A02 - PWS_Smoke Analyzer and Boilers.pdf

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PERFORMANCE WORK STATEMENT (PWS)

Inspection and maintenance of smoke analyzer systems and inspection of boilers at Ederle Bldg.206, Del Din Bldg.55 and Villaggio Bldg.710, 702 and Bldg.304, Vicenza, Italy.

Part 1

General Information

1. General: This is a non-personal service contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform the recurring inspection and maintenance as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: This contract is necessary to maintain in operational and effective conditions the following items:

a) Inspection and maintenance of smoke analyzer systems At Central Energy Plant (CEP) Ederle and Del Din and exhaust gas Selective Catalytic Reduction (SCR) treatment systems located at CEP Del Din.

b) Annual inspection of boilers located (see technical exhibit D.

c) The Contractor shall provide non-personal services. The contractor shall provide all personnel, labor, vehicles, containers, tools, materials, equipment, transportation, supervision

1.3 Scope:

The Contractor shall provide the service through technicians authorized by systems manufacturer, all coordinated by a project manager. Additionally, the Contractor will be required to perform scheduled maintenance services, as requested by the COR.

Perform regular inspections and maintenance of the smoke analyzer systems and boilers, to maintain these systems in optimal condition, operational efficiency and safety. Regular inspections and maintenance activities shall be scheduled and documented to ensure compliance.

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1.4 Objectives: The contractor shall provide all labor, management, tools, supplies, supervision, and other items to:

a. Camp Ederle Boiler Plant Bldg.206 and Central Energy Plant Bldg.55 Del Din, and maintenance of exhaust Gas SCR treatment systems located at Bldg.55 CEP Del Din, Vicenza, Italy. All work performed under this contract shall be in accordance with (IAW) all applicable and current U.S. and Host Nation laws and regulations including but not limited to Italian commercial practice standards and in strict accordance with Italian Law D.L.152/2006 and the Performance Work Statement (PWS). The contractor shall perform regular scheduled inspection and maintenance services on the smoke analyzer systems

b. Inspection and Maintenance of boilers.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) days after the date of the contract award (DELIVERABLE #0001). The Government (COR and Quality Assurance Specialist, KO) will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) days. If the Government has provided comments, the Contractor shall then have three (3) days to submit a Final QCP. After receipt of the Final QCP, the Contractor will receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the KO (through the COR) no later than 30 (thirty) days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance of proposed changes. At a minimum, the QCP shall include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How the Contractor will monitor work to ensure that performance complies with all deliverables (timelines, deadlines, goals, etc.)

c. How the Contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses.

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d. How the Contractor will monitor and ensure staff qualifications remain current and valid including Department of Defense (DoD) Contractor Personnel Office (DOCPER) processes/approvals throughout contract performance.

e. How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future.

f. How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

1.5.1.1 Optional addendum to the QCP: An Analysis of Quality Control and Timeliness of Submittals (i.e. deliverables) shall be provided to the COR within 30 days upon completion of each option period. (DELIVERABLE # 0002)

1.5.1.2 Quality Issues: The Contractor shall inform the COR of issues or potential issues that might affect the performance within 8 (eight) working hours of identifying those issues. Verbal reports shall be followed by written reports within 2 (two) days (DELIVERABLE # 0003).

1.5.1.3 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.6 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If the submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.6.1 U.S. Holidays: Work shall not be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer Representative. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

Name of Holidays Date

New Year's Day January 1st Martin Luther King Jr.'s Birthday 3rd Monday in January President's Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October

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Veterans' Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.6.2 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer Representative.

Name of Italian Holidays Date

New Year's Day 1 January Epiphany Day 6 January Easter Monday Varies yearly Liberation Day 25 April Labor Day 1 May Republic Day 2 June Assumption Day 15 August Local Holiday 8 September All Saints' Day 1 November Immaculate Conception Day 8 December Christmas Day 25 December Saint Stephen's Day 26 December

1.7 Operating Hours: The Government facility office hours, facility operating hours, and Contractor support hour requirements frequently align; however, there may be instances where they differ. Refer to the details provided below for clarification on each schedule.

