A02 - SOW.docx

STATEMENT OF WORK (SOW)

FOR

APPROVAL AND CERTIFICATION CENTER (A&CC)

ASPHALT AND SEALING PROJECT

PART 1

General Information Description of Services/Introduction:

The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to demolish/dispose of and install new asphalt, seal existing asphalt and re-striping all parking lots and driveways in various areas of MSHA’s Approval and Certification Center’s campus. The contractor shall perform to the standards in this contract action.

Background:

The mission of the Mine Safety and Health Administration (MSHA) is to administer the provisions of the Federal Mine Safety and Health Act of 1977 (Mine Act), the Miner Act of 2006 and to enforce compliance with mandatory safety and health standards as a means to eliminate fatal accidents; to reduce the frequency and severity of nonfatal accidents; to minimize health hazards; and to promote improved safety and health conditions in the Nation’s mines.

As a regulatory organization, MSHA’s jurisdiction includes the Nation’s mining industry, which consists of coal, metal, and nonmetal mines, including both underground and surface operations.

Just as mining is essential to the American economy, a safe and healthy mining workforce is essential to the mining industry as a whole. The mining environment is inherently hazardous. Unseen geologic instabilities, constantly changing terrain, the prevalence of large and complex haulage and mining equipment are only a few of the factors that make maintaining mine safety a continuing challenge.

To meet this challenge and accomplish its mission of protecting the safety and health of the Nation’s miners, MSHA develops and enforces safety and health rules applying to all U.S. mines, fosters compliance, and makes available technical, educational, and other types of assistance. More specifically, MSHA conducts mine inspections; investigates mine accidents, fatalities, discrimination accusations, hazardous conditions complaints, and other potential violations; issues citations and collects financial penalties; develops improved safety and health standards and policies; evaluates and approves mine plans as well as some equipment and materials used in mines; provides mine emergency response capabilities; trains and certifies mine safety and health professionals; and develops and delivers education and training programs and materials.

MSHA’s Approval and Certification Center (A&CC), located in Triadelphia, West Virginia, consists of 96 acres of property and numerous buildings that house laboratories, offices, and storage. The A&CC approves and certifies certain mining products for use in underground coal and gassy underground metal mines. Technical experts evaluate and test equipment, instruments, and materials for compliance with Federal Regulations. Products evaluated and tested range from extremely small electronic devices to very large mining systems. Following successful completion of evaluation and testing of a product, a license is issued authorizing a manufacturer to produce and distribute products for use in mines. The MSHA approval issued by the Center is internationally recognized.

The Center performs other technical functions in support of MSHA's programs, including investigations of safety and health concerns relating to product approvals; litigation assistance on issues involving approved products; accident investigation assistance when an explosion, fire, injury or fatality involves or may involve approved equipment; identification of the need for technical solutions to problems in application of mining equipment, materials, and explosives; technical assistance in developing new or revised Federal standards and regulations; and research assistance to other Government agencies on research programs that directly relate to MSHA. The Center also provides engineering support and technical assistance in the area of industrial safety.

Objectives:

This contract will require a vendor to provide all the resources needed to remove and dispose of existing asphalt, install new asphalt, seal existing asphalt and re-stripe all parking lots and driveways as outlined in Part 5.

Scope:

The tasks required under this Contract are shown under Part 5. The method(s) utilized shall be specified in the contractor’s proposal.

Period of Performance:

The period of performance shall start within 10 days after notice to proceed is received subject to contractor availability. Work should be completed within 90 days of start of work. The government reserves the right to extend the term of this contract action at the prices set forth in Section B in accordance with the terms and conditions contained in clause 52.217-9 entitled, “Option to Extend the Term of the Contract”.

General Information:

1.6.1. Quality Control:

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. As a minimum, the contractor shall develop quality control procedures that address the areas identified in this SOW. After acceptance of the quality control plan, the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system. The Quality Control Plan is to be delivered within 10 days after contract award via e-mail to the Contracting Officer (identified on the solicitation).

1.6.2. Quality Assurance:

Center operations division personnel will supervise, observe contractor work, and resolve any issues during the execution of this contract.

1.6.3. Government Remedies:

The Contracting Officer shall follow 52.246-4, “Inspection of Services-Fixed Price” for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.6.4. Recognized Holidays:

The Government provides notice, and the Contractor acknowledges receipt, that Government personnel observe the listed days as holidays:

Independence Day

1.6.5. Hours of Operation:

The contractor is responsible for conducting performance between the hours of 8:00 a.m. through 4:30 p.m., Monday through Friday, except Federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. The contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks when the government facility is not closed for the above reasons.

1.6.6. Place of Performance:

MSHA’s Approval & Certification Center, 765-766-556 Technology Drive, Triadelphia WV 26059.

