A02 - Statement of Work.pdf

STATEMENT OF WORK

M/V Mississippi Caterpillar Generators and 3408 Generator Set Overhaul

Part 1

1. GENERAL: This is a supply contract with non-personal services to provide three (3) Caterpillar 3408 engine, In Frame Overhauls and the purchase and installation of three (3) generators on the M/V Mississippi. The Government shall not exercise any supervision or control over the contract supply or service providers performing herein. Contractor personnel shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Supplies and Service: the Contractor shall provide In Frame Overhauls of three (3), Caterpillar 3408 Diesel Engines and the purchase and installation of three (3) generators on the M/V Mississippi. The Contractor shall provide all personnel, equipment, supplies, tools, materials, supervision, and other items and non-personal services necessary to perform the work as defined in this Statement of Work except for those items specified as government furnished property and services.

The Contractor shall perform to the standards in this contract.

1.2 Background: The current generation system on board the M/V Mississippi, has exceeded the manufactures recommended time for engine life. Caterpillar recommends a complete engine overhaul every 20,000 hours of run time and currently we have exceeded that time. To ensure future capabilities, we need to perform major In Frame Overhauls on the diesel engines and replace the current generator ends with new or remanufactured generators.

1.3 Objectives: The Contactor shall provide all parts and labor to carry out the In Frame Overhauls on (3), Caterpillar, 3408 Diesel Engines. All parts shall be new or remanufactured certified by Caterpillar or otherwise compatible for use with the existing engines. The only parts that will be re-used, will be the Engine Block and Engine Crankshaft, providing they meet factory specifications. The Contract shall also provide for the purchase and installation of three (3) generators and all internal components. After the rebuilds and installation is complete, the Contractor, will test run and Load Bank the Generator sets and make any necessary adjustments to ensure 100% function.

1.4 Scope: This is a supply contract with non-personnel services to provide complete, In Frame overhauls to (3), Caterpillar Diesel Engines and the purchase and installation of three (3) Generators. The engine overhauls shall consist of all used parts being removed and replaced with new or re-manufactured certified parts by contractor personnel on board the M/V Mississippi. The engine block will remain in place except for the need of machining at an off-site machine shop. The need will be at the discretion of contractor personnel. The Engine Crankshaft may be re-used, provided it is within factory specifications. All other parts will be provided and replaced. The Contractors shall also provide and install three (3) generators with the following specifications/salient characteristics: Random Wound 4 Pole AC Generator, 430 KW, with PMG Exciter, 12 Lead Stator Design, Mariner Harsh Duty Treatment, IP22 Drip Cover, and 1000 Watt Space Heater. One example of acceptable make and model is Marathon Generator, Model # 572RSL4024. The contractor may propose any make or model of generator but must submit to the Government’s Technical Representative for acceptance prior to purchase and installation. The M/V Mississippi is located at Ensley Engineer Yard, 2915 Riverport Road, Memphis, TN 38109.

1.5 Delivery Dates and Period of Performance: Deliveries and period of performance for this project is 45 calendar days from award date to completion date. Contractor shall request adjustment of completion by coordinating with the following MV Mississippi personnel: Chief Engineer Robert Morton @ 901-605-2827 or Mike Temple, 1st Assistant Engineer @ 662-753-1606.

1.6 Hours of Operation: Normal business hours at Ensley Engineer Yard are 0700 – 1530 Monday through Friday during daylight savings time and 0630-1700 Monday through Thursday the remainder of the year. Contractor shall request adjustment to hour by coordinating with the following MV Mississippi personnel: Chief Robert Morton @ 901-605-2827 or Mike Temple, 1st Assistant Engineer @ 662-753- 1606.

1.6.1 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.2 Place of Performance: The work will be performed on the M/V Mississippi at US Army Corps of Engineers, Ensley Engineer Yard, 2915 Riverport Rd, Memphis, TN 38109.

1.7 Security Requirements

1.7.1 AT Level 1 Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the Technical Representative or to the contracting officer, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

1.7.2 Contractor Access and General Protection: All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements including (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.7.3 Contractor Escort: All Contractor and Subcontractor employees who are not in possession of the appropriate security clearance or access privileges, must be escorted in any sensitive or restricted areas or areas where they may be exposed to classified and/or sensitive materials.

