A02_PWS Rend Lake Timber Marking and Valuation Final Updated Mar 21.pdf

PERFORMANCE WORK STATEMENT

FOR

TIMBER MARKING AND VALUATION SERVICES

AT

REND LAKE

Table of Contents

1. General Information pg 3

1.1 Mission pg 3

1.2 Background pg 3

1.3 Location pg 3

1.4 Contracting Officer pg 3

1.5 Work Schedule pg 3

2. Description of Services pg 4

2.1 Desired Basal Area pg 4

2.2 Marking Requirements pg 5

2.3 Timber Valuation pg 5

3. Service Delivery Summary pg 5

3.1 Quality Assurance pg 5

3.2 Performance Assessment pg 6

4. Government-Furnished Property, Material, Equipment, and Service pg 6

4.1 Keys pg 6

4.2 Maps pg 6

5. Contractor-Furnished Equipment, Personnel, and Materials pg 6

5.1 General pg 6

5.2 Vehicle pg 6

5.3 Timber Marking Supplies pg 7

5.4 Personnel Requirements pg 7

5.5 Inspection pg 7

6. Additional Requirements pg 7

6.1 Access pg 7

6.2 Payment pg 7

6.3 Unusual Conditions pg 7

6.4 Environmental Protection pg 7

6.5 Responsibilities pg 8

6.6 Protection of Historical Properties pg 9

6.7 Safety Requirements and Reports pg 9

6.8 Security Requirements pg 10

6.9 Omissions pg 11

7. Appendices pg 11

TIMBER MARKING AND VALUATION

REND LAKE PROJECT

1. General Information.

1.1 Mission. Rend Lake is a U.S. Army Corps of Engineers (USACE) Civil Works Water Resource Project developed for the purposes of Flood Risk Management, Recreation, Fish and Wildlife Conservation, Water Supply, and Area Redevelopment. This 40,000-acre public land and water resource hosts over one million visitors annually. Visitors come to the Rend Lake Project to engage in outdoor recreation opportunities such as camping, fishing, pleasure boating, swimming, hiking, and hunting.

1.2 Background. The USACE at Rend Lake manages 6,200 forested acres. Bottomland hardwood forests consist primarily of pin oak, green ash, sweetgum and red maple.

Upland hardwood forests consist primarily of black oak, red oak, shingle oak, post oak, and black walnut. Timber marking and valuation will focus on selective harvest or thinning to promote the greatest benefit to overall forest health and wildlife.

1.3 Location. Rend Lake is located in Central Southern Illinois, approximately 4 miles north-west of Benton, Illinois, and 20 miles south of Mount Vernon, Illinois. The primary transportation service corridors are Interstate 57 and Illinois state highway

154. Communities that surround the lake include Benton, Sesser, Whittington, Ina, and Waltonville. Rend Lake experiences four distinct seasons and receives an average of 43 inches of precipitation annually, with an average high temperature of 90 degrees in the month of July, and an average low of 21 degrees in the month of January.

1.4 Contracting Officer. The term "Contracting Officer" (KO) means the person executing this contract on behalf of the Government, and any other officer or civilian employee who is properly designated Contracting Officer; and the term includes, except as otherwise provided in this Contract, the authorized Representative of a Contracting Officer (COR) acting within the limits of their authority. The Contracting Officer will appoint a primary and alternate representative for management of the day-to-day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the Contractor after contract award.

1.5 Work Schedule. The Contractor will be ready and able to commence work no later than ten (10) days after contract award. The Contractor will, act with due diligence to proceed, perform, and complete the work required herein in a timely manner without delay. The Contractor will notify the Contracting Officer a minimum of twenty-four (24) hours in advance of the commencement of any work and within forty-eight (48) hours of the completion of any phase or area, and of all work required herein. Notification is necessary for establishing contract limits, inspection, providing access and/or coordination of Government furnished equipment or materials. The performance period for this contract will be 90 days from the award of the contract. At least 50% of the work will be completed within 45 days of award. Contract will be completed within 90 days of award. Any variation from this schedule will be approved by the COR.

2. Description of Services. The contractor will mark the timber stands for selective cut thinning utilizing a fixed circular plot method with a basal area factor of 6-8. The contractor will mark trees to be cut for timber sale within the units with orange paint. The contractor will provide a valuation of the trees marked for cutting. The contractor will mark trees to be thinned with blue paint. Desired basal area will be achieved with a combination of cut tree marking and thinning tree marking to achieve the greatest benefit to timber stand health and wildlife value.