1.7.1 Government Facility Office Hours: The Government facility office hours are from 0800 to 1700, Monday through Friday except U.S. holidays identified in paragraph 1.6.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall always follow the Contracting Officer Representative directives on ad-hoc basis.

1.7.2 Government Facility Operating Hours: The Government facility operating hours are from 0800 to 1700, Monday through Friday.

1.7.3 Contractor Support Hours: Reserved

1.8 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan. The plan, as a minimum, shall identify regularly scheduled work (to include location, work to be completed, timeline, etc.) The Contractor’s proposed Work Plan shall be submitted to the KO through the COR for review within ten (10) days after the date of the contract award (DELIVERABLE # 0004). The Government will review and either accept or return their comments to the Contractor within 10 (ten) days. The Contractor shall then have three (3) days

Version – September 2024 Page 5 of 32 to submit a Final Work Plan. Any proposed change to the accepted Final Work Plan is required to be resubmitted to the COR for review and acceptance by the Contracting Officer at a minimum thirty (30) days prior to implementation. The timeline noted above shall apply for review and acceptance of proposed changes.

1.9 Military Work Schedule: Reserved

1.10 Place of Performance: The work to be performed under this contract shall be performed at United States Army Garrison (USAG) Vicenza Caserma Ederle, Caserma Del Din and Villaggio della Pace, Vicenza, Italy.

1.11 Security Requirements: The following information is provided on security related matters.

1.11.1 Security Program: Reserved

1.11.2 Personnel Security Clearance Requirements: Reserved

1.11.3 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors.

Here is a link to the publications: https://media.defense.gov/2015/Aug/26/2001922060/-1/- 1/0/AER604-1.pdf.

1.11.4 United States Citizen: The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the stateside background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each favorable background check within five (5) business days of receipt by the Contractor, identifying such with the appropriate contract number (Deliverable #001). The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each unfavorable background check within twenty-four (24) hours of receipt by the Contractor, identifying with the appropriate contract number (DELIVERABLE #005). When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.11.5 Local Nationals and Third Country Nationals: Forwarding correspondence from the Contractors shall identify the associated contract number. Local nationals and third country nationals agree to the same employee termination provisions as stated for U.S. Citizens (see https://media.defense.gov/2015/Aug/26/2001922060/-1/-1/0/AER604-1.pdf https://media.defense.gov/2015/Aug/26/2001922060/-1/-1/0/AER604-1.pdf

Version – September 2024 Page 6 of 32 paragraph 1.11.4 above, in particular, same requirements to replace the employee (and within timeframe noted) when results of background check are unfavorable).

1.12 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13)

1.12.1 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. Government issued access badges shall not be worn outside designated facilities where visible to the public. The contractor shall develop, maintain and submit an OPSEC plan within thirty (30) business days after contract award.

1.13 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Italy specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

AE Reg 190-16 can be found on the following website:

https://media.defense.gov/2017/Apr/27/2001921546/-1/-1/0/AER190-16.pdf

1.13.1 Installation Pass Log: In addition, the Contractor shall provide the Contracting Officer, via the COR, with an Initial Installation Pass Log within three ( 3) calendars days after contract award. The log must at a minimum contain the following information Name, Last Name and expiration date of installation pass. The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log (DELIVERABLE #0006).

https://media.defense.gov/2017/Apr/27/2001921546/-1/-1/0/AER190-16.pdf

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1.13.2 Installation Pass Collection: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated. The contractor shall return installation access pass to the issuing office within ten (10) days

(DELIVERABLE # 0007).

1.14 Common Access Cards (CAC): Reserved

1.14.1 CAC Log: Reserved

1.15 Key Control: Reserved

1.16 Post Award Conference: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5 and Army Regulation 70-13. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will appraise the Contractor of how the Government has assessed the Contractor's performance and the Contractor shall appraise the Government of problems, if any, being experienced. Appropriate action should be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.16.1 Periodic Progress Meetings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may end outside of regular duty hours. The Contractor shall submit meeting minutes notes to the COR for review within ten (10) days after the day of the meeting, (DELIVERABLE # 0008). The COR will review and either notify the Contractor in writing of acceptance of the meeting minutes or return with their comments to the Contractor within three (3) days. If the Government has provided comments, the Contractor shall have three (3) days to submit a final meeting minute.

