Sources Sought / Request for Information (RFI) - Petroleum Quality Analysis System - Enhanced (PQAS-E) Analytical Lab Equipment Upgrades (209th ASB)

1. GENERAL INFORMATION

Document Type

Sources Sought / Request for Information (RFI)

Response Due

Submission Format

14-Sep 2026, 0900/9:00am Hawaii Standard Time

Contracting Specialist: SFC Michael Sohn Email: michael.j.sohn.mil@army.mil

Contracting Officer: MAJ Paulina Reilly Email: paulina.d.reilly.mil@army.mil

Responses submitted electronically in PDF format.

NAICS Code 334516 - Analytical Laboratory Instrument Manufacturing

*Note on NAICS Code: The NAICS code listed above (334516) represents the Government's initial assessment of this requirement. If your company believes there is a more appropriate and accurate NAICS code for these specialized mobile laboratory components and integration services, please provide that recommendation along with your rationale in your response.

Product Service Code

(PSC)

6630 - Chemical Analysis Instruments

Place of Performance

209th Aviation Support Battalion (ASB), 25th CAB, Wheeler Army Airfield, HI

2. PURPOSE

The purpose of this Sources Sought / Request for Information is to determine whether a single vendor can provide the complete requirement for restoration and modernization of the Petroleum Quality Analysis System-Enhanced (PQAS-E), including all required analytical equipment, associated components, accessories, and incidental support services. If a single vendor cannot provide the entire requirement, interested parties shall identify the exact portion(s) of the requirement they are capable of furnishing.

mailto:michael.j.sohn.mil@army.mil mailto:paulina.d.reilly.mil@army.mil

3. BACKGROUND AND SCOPE

The Government is issuing this Sources Sought notice as part of a market research effort to identify capable sources that can supply replacement analytical instrumentation for the Petroleum Quality Analysis System-Enhanced (PQAS-E) utilized by the 209th Aviation Support Battalion (209th ASB), 25th Combat Aviation Brigade (25th CAB).

The PQAS-E is a self-contained, mobile fuel laboratory designed to test and measure the quality of kerosene-based military mobility fuels and aviation turbine fuels in accordance with Military Standard 3004C (MIL-STD-3004C). The required hardware must fit within the physical dimensions, power constraints, and software parameters of the existing PQAS-E Shelter System and Computer Data Acquisition (CDA) subsystem.

The Government’s primary objective through this market research is to determine whether a single vendor is capable of providing the complete PQAS-E requirement, including all required parts, equipment, components, accessories, and incidental support services. Vendors are requested to clearly state whether they can satisfy the entire requirement. If unable to provide the full requirement, vendors shall identify with specificity the exact items, components, and/or services they are able to furnish.

4. SPECIFIC INSTRUCTION TO INDUSTRY

Interested vendors shall state clearly whether they can provide:

• The complete requirement in its entirety, including all required parts/equipment/components and incidental support services; or

• Only a portion of the requirement, in which case the vendor shall identify exactly which items, components, and/or services it can provide.

5. TECHNICAL SPECIFICATIONS (BRAND NAME OR EQUAL)

The contractor must be capable of providing the following specialized testing instrumentation (Brand Name or Equal):

A. Automated Mini Cloud and Pour Point Analyzer (ISL PAC OptiMPP or Equal)

• Must comply with approved test methods ASTM D7346 and ASTM D7689.

• Must feature an integrated cooling system capable of testing down to -95°C (- 139°F) without the use of external liquid or gas cooling lines.

• Must require no manual cleaning protocol between test cycles to prevent cross-contamination and operator exposure.

• Must possess a small physical footprint compatible with mobile trailer rack mounting and operate on ruggedized military shelter power.

• Associated Components/Services: Complete Care Preventative Maintenance & Calibration, CRM Pour Point Standard (approx. -15°C, 50ml), Mini Cell Tubes, Test Inserts, Screen Foils, Installation, Training, and Shipping/Travel to Wheeler Army Airfield, HI.

B. X-ray Fluorescence (XRF) Sulfur Analyzer (Horiba SLFA-60MI or Equal)

• Must comply with ASTM D4294 standard test methods for sulfur in petroleum products.

• Must be designed for mobile, field-deployed laboratory operations with high vibration resistance.

• Must utilize non-destructive energy-dispersive X-ray fluorescence (EDXRF) to analyze total sulfur concentrations in diesel and JP-8/Jet A-1 aviation fuels.

• Associated Components: UPS-1500VA/1450W 120V Tower, Sample Cells (Box of 48), Mylar Windows (100pcs/set), Installation/Training, and Shipping/Crating to Hawaii.

C. PQAS-T7 Titration System (Mettler-Toledo or Equal)

• Must be a titration system specifically mapped to Army PQAS-E T7 requirements to ensure complete synchronization and calibration alignment with current Army systems.

6. QUESTIONS TO INDUSTRY

Interested vendors are requested to provide direct and complete answers to the following questions in their Capability Statement:

1. Can your company provide the entire requirement, including all parts/equipment/components and incidental support services?

2. If no, what specific items/components/services can your company provide?

3. Can your company provide products from multiple manufacturers under a single quote / single contractual arrangement?

4. Can your company provide the required incidental installation, set-up, calibration, familiarization, and/or training support?

5. Are you the OEM, authorized reseller, authorized distributor, or integrator for any of the required systems/components?

6. If you cannot provide the full requirement, identify the manufacturer and part numbers for the items you can support.

7. REQUESTED VENDOR RESPONSE INFORMATION

Interested firms must submit a Capability Statement (not to exceed five (5) pages) containing the following details:

Submission Element

Requested Information

Company Information

Company Name, CAGE Code, UEI, Point of Contact (POC), and physical address.

Socio- Economic Status

Business size (e.g., Small Business, SDVOSB, WOSB, HubZone, Large Business) under NAICS 334516.

Contract Vehicles

Any existing GSA Schedules (MAS), Federal Supply Schedules (FSS), or other vehicles where these exact items are listed.

Technical Capabilities

Confirmation that the offered "or Equal" items meet all specified ASTM standards and the mobile shelter physical/power constraints.

Delivery Capabilities

Lead time to ship and deliver fully calibrated units to Wheeler Army Airfield, HI. Provide any country-of-origin considerations that could affect delivery or pricing.

8. IMPORTANT NOTES

• This notice is issued for market research purposes only.

• This is not a solicitation or request for quotation.

• The Government will not reimburse any costs associated with responding to this notice.

• Responses may be used to refine the acquisition strategy and determine whether the requirement can be fulfilled by a single source/integrator or whether multiple vendors remain necessary.

• The Government is especially interested in determining whether the full requirement can be supported through a single contractual vehicle or will require multiple.