A02 RIPD E4000-24-3-10 FINAL 06122024.pdf

ROCK ISLAND ARSENAL RIPD: E4000-24-3-10

PURCHASE DESCRIPTION DATE: REVISED 29 MAY 2024

40,000LB ELECTRIC FORKLIFT

1. GENERAL SYSTEM DESCRIPTION

2. STANDARDS AND PUBLICATIONS

2.1 Clarification

2.2 National Standards and Specifications

3. DESIGN

3.1 Ownership

3.2 General Design Standards

3.3 Safety, Security and Environmental

4. COMPONENT SPECIFICATION

4.1 40,000lb Capacity Electric Forklift

5. INFORMATION TECHNOLOGY SYSTEMS AND SUPPORT

5.1 Installation IT Support:

5.2 INSPECTION/FINAL ACCEPTANCE:

5.3 Media/ Devices

5.4 INFORMATION ASSURANCE AND ACCREDITATION:

6. APPROVAL/SHIPPING

6.1 Shipping

6.2 Installation

6.3 Completion

7. SERVICE/WARRANTY

7.1 Warranty/Service Support Requirements

1. GENERAL SYSTEM DESCRIPTION

The purpose of this project is to procure QTY 1 - 40,000lb Enclosed Cab - Electric Forklift with characteristics listed within this purchase description. Request a Toyota model THDE4000-30 or equivalent electric forklift.

2. STANDARDS AND PUBLICATIONS

2.1 Clarification

Any ambiguities, questions, requests for clarification or discrepancies between sections of this purchase description, drawings, national or industry standards discovered by the contractor in reviewing this purchase description shall be reported by the bidder in writing to the contracting officer BEFORE THE DATE SCHEDULED FOR CLOSE OF BIDDING/receipt of proposal.

Submission of a proposal or bid shall be construed as evidence that such examination has been made. Therefore, later claims for labor, material, or equipment required, or for difficulties encountered, which could have been foreseen had such reasonable examination been made, may be denied.

2.2 National Standards and Specifications

All National specifications and Standards in effect on the date of this solicitation form a part of this purchase description and must be followed. In the case of conflicting requirements, the more stringent shall apply.

3. DESIGN

3.1 Ownership

3.1.1 This equipment is a standard product of the manufacturer and shall require either no change or minor design changes to meet requirements of these specifications. Therefore, ownership of the design will remain with the manufacturer.

3.2 General Design Standards

3.2.1 DEVIATION FROM PRODUCT: Modifications to the manufacturer’s standard design to achieve requirements as specified in this document are only permissible as dictated by good design practice. For example, mounting a 20-hp motor in a power train designed and normally using a 10-hp motor would not be acceptable.

3.2.2 UNITS OF MEASURE: Dimensions and capacities in this purchase description are given in the English-US (in-lb) system. All dials, gauges, and drawings shall be in the English- US system or both the English-US and the metric systems, unless otherwise specified in this document.

3.2.3 ID DATA PLATE: The equipment shall include a main data plate which will include the following data as a minimum requirement (additional information is acceptable):

Manufacturer Name, Manufacturer’s Dunns and Bradstreet Number, Manufacturer’s Model Number, Manufacturer’s Serial Number, Year of Manufacture, Contract Number, Machine Weight. This information is necessary for compliance with the governments Unique Identification Program (UID).

3.2.4 DATA PLATES: All instruction, data, and identification plates and labels attached to this equipment and its controls shall be manufactured of corrosion and oil resistant metal or plastic material. All wording shall be in the English language using plain, bold face lettering.

Lettering shall be permanent and have a contrasting background.

3.2.5 ITEM UNIQUE IDENTIFICATION (IUID) REGISTRATION: The contractor shall register the equipment in the IUID Registry (as one single system). IUID registration requires the contractor to input Cage Code, Model Number, and Serial Number into a Government Database to allow for asset and inventory tracking. IUID Registry of the equipment shall be performed at http://dodprocurementtoolbox.com/site/uidregistry/. Training for IUID is available in https://wawftraining.eb.mil. IUID registration of this equipment is required prior to final payment in the Wide Area Work Flow (WAWF). The contractor shall also affix a machine readable 2-dimensional (2-D) matrix representing the IUID registry to the machine. The IUID 2-D matrix may be included on the ID Data Plate outlined in paragraph 3.2.4.