1.17 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the KO, two COR’s will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the KO. The designation letters state the responsibilities and limitations of the COR for Vicenza, Del Din and Camp Darby Livorno, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract

Version – September 2024 Page 8 of 32 performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.18 Key Personnel: The following personnel are considered key personnel by the Government: The Contractor shall provide a Contract Manager (CM) who shall be responsible for the performance of the work. The name of this person and an Alternate Contract Manager (ACM), who shall act for the Contractor when the CM/ACM is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the KO via the COR no later than five (5) days after the contract award (DELIVERABLE # 0009). The CM and ACM shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The CM or ACM shall be available between 0800 to 1700 from Monday to Friday. Qualifications for all key personnel are listed below:

a. Contract Manager:

Name:

Phone number:

Email Address:

Qualification (s):

b. Alternate Contract Manager:

Name:

Phone number:

Email Address:

Qualification (s):

1.19 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.19.1 Contractor’s Workspace: RESERVED

1.19.2 Contractor Identification: The Contractor (to include subcontractors) shall provide each of their employees an easily readable identification. The badge shall include the

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Companies with U.S. Government contracts shall require their employees to wear these badges visibly when performing work at Government workplaces unless this would be impractical because of mission or safety considerations. The Contractor shall collect all ID Badges upon completion of the contract or termination of employee. A listing of issued ID cards shall be furnished to the COR prior to the contract performance date and updated as needed to reflect Contractor personnel .

1.20 Contractor Travel: Reserved

1.21 Other Direct Costs (ODCs): Reserved

1.22 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.23 Non-Disclosure Requirements: Reserved

1.23.1 Non-Disclosure Statements: Reserved

1.24 DoD Commercial Use of Imagery Guidelines: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/, the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.25 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

http://www.dimoc.mil/resources/limitations/

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1.26 Phase In /Phase Out Period: Reserved

1.27 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.27.1 Host Nation Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S.

Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)), and applicable Host Nation Safety Laws and Regulations.

The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

a. Before initiation of work at the job site, an Accident Prevention Plan, written by the Contractor for the specific work and hazards of the contract and implementing in detail the pertinent requirements of EM 385-1-1; will be reviewed for acceptance by designated Government personnel. Specific requirements for development of the Accident Prevention Plan are found in 01.A and Appendix A of EM 385-1-1. EM 385-1-1 is available online at www.usace.army.mil.

b. Before beginning each activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work, activity hazard analysis (AHA) shall be prepared by the Contractor performing the work activity (See paragraph 01.a.09 of EM 385-1-1).

c. The Contractor shall require subcontractors to submit their plan of operations showing methods they propose to use in accomplishing major phases of work.

d. The Contractor shall discuss the plans in conferences convened by the Contracting Officer prior to starting work on each major phase of operation. Plans shall include all pertinent information such as layout of haul roads, access roads, storage areas, electrical distribution lines, methods of providing minimum exposure to overhead loads, and methods of access to work areas. The plan for accomplishing the initial work phase shall be submitted within 15 calendar days after the award of the contract. Plans for subsequent major phases of work shall be submitted no later than 15 calendar days prior to initiation of work on each major phase.

e. In all areas where construction, demolition, alteration, building, or similar related activities take place, the Contractor shall have the following minimum personal protective clothing and equipment requirements in place for any person working on or visiting the site:

i. short sleeve shirt.

ii. Long trousers.

iii. Steel-toed safety boots.

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iv. Hard hat.

1.27.2 Accident Prevention: In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal, State and Local requirements governing safety and health protection on construction sites and any other applicable occupational safety codes. The Contractor shall coordinate all work at the site, including development of plans and providing advance notices.

1.27.3 Safety Notifications: The Contractor shall complete and provide safety notifications required by host nation authorities and shall provide documented proof to the Contracting Officer via the COR, no later than two (2) hours that such notifications were made.

