government Representative (CO, COR, GPM, QA, and Scheduler).

Refer to PFGS Section 01 45 00.00 10 for further requirements.

2.6 Code Departures or Waivers

If any waivers have been requested, or are anticipated to be requested, a log detailing each waiver, with description and status, is provided as part of the transmittal package.

2.7 Finishes and Material Samples

Work Sample/Mock-Up(s): The Contractor must provide an on-site work sample/mock-up demonstrating all finished conditions upon request by the Government. The Contractor must include appropriate time for Government review of work samples in the Baseline Schedule.

2.8 Testing

Any work determined to be of substandard quality or not meeting specifications referred to in the PWS, will be rejected and redone by the Contractor at their expense. At no time shall contractor leave fall protection systems in any condition that is unsafe for personnel use without clearly identifying system as not safe for use. The Government reserves the right to witness all tests.

2.9 Warranty

All Parts and equipment will carry a manufacturer’s warranty against defects. All labor must be warranted for one year against workmanship and repairs. The one-year warranty is required for all work/equipment incorporated into the Project, as well as work or modifications made to existing conditions, systems, and equipment.

3.0 SUBMITTAL

3.1 Required Submittals

Below are the required submittals for this PWS. Note, each task order will have its own submittal requirements.

3.1.1 Project Coordination Plan: The Contractor shall develop and prepare a Project Coordination

Plan (PCP) for the awarded IDIQ Contract that incorporates the technical and general requirements in this PWS. The PCP is intended to reflect the Contractor’s thorough understanding of the requirements detailed in this PWS and the deliverable should speak to the Contractor’s plan and approach for how they intend to deliver their services to meet the requirements detailed in each CLIN. The PCP must define all the events that will take place relative to this PWS including, but not limited to, existing conditions, workflow, permitting, work plan, and equipment / materials delivery plan. The format of the PCP shall be in PDF or Word format. The PCP shall be transmitted to the Government for review as a submittal. The PCP must be approved by the Government prior to any work being performed. The Contractor may start the permitting process to expedite other Contract requirements while the PCP is under review.

3.1.2 Contractor Badge Applications: The Contractor shall submit to the Government applications for each person that will require access to the Pentagon Building or be part of the Contractor’s on-site personnel within seven (7) calendar days of the Kick-Off meeting.

3.1.3 Quality Control Plan (QCP): The Contractor shall develop and maintain a QC Plan to actively identify and correct performance failures for all work under this contract. The QC plan must identify resources and include procedures and checklists to maximize quality and ensure completion of monthly maintenance and repair services within the established performance period. The Contractor’s organizational structure for its QC process shall be established in a manner that minimizes potential conflicts of interest between the Contractor’s personnel that will perform the maintenance and repair work and the personnel that will inspect the maintenance and repair work.

3.1.4 Safety Plan: The Contractor shall submit a Safety Plan to include an Accident Prevention Plan, an initial Activity Hazard Analysis, Hoisting and Rigging plans, etc. for all tasks associated with the performance of the requirements in this PWS. An updated Activity Hazard Analysis is needed for any new activity, or for a separate task order.

3.1.5 Staffing Plan: The Contractor shall submit a Staffing Plan that identifies all personnel expected to be employed in the performance of the resulting Contract. Additionally, the Staffing Plan shall identify key personnel, contact information, and descriptions of roles and responsibilities for each staff member. The Staffing Plan shall include personnel capable of responding within ten

(10) businesses days in the event of a required urgent repair. The Staffing Plan shall be a living document and be updated and distributed to the COR in the event of a change in Key Personnel staffing within five (5) business days of that change.

3.1.6 Integrated Contract Schedule: The Contractor shall develop and submit a schedule for the Base Period broken down by CLIN and shall detail each of the events that will take place for each CLIN.

3.1.7 Comprehensive Repair Plan: Plan to include recommended maintenance and maintenance interval. Plan shall be comprehensive and include all maintenance as per manufacturer’s recommendations for all fall protection systems at the Pentagon. Plan to include all necessary repairs to both horizontal lifeline systems and railed trolley systems necessary to bring systems into operational capability as per ANSIZ359.