3.3 Safety, Security and Environmental

3.3.1 SECURITY: The Rock Island Arsenal (RIA) – Joint Manufacturing Technology Center (JMTC) is an Army installation subject to Department of Defense safeguards, various precautions, and plant protection measures. All of the below requirements will be necessary of contractors visiting RIA to satisfy requirements of this purchase description; Additional requirements will be placed on contractors requiring access to the Army Network, or Common Access Card (CAC), as specifically detailed below. At all times during the execution of this work, contractor personnel will maintain adequate plant protection devises to minimize espionage, sabotage, and other malicious destruction and damage. The contractor shall comply with all security requirements of the RIA. RIA island-wide Force Protection levels may be adjusted/changed at any time, which may cause possible delays and will directly affect procedures for accessing the island.

3.3.1.1 Access and General Protection/Security Policy and Procedures: The contractor and any associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Director of Emergency Services. All contractor employees must comply with all personal identity verification requirements (IAW FAR clause 52.204-9) as directed by Department of Defense (DoD), Headquarters Department of the Army (HQDA), and any local policy. If the Force Protection Condition (FPCON) changes, the Government may require changes in contractor installation access, security matters, or security processes.

3.3.1.1.1 Access to RIA: Contractor and all subcontractor employees performing work at RIA shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) and any applicable installation, facility access screening and local security policies and procedures. The Contracting Office Representative (COR) shall provide guidance to complete the Access Control Records Check request Form though the RIA Directorate of Emergency Services.

3.3.1.1.2 Random Antiterrorist Measures Program (RAMP) participation: Contractor personnel are subject to RAMP security program (i.e., vehicle searches, wearing of ID http://dodprocurementtoolbox.com/site/uidregistry/ https://wawftraining.eb.mil/ badges, etc.). Contractor shall comply with any, and all instructions issued by the RIA Police Department. The RAMP is discussed in the RIA-JMTC Anti-Terrorism Training.

3.3.1.1.3 During FPCONs levels of Charlie or Delta, services may be discontinued/postponed due to a higher National or local security threat. Services will resume when FPCON Level is reduced to Bravo, or lower. FPCON levels are described in Anti-Terrorism Level I Training.

3.3.1.1.4 Contractor personnel shall return all Installation Badges and access passes as soon as possible prior to contract completion. RIA-JMTC electronic keys and access passes are accountable items, shad shall be returned within 24-hours of no longer being needed. Items will be returned to the COR, or paced in a drop box at a RIA-JMTC access point.

3.3.1.2 Security Training: The contractor shall complete the following training:

3.3.1.2.1 Anti-Terrorism, Level I: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Anti-Terrorism (AT) Level I Awareness training. The COR will be provided a copy of the Rock Island Arsenal –Joint Manufacturing and Technology Center (RIA-JMTC) AT Level I Awareness Training and assure that the training is complete.

The contractor shall sign a memorandum of record for each contractor employees and subcontractor employee to the RIA-JMTC Operations Center prior issuing any electronic keys, or access pass being authorized.

3.3.1.2.2 iWatch (See Something, Say Something) Training: The Contractor and all associated subcontractors shall complete iWatch Training. iWatch Training shall be provided during the Anti-Terrorism Training.

3.3.1.3 For Contractors requiring Common Access Card (CAC): Before CAC issuance, the contractor employee requires a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05.

The contractor employee will be issued a CAC only if duties involve one of the following:

(1) Both physical access to a DoD facility and access, via logon, to DoD networks onsite, or remotely or (2) Remote access via logon, to a DoD network using DoD-approved remote access procedures, or (3) Physical access to multiple DoD facilities or multiple Non-DoD Federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6-months, or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management. Contractors needing a NACI or equivalent investigation or higher investigation will coordinate this investigation through their COR.

Contractor personnel shall turn in CAC cards upon completion of their contractual obligations, or at the request by the COR, or at the request of the Contracting Officer.

3.3.2 FEDERAL MARIJUANA LAWS REMAIN UNCHANGED: Note: RIA is under the exclusive federal jurisdiction of the United States. Under federal law, marijuana is still defined as a Schedule I drug, and possession and use of marijuana is still illegal. Any person using or in possession of marijuana on Rock Island Arsenal may be criminally prosecuted in federal district court. In addition, such individuals may be permanently barred from entering Rock Island Arsenal.

3.3.3 REAL ID: Starting 07-May-2025 all personnel entering RIA will be required to show a Real ID form of identification.

3.3.4 INDUSTRY AND REGULATIONS: The equipment shall comply with the most current of all local, state, and federal laws and regulations listed in Standards and Publications.

3.3.5 MATERIAL EXCLUSIONS: The equipment shall not contain polychlorinated biphenyl (PCB), ozone depleting substances (Class I or Class II), or asbestos materials.