1.6.7. Type of Contract:

The government anticipates award of a firm-fixed price contract.

1.6.8. Security Requirements:

1.6.8.1. Physical Security.

The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8.2. Key Control.

N/A

1.6.8.3. Conservation of Utilities.

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

1.6.9. Special Qualifications:

N/A

1.6.10. Post Award Conference/Periodic Progress Meetings:

The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officer’s Representative (COR), and other government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the Contracting Officer will notify the contractor of how the government views the contractor's performance and the contractor will notify the government of problems, if any, being experienced. Appropriate action will be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.11, Contracting Officer’s Representative:

The Contracting Officer Representative (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially about changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.12. Key Personnel:

The following personnel are considered key personnel by the government: Contract Manager and Alternate Contract Manager The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The Contract Manager or Alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract action. The Contract Manager or Alternate shall be available between 8:00 a.m. to 4:30p.m., Monday through Friday except for federal holidays or when the government facility is closed for administrative reasons.

1.6.13. Identification of Contractor Employees:

All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

Part 2 Definition, Acronyms, References, Laws, Regulations and Policies Approval and Certification Center (A&CC). The requesting agency.

Center operations division (COD): David M. Diegmiller, Valinda A. Pfabe, and Stephen R. Velas are CORs assigned to the COD division and will oversee operations.

Contracting Officer’s Representative (COR). A representative from the requesting activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

Defective Service. A service output that does not meet the standard of performance associated with it in the Statement of Work.

Mine Safety and Health Administration (MSHA): Requesting agency.

OMB Circular A-123 Revised, Management's Responsibility for Internal Control, December 2004

OMB Circular A-127, Financial Management Systems, July 23, 1993

OMB Circular A-130, Appendix III, Security of Federal Automated Information Resources

Quality Assurance. Those actions taken by the government to ensure services meet the requirements of the Statement of Work.

Quality Control. Contractor actions to ensure services comply with SOW requirements.

Statement of Work (SOW): This document describes work to be performed for this contract.

Title III of the E-Government Act of 2002 — Federal Information Security Management Act (FISMA)

The Privacy Act of 1974, PL 93-579, as amended

Part 3 Government Furnished Property, Equipment, And Services

0. General:

The government will provide the facilities, equipment, materials, and/or services listed: restrooms, break area, and smoking areas.

0. Equipment:

N/A.

0. Services:

3.3.1 Utilities:

All utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this SOW. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

0. Facilities:

Onsite. The government will furnish all necessary workspace required for the contractor to support the effort(s) outlined in this SOW, to include desk space, telephones, computers and other items necessary to maintain an office environment.

Part 4 Contractor Furnished Items and Services

4.1 General:

Except for those items specifically stated to be government furnished in Part 3, the contractor shall provide all other resources.

4.2 Clearance:

N/A.

Part 5 Specific Tasks

5.1. General

Removal/Disposal/Installation/Finishing of asphalt and restriping:

Building 1:

Work to take place at MSHA Triadelphia Site - Building 1 existing asphalted parking lots and driveways:

Preparation:

Clean and prepare existing asphalted driveways and parking lots.

Fill cracks with QPR or equivalent, hot applied crack sealant throughout pavement surfaces

Seal:

Sealcoat asphalt lots with Sealmaster or equivalent, pavement sealant spray application slurry containing black sand.

Apply hot tar wherever asphalt meets concrete and top with black sand.

Line Stripe & Paint areas using DOT approved paint (such as parking spaces, walkways at traffic arms, curbs, handicaps)

Buildings 2 & 3:

Work to take place at MSHA Triadelphia Site - Buildings 2 & 3 existing asphalted parking lots and driveways:

· Mill at all start/stop points, adjacent to concrete pads, around the perimeter of drains, along the concrete curbs, doorways, and any other areas deemed necessary to allow/cause proper surface water drainage to catch basins and away from building(s).

· Clean and prepare area for paving.

· For MSHA Building #2 only, construct concrete collars (5” wide / 8” depth) around storm water catch basins.

· Place ½” hot mix asphalt top, leveling course, rolled in place.

· Place 1 ½” hot mix asphalt top, finish course, rolled in place.

· Re-stripe and stencil the lot as currently configured.

· Use hot flexible rubberized tar seal topped with black sand to seal all edges, to seal at the base of all concrete curbs, and to seal where asphalt meets any concrete.

Seal existing asphalt with asphalt sealant slurry and restripe.

Part 6

Applicable Publications

Mandatory - National Building Code as it pertains to Asphalt work

Mandatory - CFR 29 – OSHA Safety Standards as they pertain to asphalt safety

6.1 Publications Applicable to This SOW:

All publications listed are available via the Internet.