(DELIVERABLE #0010)

1.27.4 Italian Safety Law Decreto Legislativo (DLGS) 528/99: This project falls under the provisions of Italian Safety Law DLGS 528/99. The Contractor shall comply with all requirements enforced by this Safety Law, and in particular, but not limited to, before any work can start, and no later than ten (10) days from Notice of Award, Contractor shall provide the documentation listed in: art. 8 a) and b) and the "Operational Safety Plan" (Piano Operativo di Sicurezza) set forth in art. 2 f-ter) of DLGS 528/99

1.28 Environmental Compliance Plan and Program: Reserved

1.28-1 Hazardous Material / Substances: Reserved

1.28-2 Contract Completion: Reserved

1.28-2 Contract Clean-up: Reserved

1.29 Required Training: The following provides information on training requirements.

1.29.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas will complete AT Level I awareness training within thirty (30) calendar days (DELIVERABLE# 0011) after the contract start-date of incorporation of this into the contract, whichever is applicable. The contractor will submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within ten (10) calendar days after training is completed by all employees and subcontractor personnel. AT Level I awareness training is available online at https://jkodirect.jten.mil/pdf/atl1/launch.html. Contractor personnel shall complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies. If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR after completion of the training.

https://usg01.safelinks.protection.office365.us/?url=https%3A%2F%2Fjkodirect.jten.mil%2Fpdf%2Fatl1%2Flaunch.html&data=05%7C02%7Cmonica.b.brazzale.ln%40army.mil%7Cbd305e5f02e042f4719208dd91647768%7Cfae6d70f954b481192b60530d6f84c43%7C0%7C0%7C638826582880121514%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=bhiivs1T9O%2FTuZPc7N1TR6w1P4hx%2F2QwQ7mzYgi8GSY%3D&reserved=0

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1.29.2 OPSEC Training: According to AR 530-1, all Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) calendar days after they report for duty (DELIVERABLE# 0012). Verification of the training shall be provided to the COR within ten (10) calendar days after completion of the training (DELIVERABLE # 0013).

OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. All Contractor employees must complete annual OPSEC awareness training.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training.

Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within ten (10) calendar days after completion of the training. The contractor will develop an OPSEC standing operating procedure (SOP)/plan within 90 calendar days after the contract is awarded, to be reviewed and approved by the responsible Government OPSEC officer, according to AR 530-1. This SOP/plan will include the Government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor will identify an individual who will be an OPSEC coordinator. The contractor will ensure this individual becomes OPSEC Level II certified according to AR 530-1.

1.29.3 Suspicious Activity Reporting Program Training: The contractor and all associated subcontractors will brief all employees on the local suspicious activity reporting program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within thirty (30) calendar days after the contract is awarded DELIVERABLE# 0014) and within ten

(10) calendar days after new employees commence contract performance, with the results reported to the COR within ten (10) calendar days after the contract is awarded.

Training slides can be found on the Defense Visual Information Distribution Service website:

https://www.dvidshub.net/video/583923/iwatch-2018.

1.29.4 Information Assurance (IA) Training:

1.29.4.1 Cyber Awareness Training: Reserved

1.29.4.2 Information Technology (IT)/IA: Reserved

1.29.4.3 Army Training Certification Tracking System (ATCTS): Reserved

1.29.4.4 Network Access Training: Reserved

1.29.5 Personally Identifiable Information (PII): Reserved

1.29.6 Threat Awareness and Reporting Program (TARP): Reserved

1.30 Notice to Proceed: Reserved

http://www.cdse.edu/catalog/elearning/GS130.html https://www.dvidshub.net/video/583923/iwatch-2018

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1.31 Electromagnetic Compatibility Directive: Reserved

1.32 Government Property and Services: Reserved

1.33 Conventional Forces Europe (CFE) Treaty Verification Inspection: Reserved

1.34 Subcontracting: The Contractor is allowed to subcontract services equivalent no more than twenty percent (20 %) of the total amount of the services to be performed under the contract.