3.1.8 Inspection Logs: The Contractor shall submit their inspection logs that include details of inspected systems, observations and findings, the name of the person that performed the inspection, date, and any other relevant information. Inspection Logs shall include information such as names of on-site representative, number of personnel for the period covered in the log, systems being worked on, summary and quantity of work performed, potential delays from the day, any challenges or issues faced, and weather conditions. Inspection Logs shall be recorded for each day the Contractor is on-site.

3.1.9 Monthly Reports: A monthly report shall be submitted to the COR NLT five (5) business days from the beginning of each month following the month being reported. The report shall contain all maintenance and repair actions that took place the prior month. The report shall indicate the status of each maintenance and repair action (open or closed) and indicate expected completion date of each action. The report shall include forecast timelines for future maintenance and repair actions to the FPS. The Monthly Report shall include all daily logs from the prior month.

3.1.10 Test Reports: For the “Pull Test Cable” deficiency, a test report shall be prepared and submitted to provide the results of pull tests and any recommended actions resulting from the tests. The details of any additional repairs that may be required if a test failure occurs must include a cost estimate for the repair. This will be due in accordance with the accepted Integrated Contract Schedule.

3.1.11 Meeting Agenda: The Contractor shall lead recurring Contract progress meetings. The Contractor and the COR will agree the frequency of the recurrence during the Kick-Off meeting.

Prior to each progress meeting, the Contractor shall develop and submit the meeting agenda for the upcoming meeting. The meeting agenda shall be submitted minimum of 24 hours before each meeting.

3.1.12 Meeting Minutes: The Contractor will take meeting minutes and shall submit these minutes to the Government within five (5) calendar days following each meeting.

3.1.13 Material Safety Data Sheets: The Contractor shall provide data sheets for each of the products that are intended to be used for this Contract prior to ordering or installing said material.

MSDSs must be reviewed and approved by the COR prior to the start of planned work.

3.1.14 Building Code Permit or Other Permit(s): The Contractor shall submit applicable permit application(s) ensuring that the approved permit is issued prior to the start of work.

3.1.15 Proof of Permit: Proof of Permit is required prior to start of work. This must be coordinated with the COR as needed.

3.1.16 Remote Delivery Facility (RDF) Clearance Requests for Drivers: The Contractor shall coordinate all deliveries through the RDF with the COR. For badged drivers, access must be coordinated with the COR at least 72 hours prior to anticipated arrival. For drivers without a badge, a minimum of seven (7) calendar days is required for clearance.

3.1.17 Access Request Forms: The Contractor shall submit access requests to the COR for access to the Pentagon Building’s roof in advance of any planned site visit or work on the roof.

3.1.18 Sample Fall Protection Tags: Tags must be approved by the COR.

3.1.19 Quality Control Daily Reports: The Contractor shall submit their Quality Control Daily

Reports NLT forty-eight (48) hours after that days’ work.

3.1.20 Construction Daily Reports: The Contractor shall submit their Construction Daily Reports

NLT forty-eight (48) hours after that days’ work.

3.2 Submission Requirements

3.2.1 In accordance with the Unified Facilities Guide Specifications (UFGS) and PFGS, Government approval is required for submittals with a “G” designation. Submittals not having a “G” designation are “For Information Only” (FIO); however, the Government reserves the right to review FIO submittals for compliance with applicable codes and project requirements.

3.2.2 In accordance with the UFGS and PFGS, submittals with an "S" designation are for inclusion in the Sustainability eNotebook, in conformance with Section 01 33 29 SUSTAINABILITY

REPORTING.

3.2.3 All documents must be submitted in a PDF file format unless otherwise noted. Record specifications are to be submitted at Closeout in PDF, Word, and SEC (SpecsIntact) file formats.

3.2.4 The Contractor is responsible for selecting applicable specification numbers for each submittal

(including preconstruction submittals) in accordance with UFGS, PFGS, and the Submittal

Register. For example, Design Quality Control Plan and Construction Quality Control Plan are listed as a preconstruction submittal under 01 45 00.00 10 in the PFGS.

