A02 SOW WCC VTC FY25 upgrade.docx

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 133rd AIRLIFT WING (AMC)

SAINT PAUL MINNESOTA

01 August 2025

STATEMENT OF WORK

1. Project Title: AV Building 631 Wing Conference Room FY 2025

3. Objective: The objective of this project is to upgrade the existing conference room within [Building 631/Room 200] to facilitate modern audio video conferencing capabilities suitable for both classified and unclassified meetings (conference room is 50ft x 25ft x 10ft). The upgraded system must meet the security requirements mandated by military standards and provide seamless communication across different security levels.

4. Conference Room:

5. Scope of Work: The scope of work for this project includes, but is not limited to, the following tasks:

A. Assessment and Design: Conduct a thorough assessment of the existing conference room layout, infrastructure, and technical requirements. Design a comprehensive plan for the integration of modern video teleconference equipment, ensuring compatibility with both classified and unclassified networks. Easy to use system. Please provide a cost for install/equipment and equipment only.

B. Procurement: Identify and procure state-of-the-art video teleconference equipment, including but not limited to:

1. Microphones, speakers, and mixers that work together to create a clear and immersive experience.

2. High-definition USB cameras with fixed or pan-tilt-zoom capabilities. Two cameras are needed. (One for classified and one for unclassified meetings)

3. Professional conference desk/storage/powered venting/lockable (Black in color) for both classified and unclassified network equipment.

a. Must be able to maintain TEMPEST separation requirements. See section 6E below.

4. Four port, dual view KVM switch for use with a minimum of three computers and two screens. Must meet security requirements. See section 6B below

5. Include all new cabling for each endpoint connection. Cabling must ensure separation requirements in section 6E

6. Configuration needs to work with the current desktop computer and HDMI projector.

7. All equipment should be platform agnostic and able to interface with various PC teleconferencing software solutions such as Teams, Zoom, or WebEx.

8. Ensure all equipment procured meets security standards and regulations for classified environments. See section 6 below.

C. Installation and Configuration: Install all video teleconference equipment according to the approved design plan. Integrate the equipment with existing infrastructure, including network connections and power supply. Configure the system to ensure compatibility with classified and unclassified networks, including appropriate encryption and security protocols See section 6 below. Conduct thorough testing and troubleshooting to ensure all components function as intended.

D. Training: Provide training sessions for designated personnel (up to 10 personnel) on the operation, maintenance, and security protocols of the upgraded video teleconference system. Ensure users are proficient in managing both classified and unclassified meetings using the new equipment.

E. Documentation: Prepare detailed documentation outlining the specifications, configuration, and operation procedures of the upgraded system. Provide user manuals and troubleshooting guides for future reference.

6. Security/Requirements:

A. All equipment and software must comply with military security standards and regulations: secure network encryption protocols, compliance with TEMPEST standards for classified environments, access controls and authentication mechanisms to prevent unauthorized usage, and secure storage and handling of classified information.

B. Keyboard, Video, Mouse (KVM) must be a currently certified product through the Common Criteria Partnership and listed on the Common Criteria Portal ( http://www.commoncriteriaportal.org/).

C. Wired equipment only (Bluetooth is not authorized at the wing). All radio frequency technology and connectivity such as Wi-Fi and Bluetooth will be removed from this quote.

D. All equipment needs to be TAA/NDAA COMPLIANT for video conferencing.

E. TEMPEST separation requirements to the greatest extent possible for unclassified (BLACK) and classified (RED)

1. Separate BLACK and RED computer systems by .5 meters

2. Separate BLACK network cables from RED network cables by 5 centimeters

3. Separate RED equipment from BLACK power by 1 meter

4. Separate RED equipment from BLACK network cables by 1 meter

5. Separate CRYPTO equipment from all other devices by 5 centimeters

7. Project Timeline: The project timeline shall be as follows:

· Pre-install planning meeting: prior to installation beginning

· Training: 1 day

· Documentation: Install day

8. Deliverables:

a. Comprehensive design plan with site visit.

b. Procurement list with specifications of all equipment.

c. Installed and fully functional video teleconference system.

d. Training documentation and records.

e. Complete set of system documentation and user manuals.

f. Anti-Terrorism Level 1 Training certificates, see item 14 below

9. Acceptance Criteria: The project will be deemed complete upon the successful installation, configuration, and testing of the upgraded video teleconference system. Acceptance will be subject to the approval of designated military personnel following a demonstration of the system's capabilities and compliance with security requirements.

10. Points of Contact: For inquiries related to this project, the following points of contact can be reached:

11. Compliance and Regulations: The contractor shall adhere to all applicable laws, regulations, and policies governing military contracts, security clearances, and information handling. This Statement of Work (SOW) outlines the requirements and expectations for upgrading the conference room with modern video teleconference equipment suitable for classified and unclassified meetings. The contractor is expected to execute the project in accordance with the provided specifications and deliverables, ensuring compliance with military standards and security protocols.

12. Warranty: All materials shall be warranted to be in compliance with this statement of work and to the highest standards of the industry. Minimum warranty of 1 year.

13. Base Access: Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, Headquarters Air Force (HAF) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

2. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver s license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

3. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

4. Reserved

5. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

6. Failure to comply with these requirements may result in withholding of final payment.

7. Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

8. Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 10-245, AFI 31-101 and AFMAN 31-113), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

14. Required Training: Antiterrorism Awareness Level I Training (AT Level I). All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities and controlled access areas shall complete AT Level I training within 15 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. AT Level I may be accomplished by a Level I qualified instructor, completing the Force Protection computer-based training (CBT) course on the Advanced Distributed Learning System (ADLS) or Joint Knowledge Online at http://jko.jten.mil. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit AT Representative. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after completion of training by each employee or subcontractor personnel.

Refer technical questions and information to:

MSgt Daniel Byler Contract Specialist 631 Minuteman Drive St. Paul, MN 55111 612-713-2613 Daniel.byler@us.af.mil image1.png image2.gif