1.7.5 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.8 Points of Contact

Contracting Officer (KO)—Monica Moody, monica.a.moody@usace.army.mil

Contract Specialist – Christopher White, christopher.p.white@usace.army.mil

Technical Representative – Robert Morton, robert.l.morton@usace.army.mil

1.8.1 Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.8.2 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.8.3 Contractor Travel: N/A

1.9 General Information

1.9.1 Type of Contract: The government will award a Firm Fixed Price (FFP) contract for this requirement.

1.9.2 Quality Control: NA

1.9.3 Special Qualifications: None.

1.9.4 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Technical Representative, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.9.5 Other Direct Costs: None

1.9.6 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting mailto:monica.a.moody@usace.army.mil mailto:christopher.p.white@usace.army.mil mailto:robert.l.morton@usace.army.mil

Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.9.6 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.10 PHASE IN /PHASE OUT PERIOD: N/A

1.11 EPA Designated (CPG): Under the Comprehensive Procurement Guidelines (CPG) program, the Environmental Protection Agency (EPA) designates products that are or can be made with recovered materials, and recommends practices for buying these products. Any designated product that is being offered or supplied under this contract shall meet the minimum recommended content levels as identified under the CPG program. Visit http://www.epa.gov/epawaste/conserve/tools/cpg/products for a complete list of designated products and the associated recommended content levels. Offerors must be able to demonstrate that each offered product meets minimum content levels upon request.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS:

2.1. CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.1. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.2. TECHNICAL REPRESENTATIVE. An employee of the U.S. Government familiar with the technical requirements of the contract. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.3. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.4. DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.5. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.6. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.7 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privacy of contract with the subcontractor.

2.1.8. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.9. WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial off the Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control

QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: N/A

3.2 Facilities: N/A

3.3 Utilities: 110 volt access and water

3.4 Equipment: N/A

3.5 Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. CONTRACTOR RESPONSIBILITIES:

4.1.1 General: Contractor is to provide all labor, parts, transportation and material for the entire scope of work. No government equipment will be available for contractor use except water and 110 volt access as available.

4.1.2 Contractor: Contractor is to provide an onsite supervisor on the job site for the duration of the job.

The Contractor will be responsible for damages and repairs to any Government equipment associated with the project. At project completion, the Contractor and the Government designated employee will make a joint visual inspection of the project location and needed repairs shall be noted and made immediately.

4.2 SAFETY REQUIREMENTS

Contractors are required to adhere to US Army Corps of Engineers safety policies. Safety information can be obtained from the Safety Officer, at 901-544-3601.

4.2.1 Secret Facility Clearance: N/A

4.2.2 ACCIDENT PREVENTION PROGRAM: Prior to work commencement, the contractor’s site-specific accident prevention plan is to be reviewed and found acceptable by the designated Government personnel. The US Army Corps of Engineers, Safety and Health Requirements Manual, EM 385-1-1, 30 November 2014, Appendix A provides a Minimum Basic Outline for Accident Prevention Plan for accident prevention plans. Prior to the project beginning, a safety conference with the corps’ representative and safety officer will be held with the contractor’s employees. At a minimum, fall, respirator, eye protection, confined space requirements per 29 CFR 1910.120 and 1910.146, and the contractor’s site-specific accident prevention plan will be discussed in a pre-start up conference.

4.2.3 ACCIDENT INVESTIGATIONS AND REPORTING: Report all accidents immediately to the Contracting Officer or Contracting Officer’s Representative (COR). Additionally, the Contractor shall thoroughly investigate the accident and submit the findings of the investigation along with appropriate corrective actions to the Contracting Officer, on ENG Form 3394, as soon as possible but no later than two [2] working days following the accident. Implement corrective actions as soon as reasonably possible.

4.2.4 SUPERVISOR’S RESPONSIBILITIES: For jobs related injuries which require medical treatment, as supervisor of the injured employee shall accompany the injured employee to the medical treatment facility and explain the employee’s regular duties and the availability of “ Light Duty” so the injured employee can return to work as soon as medically possible.

4.2.5 MACHINERY AND MECHANIZED EQUIPMENT: All equipment shall be inspected prior to use on this contract. All equipment shall be re-inspected prior to use any time it is removed and subsequently returned to the contract site for use. Documentation of equipment inspections shall be made available to the Contracting Officer upon request. All equipment shall be properly guarded.

4.2.6 FIRST AID/CPR REQUIREMENTS: At least two employees shall be certified in CPR and first aid per shift/per site.

4.3 Materials: Any “Or Equal” material proposed by the contractor will be submitted for prior approval by the Contracting Officer’s Representative.

4.4. Equipment: All Contractor equipment will be removed immediately from government property at job completion.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The Contractor shall provide labor, parts, transportation and material for the entire requirement. NO GOVERNMENT EQUIPMENT WILL BE AVAILABLE FOR THE CONTRACTOR USE, EXCEPT

WATER AND 110 VOLT ACCESS SHALL BE PROVIDED, AS AVAILABLE.

5.2 Government Responsibilities.

5.2.1 The Government shall provide access to water, 110 volt electrical power, and other reasonable and necessary utilities at its discretion

5.2.2 The Government Representative shall make a joint inspection with the Contractor at the job completion to verify all items are working.

5.3. Task Heading. N/A

5.4. CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub- Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.