3.2.5 The Contractor is only required to submit Preconstruction Submittals which are in the Submittals Table below and those Preconstruction Submittals required in PFGS Section 01 33 00.

3.2.6 Permits are not required to be submitted with a transmittal or specification section.

3.2.7 Requests For Information (RFIs) are required to be submitted with a transmittal.

3.3 Review Requirements

3.3.1 The period of review begins when the Government receives a complete submittal. The period of review for each resubmission must be the same as the initial submission. All submittals received after 1400 hours will be considered the next business day.

3.3.2 Any resubmissions (review status of Accepted as Noted or Revise & Resubmit) must be due seven (7) calendar days after transmittal response to the Contractor. Design Resubmissions must be resubmitted within twenty-one (21) calendar days after transmittal response to the Contractor.

3.3.3 The Contractor must be allowed one (1) resubmission of any submittal item. After the second submission, a Notice of Noncompliance (NCN) may be issued to the Contractor.

3.3.4 Time loss because of late, incomplete, or unreviewable submittals is the responsibility of the Contractor.

3.3.5 Submittals that contain deviations from the PWS or any Attachment must be specifically identified and contain a detailed explanation. Government review or approval of any submittal, shop drawing, or plan must not waive any PWS or Contract requirement unless expressly waived by the Government or release Contractor of its sole responsibility to fully comply with all Contract requirements (refer to PFGS Section 01 33 00).

3.3.6 Government review or acceptance of any design submission under this Contract must not relieve the Contractor of its sole responsibility to perform all Contract requirements and deliver a product in accordance with the Contract requirements including applicable codes and standards. Acceptance/Review by the Government must not constitute a waiver or change to the Contract requirements unless that change, or waiver is expressly approved in writing by the CO (refer to PFGS Section 01 33 00).

3.4 Submittals Table

Section numbers in the first column refer to corresponding sections in this PWS (see next 3 pages).

PWS

Section # Submittal Due from Contractor

Format/ Quantity

Government Review Period

3.1.5 Staffing Plan

Any changes submitted NLT 5 Business Days after change the COR/KO

Electronically via Email

14 Calendar Days

1.10.1

3.1.2

Contractor Badging

Begin process at Kick-Off meeting

Additional staff to begin badging process upon approval of Change to

Staffing Plan

Electronically via Email

30 Calendar

3.1.1

Project

Coordination Plan

(PCP)

NLT 21 days after award & Updated annually thereafter 21 days after each Option Period is

Exercised

N/A

Schedule of Values (SOV) - AIA Form

G703

30 days after award via Email

7 Calendar

3.1.6

Integrated Contract

Schedule

NLT 30 days & updated annually thereafter 30 days after

N/A Schedule Progress Reports

Bi-Weekly – 24 Hrs.

before Progress Meeting

Electronically via Email

Pencil Copy of Monthly Pay

Application (AIA Form

G702/G703)

72 hours prior to last day of the month

Monthly Pay Application Package

3 Calendar Days after accepted Pencil Copy of

Monthly Pay Application

Electronically via Email

Recovery Plan / Recovery Schedule

Progress Report

Within 24 hours of a 3-day variance or greater on the Critical Path

Electronically via Email in PDF format

Progress Schedule

Monthly with Pay App via Email in PDF format

3.1.3

NLT December 21, 2020 & Updated annually thereafter 30 calendar

Section # Submittal Due from Contractor

Format/ Quantity

Government Review Period

Quality Control Plan

(QCP)

days after each Option Period is Exercised

Electronically via Email

3.1.4

Safety Plan:

[Accident

Prevention Plan (APP) & Initial - Activity Hazard Analysis (AHA)]