2.1 Desired Basal Area. The Vegetation Management Area 1, stand 2 is 197.5 acres.

The current basal area is 96. A combination of cut tree and thinning trees will achieve a desired basal area of 67 with a target of 149 trees per acre.

The Vegetation Management Area 4, stand 1 is 19 acres. The current basal area is

70. A combination of cut tree and thinning trees will achieve a desired basal area of 62 with a target of 188 trees per acre.

The Vegetation Management Area 4, stand 2 is 27.2 acres. The current basal area is 66.3. A combination of cut tree and thinning trees will achieve a desired basal area of 56 with a target of 290 trees per acre.

The Vegetation Management Area 4, stand 3 is 76 acres. The current basal area is

79.3. A combination of cut tree and thinning trees will achieve a desired basal area of 64.3 with a target of 123 trees per acre.

The Vegetation Management Area 7, stand 2 is 151.6 acres. The current basal area is 119. A combination of cut tree and thinning trees will achieve a desired basal area of 55 with a target of 260 trees per acre.

The Vegetation Management Area 11, stand 1 is 25.5 acres. The current basal area is 83. A combination of cut tree and thinning trees will achieve a desired basal area of 66 with a target of 130 trees per acre.

The Vegetation Management Area 11, stand 2 is 58 acres. The current basal area is

123. A combination of cut tree and thinning trees will achieve a desired basal area of 66 with a target of 135 trees per acre.

2.2 Marking Requirements. Trees marked for harvest will have orange paint sprayed in a four (4) inch wide or larger band around the bole of the trees to be harvested at or above eye level, and stump marks, two on sawtimber and one on pulp, will be at ground level, at the lowest point to the ground possible at the base of the tree. Often there will be a buildup of pine straw or other material which will need to be kicked out of the way to get to ground level. Stump marks are to be placed inside fluted portions of the stem, spots at least three inches in diameter is required. Trees marked for thinning will have blue paint sprayed in a four (4) inch wide or larger band around the bole of the trees to be left at or above eye level, and a (3) in diameter single stump mark on the base of the tree. The stump mark will be at ground level, at the lowest point to the ground possible at the base of the tree. Often there will be a buildup of pine straw or other material which will need to be kicked out of the way to get to ground level.

2.3 Timber Valuation. Timber valuation will include the quantity, quality, and basis for valuation information for the valuation of the cut tree marked timber for each timber stand. The valuation will include a list of the type of species, number of trees, volume, estimated logs per tree, and percent volume. A brief description of major species and their respective product class, any special considerations that would affect value such as metal contamination, etc., and a discussion of logging and hauling conditions will be a part of the valuation. A discussion of all factors affecting value of the product will also be included in the valuation. Market conditions, which will include current demand for product, comparable buyer's prices, and any hardwood market reports from U.S. or state sources or similar previous sales will be described to show how and why adjustments were made and the reasoning behind the final value estimation. Any national or state timber prices reports referenced in the appraisal should be copied and made a part thereof. Maps showing trees marked within the stand will be provided after each stand is marked and valued within five (5) working days of completion of the individual timber stand.

3. Service Delivery Summary (SDS). The contract service requirements are summarized in performance objectives that relate directly to requirements. The performance threshold briefly describes the minimally acceptable levels of service required for each objective. The SDS provides information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Performance objective thresholds are detailed in Appendix B.

3.1 Quality Assurance. The Government will inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The Contracting Officer (KO) or Contracting Officer’s Representative (COR) will inspect by validating actual work performance, physically checking an attribute of the completed task, or otherwise inspecting the task or its result to determine whether performance meets the standards contained in this PWS. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the

Contracting Officer a DD Form 2772, Contract Discrepancy Report (CDR), for issuance to the Contractor. The Contractor will respond to the CDR in accordance with instructions provided and return it to the Contracting Officer within 5 calendar days of receipt.

3.2 Performance Assessment. Contract performance will be assessed through periodic inspection by the COR of all processes outlined in the SDS. Any unsatisfactory inspection (defect) result will be recorded, and the contractor will take action to correct the deficiency after notification by the KO or COR. Failing to meet the performance threshold as outlined in the SDS for any of these performance objectives will result in a warning or letter of concern from the KO. Failing to meet the performance threshold as outlined in the SDS of these performance objectives during a contract period will constitute an immediate progress meeting with the Project Development Team.