3.3.6 SAFETY REGULATION COMPLIANCE: The contractor shall comply with standard OSHA and RIA safety standards, including conforming to confined space work requirements when applicable.

4. COMPONENT SPECIFICATION

This purchase requirement is to be a 40,000lb Enclosed Cab - Toyota model THDE4000-30 Electric Forklift or equivalent per the requirements listed in 4.1. This shall include all equipment which would normally be provided by the manufacturer, even if not described herein.

4.1 40,000lb Capacity Electric Forklift

4.1.1 LIFT CAPACITY: The forklifts shall have a load capacity of at least 40,000lbs at a 30-inch load center.

4.1.2 CAB STYLE: The forklift will be equipped with an enclosed cab, with front, top, and rear glass, and vinyl doors. The cab will also be equipped with a heater for indoor or outdoor operations.

4.1.3 LIFT RANGE: The forklift shall have stacking capability to pick up, move, and stack various materials located on pallet frames.

4.1.4 MAST: The forklift shall have a Full-Free Lift Two-Stage mast. When fully lowered, the mast is at maximum 120” inches tall.

4.1.5 FORK LENGTH: The forklift shall include at least 96 inch (8 feet) long forks.

4.1.6 POWER TYPE: Electric.

4.1.7 BATTERY: Deka D series batteries or equivalent will be supplied to operate the forklift.

4.1.8 BATTERY CHARGER: Dual output industrial battery charger.

4.1.9 SPEED: The forklift shall have a speed range of at least 0-4.5 miles per hour while being fully loaded.

4.1.10 TIRES: The tires shall be pneumatic and rated for indoor and outdoor use. The forklift will need to have the capability to travel between buildings if necessary. The tires will not be smooth.

4.1.11 MANEUVERABILITY: The forklift shall have a minimum turning radius of 144 inches or less.

4.1.12 TILT: The forklifts mast shall be able to lean forwards by at least 8 degrees and backwards by at least 6 degrees.

4.1.13 AUDIBLE ALARM: The forklifts shall be provided with an audible backup alarm.

4.1.14 AMBER LIGHT: The forklifts shall have an amber rotating light. Strobe lights are not acceptable.

4.1.15 BLUE LIGHT: The forklifts shall have Forward and Rear Facing Blue Light (key switch activated). This blue safety light shall be angled to shine roughly 10 feet in front and behind of the forklift.

4.1.16 WORK LIGHTING: The forklifts shall have lighting located on the front and back for low visibility and night operations. The lights shall be placed in a position on the forklift that prevents blockage from other objects and attachments.

4.1.17 SEAT BELT: The forklifts shall be provided with a seat belt to secure the driver in the operator’s seat during machine operation.

4.1.18 ASSIST GRIP WITH HORN: The forklift shall be provided with an ergonomically located handled grip located on the rear-guard support beam. This grip is a handle with a horn button so the forklift operator has something to grab ahold of when looking backward and can sound the horn without removing his other hand from the steering wheel.

4.1.19 REARVIEW MIRRORS: The forklifts shall be provided with rearview mirrors, assisting with backing up and safer driving.

4.1.20 SIDE SHIFT CAPABILITY: The forklift shall be capable of shifting both the mast and forks from side to side while remaining stationary. The forks shall be powered and able to spread apart and come back together. The forklift operator shall have easy access to these controls while remaining seated in the cab.

4.1.21 FIRE EXTINGUISHER: The forklifts shall be provided with at minimum, a 2.5-pound B and C class fire extinguisher, installed.

4.1.22 HYDRAULIC PRESSURE SCALE: The forklifts shall be equipped with a hydraulic pressure scale allowing drivers to be informed of the amount of weight that they are attempting to lift. This scale should have no more than a 7% error value.

4.1.23 OPERATOR AND SERVICE MANUALS: The forklifts shall be provided with a copy of the operator’s manual, and service manual. If the information is combined to one (owner’s) manual, the combined manual shall suffice.

4.1.24 HYDRAULIC SYSTEM/ OIL COOLER: The forklifts lifting system shall be hydraulic actuated, with a tank(s), motor(s), pumps, lines, fittings, filters, etc. A hydraulic cooler shall be provided to moderate temperatures for this system, so the hydraulic fluid doesn’t wear/breakdown prematurely. The hydraulic system shall include filters, pressure and temperature sensors and warning indicators to the operator should sub-optimal operating conditions arise.

4.1.24.1 The hydraulic system shall have on-demand functionality which produces oil flow only when needed for a hydraulic operation.