NLT 30 days after award

& Updated annually thereafter 30 days after

3.1.8 Inspection Logs Concurrent with Monthly

Reports

Electronically via Email

14 Calendar Days

3.1.9 Monthly Reports NLT 5th Business Day of

the month to the COR/KO

Electronically via Email

14 Calendar Days

3.1.7 Comprehensive

Repair Plan

NLT 14 days after completing the annual inspection

Electronically via Email

14 Calendar Days

3.1.10 Test Reports Concurrent with Monthly

Reports

Electronically via Email

3.1.18

Sample Fall

Protection System Tags

60 days prior to annual certification

Delivered to the COR by mail or in person

3.1.4

Updated Activity Hazard Analysis

(AHA)

NLT 14 days after each change in the MOP

3.1.11 Meeting Agenda 24 hours before each

meeting

Electronically

Same Day

3.1.12

Meeting Minutes

Within 5 business days after meeting to the COR

& CO

Electronically via Email

7 Calendar Days

3.1.13 Material Safety Data

Sheets

As soon as materials or equipment are selected and in accordance with the approved ICS

Section # Submittal Due from Contractor

Format/ Quantity

Government Review Period

3.1.14 Space Use Permit Concurrent with PCP

submission

3.1.15 Proof of Permit Prior to start of work Electronically

via Email 3 Business

3.1.16

RDF - Clearance of Drivers with badges

72 Hours before planned delivery

2 Business

3.1.16 RDF - Clearance of

Drivers without badges

7 Days before planned delivery

5 Business

3.1.17 Access Request

Forms 5 Business days prior to the requested dates of access

Electronically via Email

5 Business

3.1.19

Quality Control Daily Reports

Concurrent with Construction Daily

Reports

Electronically via Email

3 Calendar

Status Report on Materials Orders

For Long Lead Time Material & Updated

Upon Request

Electronically via Email

3.1.20

Construction Daily Reports

The following workday & Concurrent with QC Daily

Reports

Electronically via Email

3 Calendar

Comprehensive Punch List

14 Calendar Days after Final Inspection

Electronically via Email

Open Punchlist Items

48 hours prior to the Pre- Final Inspection

Electronically via Email

As-Built Documents (or Status)

Per accepted ICS and eFIC approved As-Built

Electronic Submission

Electronically

– Uploaded to

DoD SAFE

21 Calendar

Issue for Record As- Built Documents

Per accepted ICS Electronically

– Uploaded to

DoD SAFE

Section # Submittal Due from Contractor

Format/ Quantity

Government Review Period

Warranty Binder

(POC)

14 Calendar Days after Construction Complete

Electronically via Email and 1 Hard Copy

Warranty POC

14 Calendar Days after Construction Complete

Electronically via

Email

Extended Manufacturers

Warranties

14 Calendar Days after Construction Complete

Electronically via

Email

Warranty Letters/Binder (Workmanship)

14 Calendar Days after Construction Complete

Electronically via Email and 1 Hard Copy

Code Departures or Waivers

(as required)

As necessary Electronically via

Email

4.0 PERFORMANCE-BASED MATRIX

The Performance-based Matrix below summarizes the key performance requirements, standards of performance, and methods of Government Surveillance for this contract.

The primary incentive mechanism for this contract, other than payment of contract price, will be the use of the Contractor Performance Assessment Reporting Systems (CPARS) at www.cpars.gov. CPARS is a web-enabled application that collects and manages the library of automated CPARS. A CPARS assesses a contractor’s performance annually (or interim reports, if necessary) and provides a record, both positive and negative, on a given contractor during a specific period of time. These reports remain available to all Government agencies for source selection purposes for a period of three years.

Each assessment is based on objective and subjective factors and supported by program and contract management data, such as cost performance reports, quality reviews, technical interchange meetings, financial solvency assessments, contractor operations reviews, equipment downtime and functional performance evaluations. See summary of performance objectives in the table below:

Performance Objective

PWS

Section

Performance Threshold Assessment

Inspection, Repairs, and Certification QC

2.0, 2.1 & 2.2

Inspection, Repairs, and Certification are complete leaving fall protection systems in a fully operable condition with proper identification and certificates demonstrating system is safe for use. Systems in compliance with ANSI Z359 & OSHA Title 29 CFR Part 1926 Subpart M

1st offence shall receive a warning from COR and CO 2nd offence shall receive a formal letter of concern 3rd offence and shall receive a deduction at the CO discretion, and an Unsatisfactory CPARS Evaluation.