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PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer (KO) – means a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. Department of Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing support personnel to assist the COR, “These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the KO as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired property – means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished property – means property furnished to the contractor the Government and subsequently furnished to the Contractor for performance of a contract.

Government-furnished property includes, but is not limited to, spares and property furnished https://www.acquisition.gov/dfars/part-202-definitions-words-and-terms#DFARS_202.101

Version – September 2024 Page 15 of 32 for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government property – means all property owned or leased by the Government.

Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Industrial Property Management Specialist (Property Administrator) – means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are like Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on

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“what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are like Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters a contract with a prime Contractor. The Government does not have a contract with the subcontractor.

Workday – The number of hours per day the Contractor provides services in accordance with the contract.

Work Week – Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, the following provides a list of acronyms used throughout this PWS or commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AQL Acceptable Quality Level AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf CS/KS Contracting Specialist DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DISS Defense Information Security System DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996

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IA Information Awareness IACS Installation Access Control System IACO Installation Access Control Office ID Identification IGE Independent Government Estimate IT Information Technology JTR Joint Travel Regulation KO/CO Contracting Officer MP ICAM Mission Partner Identity and Access Management OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PDF Portable Document Format PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SETAF-AF Southern European Task Force, Africa SIGE Safety and Health Protection Plan STD Standard TE Technical Exhibit USAREUR-AR U.S. Army Europe - Africa UOM Unit of Measure

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PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services:

3.1 Services: The Government will provide fire protection. The Government will provide detail documentation concerning the safety norms foreseen on the installation site and relevant to the activities outlined in this contract.

The Safety Point of Contact SPOC) will provided after contract award.

3.2 Facilities: Reserved

3.3 Utilities: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves, light switches, etc. after using the required amount to accomplish tasks requiring the use of the utilities.

3.4 Equipment: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

3.5 Special Tooling and Test Equipment: Reserved

3.6 Materials: Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services.

4.2 Secret Facility Clearance: Reserved

4.3 Materials: Reserved

4.4 Equipment: The Contractor shall provide all necessary vehicles and equipment to perform the work described in this PWS. All Contractor provided vehicles, and equipment shall have the company name prominently displayed on both sides of the vehicle or equipment and

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PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide services for inspection and maintenance of smoke analyzers and Selective Catalytic Reduction (SCR); Cleaning and maintenance of boilers. The contractor shall be ISO 9001-2015 and ISO 14001 certified. The shall submit a copy of both certificates within thirty (30) business days after contract award.

5.2. Scheduled Services: Caserma Ederle has four (4) bi-fuel (natural gas and fuel oil) steam boilers (see technical exhibit D); Caserma Del Din has three (3) bi-fuel (natural gas and fuel oil) hot water boilers, and three (3) co-generators (bi-fuel) (see technical exhibit D). as per Italian Law “D.L.152/2006”. It is mandatory to perform periodic inspections and maintenance (including calibration) of the smoke analyzer systems.

The cogenerators’ exhaust fumes are also treated by an SCR treatment system to reduce the NOx (nitrogen oxide) content.

5.2.1 Inspection and maintenance of smoke analyzers and selective catalytic reduction (SCR) (DELIVERABLE #0015)

5.2.1.1 EDERLE smoke analyzers: The Contractor shall perform periodic inspection and maintenance (including calibration) of the smoke analyzers systems located on the list of Boilers in technical exhibit D. One scheduled service every two months, for a total of six services per year.

5.2.1.2 DEL DIN smoke analyzers: The Contractor shall perform periodic inspection and maintenance (including calibration) of the smoke analyzers systems located on the list of Boilers in technical exhibit D. One scheduled service every two months, for a total of six services per year.

5.2.1.3 DEL DIN SCR Exhaust fumes: The Contractor shall perform maintenance of SCR exhaust fumes of co-generators installed at Bldg.55 and verify the exhaust gas emission of the co-generators with a dedicated instrument. One scheduled service per year.

5.2.2 “Cleaning and maintenance of boilers (DELIVERBLE# 0016)

5.2.2.1 EDERLE Annual cleaning and inspection of boilers: Annual performance of the cleaning, inspection and the hydraulic pressure test for four (4) boilers located at Building 206 Ederle.