4.1.25 BATTERY DISCHARGE: The forklifts shall be equipped with a battery discharge indicator with interrupt. The interrupt stops the lifting action but still allows the operator to drive and steer back to the battery charger.

4.1.26 HOUR METER: The forklift shall be equipped with an hour meter capable of showing the total hours the forklift has been “on” in its life span.

4.1.27 STABILITY: The forklifts shall include a continuous stability system which shall reduce the leans of the lifts during turning operations. It shall also assist with the steering and handling across multiple terrains.

4.1.28 OPERATOR PRESENCE DETECTION: The forklifts shall have means of detecting operator presence. Absence of operator will not allow function of the forklift.

4.1.29 BRAKES: The forklifts shall include large drum-type brakes. The brake assembly shall be enclosed to provide protection against the environment.

4.1.30 SEAT: Air Ride Seat.

4.1.31 CAMERA SYSTEM: A dual camera system that looks both forward and backward for safety.

4.1.32 STEERING WHEEL: The steering wheel will be out fitted with a knob.

5. INFORMATION TECHNOLOGY SYSTEMS AND SUPPORT

5.1 Installation IT Support:

5.1.1 PERSONNEL: RIA-JMTC will not provide the technician credentials to access the workstation. Access to the workstation will be provided by the RIA-JMTC IT Support Staff escort. Removable Media e.g., CD/DVD/USB/SD/External hard drive will be scanned prior to use. Programs and software must be ran from RIA-JMTC approved/provided media or CD/DVD(s). Contractor Devices will not be allowed to connect to the RIA-JMTC network nor will they be allowed to connect to RIA-JMTC equipment other than to scan and transfer media.

5.2 INSPECTION/FINAL ACCEPTANCE:

5.2.1 LICENSING: The software/ hardware license shall not have an internet connection. A license dongle or license file must be provided for offline use.

5.3 Media/ Devices

5.3.1 REMOVABLE MEDIA: Removable media consists of the following: CD, DVD, USB, SD, and External Hard Drives. Removable media shall be scanned prior to use. Programs and software must be ran from RIA-JMTC approved/ provided media or CD/ DVD(s).

5.3.2 CONTRACTOR DEVICES: Contractor Devices will not be allowed to connect to the RIA-JMTC network and they will not be allowed to connect to RIA-JMTC equipment other than to scan and transfer media.

5.3.3 NON-GOVERNMENT OWNED SYSTEMS OR DEVICES: The contractor shall comply with AR 25-1 and AR 25-2. The contractor shall not install or connect non- Government-owned computing systems or devices to Government networks without the COR’s coordination and obtaining the proper authorization from the appropriate Information System Security Manager (ISSM), ensuring that all software has a Government Assess Only Authorization. The non-Government-owned computing systems or devices include, but are not limited to, personal or Contractor-owned thumb drives e.g., memory sticks, flash drives, Universal Serial Bus (USB) drives, jump drives, pen drives, removable or external hard drives, Personal Digital Assistants (PDA), PC Cards/Express Cards, MP3 players, cell phones, digital media, floppy disks, compact disc (CD)/digital video disk (DVD) burners, optical recordings, photo flash cards, laptops, or any devices that can store data.

5.4 INFORMATION ASSURANCE AND ACCREDITATION:

5.4.1 Non-Government-Owned computing systems or devices: The Contractor shall comply with AR 25-1 and AR 25-2. The Contractor shall not install or connect non-Government-owned computing systems or devices to Government networks without a government representative coordinating and obtaining proper authorization from the appropriate Information System Security Manager (ISSM), ensuring that all software has a Government Assess Only Authorization. The non-Government-owned computing systems or devices include, but are not limited to, personal or Contractor-owned thumb drives e.g., memory sticks, flash drives, Universal Serial Bus (USB) drives, jump drives, pen drives, removable or external hard drives, Personal Digital Assistants (PDA), PC Cards/Express Cards, MP3 players, cell phones, digital media, floppy disks, compact disc (CD)/digital video disk (DVD) burners, optical recordings, photo flash cards, laptops, or any devices that can store data. COMPONENT SPECIFICATION

5.4.2 System Accreditation and Re-Accreditation: The Contractor shall assist in providing system accreditation documentation such as required artifacts and shall answer technical questions required for registration for accreditation. All documents shall be IAW Chapter 5, and Appendices D and E, AR 25-2, Information Systems Security (dated 3 August 2007) and DOD Instruction 8510.01, Risk Management Framework (RMF) Program or future DOD regulation that supersedes these regulations. The Contractor shall assist in performing yearly reviews of the accreditation, or whenever changes/additions are made to the system. The Contractor will assist in preparing risk assessments, as required.