4. Government-Furnished Property, Material, Equipment, and Service

4.1 Keys. The Contractor will be issued keys to access vegetation management area gates. The Contractor will be responsible to ensure the security of the keys.

Government issued keys will not be duplicated. At the Government’s discretion, the Contractor may be held responsible for the cost of re-keying the affected locks and purchase of replacement keys if the issued keys are lost.

4.2 Maps. The Government will provide all maps necessary for the performance of this contract.

5. Contractor-Furnished Equipment, Personnel, and Materials

5.1 General. Unless otherwise stated, the Contractor will furnish and maintain all sufficient equipment, materials and supplies required to satisfactorily perform the requirements of this contract.

5.2 Vehicle. The Contractor will provide a properly licensed, insured, operational vehicle or approved mode of transportation to perform timber marking and valuation operations. All fuel and maintenance requirements will remain the responsibility of the Contractor.

5.3 Timber Marking Supplies. The Contractor is required to provide all supplies/materials to meet the requirements of the contract. The Contractor will furnish his own Personal Protective Equipment (PPE) such as gloves, eye protection, and ear protection. Cost of supplies and materials should be taken into consideration when calculating quotes.

5.4 Personnel Requirements. The Contractor will provide all personnel required to perform this work. All personnel will be mentally and physically capable of performing all duties and fulfilling all requirements of this contract.

5.5 Inspection. The Government reserves the right to inspect all equipment, materials, and supplies prior to commencement of work on this contract and during this contract. The Contractor will inspect all equipment and materials to be made available prior to commencement of any work. Contractor-furnished equipment will be inspected daily by the Contractor and maintained in a safe and good working condition. Any equipment or materials found to be unsafe or not in conformity with the contract specifications will not be used.

6. Additional Requirements

6.1 Access. The Contractor will be responsible for access to, into, and through all locations. Access to locations may or may not be through locked barricades and gates. The Contractor will use approved routes as designated by the Contracting Officer or Contracting Officer Representative. The Contractor will be required to operate in wet ground conditions and during inclement weather.

6.2 Payment. Payments will be made in accordance with the price schedule, or as otherwise specified herein. Separate payment will not be made for costs for transportation, making copies of forms, or transporting required submittals to the Project Office. All costs associated with transportation, Contractor-provided supplies, and surveillance must be included as part of the Contractor’s unit price.

The Contractor will submit an invoice to the Project Office for the work completed during the billing period. Payment will be made in accordance with FAR 52.212-4 and the Prompt Payment Act. Each invoice will be mailed or e-mailed to the COR, given to the Contracting Officer or COR, or hand delivered to the Project Office and will contain the following information:

• Contractor’s name and address as it appears in Block 17a of Standard Form

• Contractor's Tax Identification Number

• Contract number

• Item Number

• Description of Services

• Unit Price

• Extended Total

6.3 Unusual Conditions. The Contractor will inform the Government of any unusual conditions observed such as dumping, vandalism, and/or suspicious behavior, etc.

6.4 Environmental Protection

6.4.1 Protection of the Environment. Park Attendants must take actions for the prevention of environmental pollution during and as the result of operations under this contract. For the purpose of this specification, environmental pollution is defined as the presence of chemicals physical or biological elements, or other agents, which adversely affect human health or welfare;

unfavorably alter ecological balances; affect other species or degrade the utility of the environment for aesthetic and recreational purposes. The control of environmental pollution requires consideration of air, water and land; and involves noise, solid waste, management of radiant energy and radioactive materials, as well as other pollutants. The Contractor will comply with Federal, State, and local laws, regulations, and standards regarding environmental protection. All environmental protection matters will be coordinated with the Contracting Officer or his authorized representative.

6.4.2 Protection of Land Resources. The work areas on which the work is to be performed under this contract and the land resources adjacent thereto will be preserved in their present condition. Damage caused as a result of the Contractor's operations will be repaired by the Contractor at no additional cost to the Government.

6.4.3 Protection of Water Resources. Lakes, ditches, river, canals, waterways or reservoirs will not be polluted with waste materials, fuels, oils, bitumen, calcium chloride, insecticides, pesticides, or other similar materials harmful to fish, shellfish, or wildlife or materials.