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5.2.2.2 DEL DIN Annual cleaning and inspection of boilers: Annual performance of the cleaning, inspection and hydraulic pressure test at max rate of three (3) boilers and three heat recovery boilers (3) located at Bldg.55 Del Din.

5.2.2.3 VILLAGGIO Annual cleaning and inspection of boilers: Annual performance of the cleaning, inspection and hydraulic pressure test at max rate of four (4) boilers located at Bldg.710 Villaggio, of two (2) boilers located at Bldg.702 Villaggio and of one

(1) boiler located at Bldg.304 Villaggio.

5.3 Facilities Engineering Services: Reserved

5.4 Employee Qualifications: see paragraph 1.18.1

5.5 Service Contract Reporting (SCR): Reserved

5.5.1 Service Contract Reporting (SCR): Reserved

5.5.2 Steps for Submitting a Service Contract Report (SCR): Reserved

5.5.3 Steps for Editing a Submitted Report: Reserved

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PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1 Department of Defense Contract Security Classification Specification (DD Form 254)

6.2 Department of Defense Security Agreement (DD Form 441)

6.3 NISPOM Rule" (32 CFR Part 117)

6.4 Installation Access Control (AE Reg 190-16)

6.5 The Army Physical Security Program (AR 190-13)

6.6 U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)

6.7 DoDM 8140.03

6.8 DoD Directive 8140.

6.9 Information Assurance (AR 25-2)

6.10 Directive 2014/30/EU

6.11 Policies and Procedures for Property Accountability (AR 735-5)

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PART 7

TECHNICAL EXHIBIT LISTING

7. Technical Exhibits

7.1 Technical Exhibit A: Performance Requirements Summary

7.2Technical Exhibit B: Deliverables Schedule

7.3 Technical Exhibit C: Annex 01 through 02

7.4 Technical Exhibit D: List of boilers

7.5 Technical Exhibit E: Pictures of equipment

7.6 Attachment 1: Language Fluency Clarification

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TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD/ACCEPTABLE

QUALITY LEVELS (AQLs) PRS#1 Para 1.5.1 Quality Control.

Maintain quality control program

Zero deviation from standard

PRS#2 Para 1.27.1; 1.27.4 Conformance with safety requirements

Strict conformance with Italian Safety Laws and regulations

PRS#3 Para 5.2.1 Maintenance and inspection of smoke analyzers

Performance to contract standards and commercial practices

Zero deviation from standard

PRS#4 Para 5.2.2 Maintenance of boilers

Performance to contract standards and commercial practices

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TECHNICAL EXHIBIT B

Deliverable schedule

DELIVERABLE 0001 - Quality Control Plan (QCP)

In accordance with paragraph 1.5.1 within ten (10) calendar days after contract award.

DELIVERABLE 0002 – Optional addendum to the Quality Control Plan (QCP)

In accordance with paragraph 1.5.1.1 within thirty (30) days upon completion of each option period.

DELIVERABLE 0003 – Quality issues

In accordance with paragraph 1.5.1.2 within 8 (eight) working hours of identifying those issues

DELIVERABLE 0004 –

Contractor Work Plan

In accordance with paragraph 1.8 within ten (10) prior to the scheduled performance.

DELIVERABLE 0005 –

Installation Pass Log

In accordance with paragraph 1.13.1

Within three (3) calendar days after the contract award.

DELIVERABLE 0006 –

Installation Pass Collection

In accordance with paragraph 1.13.2

The contractor shall return installation access pass to the issuing office within ten (10) days

DELIVERABLE 0007-Periodic Progress meetings

In accordance with paragraph 1.16.1 within ten (10) days after the day of the meeting

DELIVERABLE 0008 – Key Personnel

In accordance with paragraph 1.18

No later than five (5) days after the contract award.

DELIVERABLE 0009 -

Contractor’s workspace

In accordance with paragraph 1.19.1

No later than ten (10) calendar days after the contract award.

DELIVERABLE 0010 – Safety…