6. APPROVAL/SHIPPING

6.1 Shipping

6.1.1 RESPONSIBILITY: The contractor is responsible for delivery of the equipment to the RIA. Adequate preserving of equipment surfaces, packing, marking, and skidding of materials for shipment shall be the responsibility of the contractor. If special lifting devices, such as hooks or eyes, are required for ease of handling, they shall be supplied with the equipment. Any special devices shall be returned to the contractor upon request only if they will not be required for future movement of the equipment, and at the contractor’s expense.

6.1.2 SHIPPING SCHEDULE: Be aware, the RIA will only off-load equipment arriving between 6:00 am and 12:00 am (noon), local time on Mondays through Thursdays except holidays. For information concerning holidays, the contractor should consult the contracting officer. There is no place to stage transporting vehicles awaiting the arrival of contractors. All equipment shall be delivered at the same time, meaning the same day (multiple trucks are acceptable) unless pre-authorized to deliver on multiple days by the RIA-JMTC Contracting Officer Representative (COR).

6.1.3 RECEIVER: All shipments to RIA including installation tools and/or replacement parts, as well as the original shipment of the equipment, shall be marked “ATTN: Mr. Robert Mcclure or Mr. Dave Holgorsen TARA-LGC”. Items not correctly marked are subject to being returned at the vendor’s expense.

6.1.4 ARRIVAL INSPECTION: Upon receipt of equipment at RIA, a preliminary inspection shall be performed to determine condition and/or count. This inspection shall be performed by RIA personnel.

6.2 Installation

6.2.1 OFF-LOADING/PLACEMENT OPTION: At the request of the contractor, RIA will perform the off-loading and placement of the equipment.

6.2.1.1 Any special requirements or precautions to be observed shall be the responsibility of the contractor to provide.

6.2.1.2 The contractor or his representative may be present during this process; however, such person will be responsible for being present upon arrival of the equipment at RIA. Off-loading and placement shall not be delayed to allow arrival of the contractor or his representative.

6.2.2 SECURITY: The RIA-JMTC is an Army installation subject to Department of Defense safeguards, various precautions, and plant protection measures. At all times during the execution of this purchase description, the contractor will maintain adequate plant protection devises to minimize espionage, sabotage, and other malicious destruction and damage. The contractor shall comply with all security requirements of the Rock Island Arsenal. Rock Island Arsenal Island-wide Force Protection levels may be adjusted/changed at any time, which may cause possible delays and will directly affect procedures for accessing the Island.

6.2.3 Delivery Hours or Service Hours: Service calls, equipment installation, training, and equipment delivery (where the contractor offloads) will only be allowed from 0600 – 1530, Monday through Thursday, except for Government Holidays. Deliveries of items where the contractor has opted for Government “off-loading option”, must be received before 1200 hours.

These hours are subject to change; however, the Government will notify the contractor of such changes. The contractor will contact the designated COR to obtain an electronic key for their representative (i.e. delivery driver) in order to have access to the facility. Deliveries and service calls outside the normal hours stated above will be coordinated with the COR to address any emergency situations."

6.3 Completion

6.3.1 Final acceptance of the equipment shall occur after the following:

6.3.1.1 Successful completion of performance testing at RIA.

6.3.1.2 Final inspection approval by the government representative or inspector. This is to verify full compliance with this description to include amendments and modifications to the final contract. The government representative shall perform any and all tests he deems necessary to ensure compliance with this description and industry standards to include, but not limited to ease of control, convenience of operation, safe operation, and adequacy of lubrication devices.

6.3.1.3 Complete documentation packages are delivered.

7. SERVICE/WARRANTY

7.1 Warranty/Service Support Requirements

The contractor shall have as a minimum, a verifiable service/repair capability which meets or exceeds the following requirements:

7.1.1 WARRANTY: A 1-year warranty to include parts and labor.

7.1.2 STAFF: Staffed by qualified, English-speaking personnel fully knowledgeable in the service/repair of the equipment offered.

7.1.3 TELEPHONE ACCESS: Telephone access to service/repair personnel shall be available for consultation during RIA normal working hours. RIA normal working hours are 8:00 am CST to 3:00 pm CST, Monday through Friday, except legal federal holidays.

7.1.4 ON-SITE RESPONSE: Physical, on-site response shall be possible within 48-hrs of notification that service/repair of the equipment is necessary.

7.1.5 MAINTENANCE PARTS: Parts necessary for periodic replacement such as belts, hoses, filters, and other parts normally considered as spare parts, by the manufacturer, shall be stocked and available for shipment.