6.4.4 Use of Bio-Based and Recovered Products. The United States Department of Agriculture (USDA) designates certain biobased products for federal procurement and specifies minimum biobased content levels for those products. Any designated product that is being offered or supplied under this contract will meet USDA BioPreferred’s minimum biobased content level.

Visit the BioPreferred web site for the complete list of designated products and the associated minimum biobased content level requirements.

The Contractor will utilize products and material made from bio-based & recovered materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials will be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer’s Representative (COR).

6.5 Responsibilities. The Contractor will be responsible for all damages to persons or property that occur as a result of their fault or negligence; will take proper safety and health precautions to protect the work, the workers, the public and all materials delivered, and work performed until completion and acceptance of the contract. The Contractor may be inspected by the Contracting Officer's Representative, or by other Federal, State, and local officials without notice. Access for inspection will be granted by the Contractor upon request.

6.6 Protection of Historical Properties. The Contractor will take necessary precautions to protect and preserve all historical properties within the work areas.

The Contractor will be notified of any known historical sites prior to commencing work in any area and will not disrupt or in any way impact preservation of these sites. Should the Contractor discover any item of apparent historical value outside a known historical site, the Contractor will leave the area undisturbed and immediately notify the Contracting Officer or his authorized representative.

6.7 Safety Requirements and Reports. This contract requires the Contractor to comply with EM 385-1-1 (e.g., contracts that include the Accident Prevention clause at FAR 52.236-13 and/or other safety provisions). EM 385-1-1 and its changes are available at www.usace.army.mil (at the HQ homepage, select Missions and Safety and Occupational Health). The Contractor will be responsible for complying with the current edition and all changes posted on the web as of the effective date of this solicitation. The Government may inspect all equipment and materials. Any equipment or material found not in conformity with the requirements of this contract will be removed from Government property immediately.

6.7.1 Emergency Medical Treatment. Contractor will arrange for their own emergency medical treatment. Government has no responsibility to provide emergency medical treatment.

6.7.2 Reports

6.7.2.1 Accident Reports. For recordable injuries and illnesses, and property damage accidents resulting in at least $2,000 in damages, the Prime Contractor will conduct an accident investigation to establish the root cause(s) of the accident, complete USACE Accident Report Form 3394 and provide the report to the COR with two (2) calendar days of the accident.

The COR will provide copies of any required special forms.

6.7.2.2 Accident Notification. The Contractor will notify the COR as soon as practicable, but not later than four (4) hours, after any accident meeting the definition of Recordable Injuries or Illnesses or High Visibility Accidents, or property damage equal to or greater than $2,000. Contractors will preserve the conditions and evidence on the accident site until the Government investigation team arrives on-site and Government investigation is conducted. Accident Notification will include:

• Contractor Name

• Contract Title

• Type of Contract

• Name of activity, installation or location where accident occurred

• Date and time of accident

• Names of personnel injured

• Extent of property damage, if any

• Extent of injury, if known http://www.usace.army.mil/

• Brief description of accident to include type of equipment and Personnel Protective Equipment (PPE) used

6.8 Security Requirements. The contractor and, as applicable, subcontractor will not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the Project, nor will the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant. A Government escort is required when contractor or subcontractor personnel are working within controlled or restricted areas. Contractors will ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. The contractor will not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause will excuse the contractor from proceeding with the contract as required.

6.8.1 General Security Requirements and Guidance. The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters will be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel will complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor will provide written documentation (e.g., email or memorandum) to the Government representative. The documentation will include the names of contract personnel trained and which training they completed; the Contractor will maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative.

Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel will comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor will ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

6.8.2 Physical Security and Access Control Requirements. All contract personnel requiring physical access to a federal installation or facility will comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US will be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center- Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel will comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities will coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property will comply with key and lock control procedures of the RA.

6.8.3 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). All contract personnel will receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

6.9 Omissions. This performance work statement may duplicate or not cover all specified activities, steps and/or procedures required to accomplish the work required. In case of omission, the normal industry standards, practices, specifications and/or guides will prevail. In no instance will an omission be a reason to perform inferior work, produce a less than acceptable product or service, or refuse to perform an intended activity.

7. Appendices

Appendix A – Vegetation Management Area Maps

Appendix B – Performance Objective Thresholds