A02- SOW - SCALE CALIBRATION 7 Jan 2026.pdf

Annual Scale Calibration and Repair Services

Scope of Work

07 January 2026

1.0 General: The work covered under this specification consists of furnishing all equipment, tools, supplies, and labor, except as hereinafter specified in performing all operations necessary for the accomplishment of all work required by this specification.

1.1 The Blue Grass Army Depot (BGAD), Richmond, Kentucky

1.1.1 The contractor shall provide all labor, materials, and supervision necessary to perform annual calibration services, provide as needed repairs, and supply replacement parts as needed for Scale and Scale Systems including but not limited to the following scales located at:

431 Battlefield Memorial Highway:

BUILDING

NUMBER

SCALE

MANUFACTURER MODEL SERIAL NUMBER

METTLER

TOLEDO VLF 1101487-1MB

AVERY WEIGH-

TRONIX DSL8460-05 59886

211 GENERAL METT_5000LB 6121542

AVERY WEIGH-

TRONIX DSL8460-05 53743

211 GENERAL METT_5000LB

BL5D190080000760_076

211 GENERAL METT_5000LB

BL5D190080000759_075

METTLER

TOLEDO VLF 1108194

METTLER

TOLEDO VLX 1116115-1KD

51750 INSCALE ALH-44-5K 24229

GENERIC IP7312 10070160

METTLER

TOLEDO

Truck Scale

7560 B945571281_TR1

*Please Note the above list of scales may be updated each year if there are additional scales purchased for use or scales may be removed from service as needed.

2.0 Description of work:

2.1 The contractor shall perform the following tasks to ensure the above scales are fully operational:

2.1.1 Annually to occur in August, the contractor shall coordinate the Annual Calibration and

Routine Preventative Maintenance Services with the onsite Authorized POC (Dustan Graham).

The Contract shall give the government at least 3 days advanced notice of arrival. The contractor shall provide calibration reports, a list of recommended repairs, and the estimated cost of the proposed repairs, if any.

2.1.1.1 Should a scale system experience mechanical/electrical failure or need to be calibrated off schedule, the Contracting Officer or Authorized POC will determine whether the service or repair of the scale or scale system is routine or urgent. If the service or repair of the scale or scale system is considered routine, the Contractor will be notified and shall be on-site within 7 days from the day of notification to service or repair the equipment. If repair or service of the scale or scale system is considered urgent, the Contractor will be notified and shall be on-site within 48 hours from the day of notification to service or repair the equipment. The Contractor shall maintain a record of all repairs for each scale or scale system. Records of repairs shall be submitted annually to BGAD Contracting in conjunction with the annual reports.

2.1.1.2 The Annual Calibration and Routine Preventative Maintenance Services and Services to

Repair Breakdowns shall be separate services and shall be invoiced separately.

2.1.1.3 Services to Repair Breakdowns which are not considered a part of the Annual Calibration and Routine Preventive Maintenance have no minimum amount of repair services guaranteed.

Quotes for each repair shall be submitted to the Contracting Officer or Authorized POC that include all expenses (time and materials) and shall be approved prior to completion. Contractor shall supply itemized invoices for labor and materials upon invoice submission.

2.1.2 Scheduled calibration will take place Monday-Thursday (excluding holidays) between 6:30

AM to 5 PM.

2.1.3 The service provider shall provide a technician who is eligible to access a government installation for on-site inspection/calibration.

2.1.4 As these are secured areas, the service provider will check in and be escorted while performing services.

2.1.5 The contractor shall ensure the scales are properly calibrated as per the manufacturer’s calibration procedure and shall affix a dated sticker to indicate when service, shift testing/load testing was performed and expires.

2.1.6 The contractor shall provide the end user with a service report with complete documentation of the service performed.

3. SAFETY REQUIREMENTS:

3.1 Project location is within the Blue Grass Army Depot Restricted Area. All BGAD Safety

Requirements will be in effect for this project. Reference the contract clauses for more specific information regarding Safety Requirements, OSHA, and Corps of Engineer EM 385-1-1 safety manual requirements.

3.2 Contractor Employees shall utilize, at a minimum, appropriate personal safety equipment including hard hats, reflective vests, safety glasses, hearing protection, steel toe boots, and any other PPE. All work shall be in accordance with Corps of Engineer EM 385-1-1 Safety Manual, federal, state, local, and Department of the Army (DA) policies.

3.3 All Occupational Safety and Health Administration (OSHA) current laws and regulations shall be observed and practiced during all activity related to this project.

3.4 Contractor understands that there is inherent exposure risk to ordnance on the Depot.

The Government will make every reasonable attempt to minimize the Contractor’s exposure to this ordnance. However, the Contractor understands that by accepting work within the Depot that the Contractor assumes any risk or liability from exposure to ordnance located at BGAD.

3.5 All contractor personnel shall adhere to Department of Defense Instruction (DODI)

1010.15, Smoke Free DOD Facilities, 2 January 2001 and Army Regulation (AR) 600-63

Personnel – General, Army Health Promotion, 7 September 2010, which states that smoking is only permitted in designated areas. Approved smoking areas will have signage that indicates designated smoking area.

3.6 Depot Fire Department emergency response phone number is 859-779-6911 from a mobile phone. Madison County EMS is not allowed on the Depot. Dialing 911 from a mobile phone will not provide access to BGAD emergency services.

4. SECURITY REQUIREMENTS:

4.1 The project is located within the administrative and restricted area of BGAD meaning security requirements are in effect which includes antiterrorism requirements. The Contractor will adhere to the following requirements:

4.2 AT Level I Training. All contractor employees requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee to the COR or to the Contracting Officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees. AT Level I awareness training is available at the following website: https://Jkodirect.jten.mil.

4.3 Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR

Clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition

(FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

4.4 iWatch Training. The contractor shall brief all employees on the local iWatch program

(training standards provided by the requiring activity Anti-Terrorism Officer).

This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

This training shall be completed within 30 calendar days of contract award and within

30 calendar days of new employees commencing performance with the results reported to the

COR within 60 days after contract award.

4.5 OPSEC Training. Per AR 530-1 Operations Security, contractor employees must complete Level I OPSEC Awareness Training. New employees must be trained within

30 calendar days of their reporting for duty and annually thereafter.

4.6 Threat Awareness Reporting Program. For all contractors with security clearances. Per

AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

5.0 Authorized Changes Only by The Contracting Officer

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicate with

Contractor personnel during the performance of this contract shall constitute a change under the

"Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction, or request of Government personnel unless it is issued in writing and signed by the Contracting Officer or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the

Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be https://jkodirect.jten.mil/ made in the contract price to cover any increase in charges incurred as a result thereof. The

Contracting Officer and their contact information is:

NAME: Mark F. Dicken

TELEPHONE: 859-779-6608

EMAIL: mark.f.dicken.civ@army.mil mailto:mark.f.dicken.civ@army.mil