Urgent Repairs

2.0, 2.1 & 2.2

Contractor provides response, on- site visit, and proposal within 10 business days of notification. In the event contractor is not able to perform these functions within the 10 business days, contractor will request extension in writing (email acceptable) for approval.

1st offence shall receive a warning from COR and KO 2nd offence shall receive a formal letter of concern 3rd offence and shall receive a deduction at the CO discretion, and an Unsatisfactory CPARS evaluation.

http://www.cpars.gov/

Customer Service:

Complete the above requirements with little to no impact to the Pentagon Occupants, and Pentagon Operations and other scheduled work.

2.0, 2.1,

2.2 & 3.0

No more than 3 documented tenant complaints of any kind deemed justifiable by both the head of FOSD O&M, and the

COR.

For more than 3 complaints, the contractor shall receive an Unsatisfactory CPARS evaluation.

No documented cases of work occurring without proper coordination with FOSD, and the COR.

Any documented instance of failure to properly coordinate work will result in a warning from COR and/or CO.

Reports and Submittals

2.0, 2.1, 2.2, 3.1,

3.2 & 3.4

Reports are 100% accurate, and delivered and received within the required time frame 99% of the time.

1st offence shall receive a warning from COR and CO

2nd offence shall receive a formal letter of concern 3rd offence and shall receive an Unsatisfactory CPARS Evaluation.

Any delay or series of delays determined by both the COR and CO to be the fault of the Contractor shall receive a deduction at the CO discretion and an Unsatisfactory CPARS evaluation.

Adherence to Project Schedule

2.0, 2.1, 2.2, 3.1,

3.2 & 3.4

Schedule shall be managed so that agreed upon completion dates are met

Any delay or series of delays determined by both the COR and CO to be the fault of the Contractor, and that delays the completion of a project task identified 2 work weeks in advance of the task’s start date as impacting the Pentagon occupants will require the

Obtaining Permits

41.9, 1.12,

2.4 & 3.1

No documented cases of performing work prior to receiving the required permits pertaining to the task.

Any instance of failure to comply with any and all Pentagon Reservation and Facilities Services Directorate permitting requirements will result in an unsatisfactory CPARs evaluation.

5.0 ATTACHMENTS

These documents are MANDATORY. The numbered items below with the “strikethrough” do not apply to this PWS. If an entire group of Attachments does not apply, then the group heading will read “DOES NOT APPLY” next to it.

Attachment A: Standard Building Requirements

1. WHS Building Code, 2022

2. WHS Fire Regulations 2022 Edition

3. Pentagon Facility Guide Specs (PFGS)

4. Pentagon Historic Concrete Specifications

5. Pentagon Reservation Exterior Standards Manual

6. Reservation Finish Standards

7. Pentagon Sign Types Ver. 1.1

8. Wedge 1-5 Universal Space Plan Technical Workbook

9. Sample DID

10. Guidance Document for Land Disturbing Activity Permits (August 2023)

11. Guidance Document for Proper Handling of Soil at the Pentagon (July 2023)

12. Technical Requirements Supporting Documents

13. Sustainability Requirements Checklist, dated June 1, 2023

Attachment B: IT Requirements DOES NOT APPLY

Attachment C: Security Requirements DOES NOT APPLY

Attachment D: Commissioning Requirements DOES NOT APPLY

Attachment E: Equipment Labeling

1. Pentagon Equipment Labeling Standard Rev. 9, dated March 4, 2021

Attachment F: Forms

1. Forms (Excavation Permit and Process and Contractor Resume Information)

Attachment G: Safety Requirements [check with Safety]

1. Asbestos Location O&M Program

2. Project Man Hours Work DART Rate

Attachment H: Drawing Standards

1. Electronic Data Standards, dated February 28, 2023

2. EDS Project Kickoff Presentation

3. Compliance Checklist

Attachment I: Heating and Refrigeration Plant DOES NOT APPLY