A02 JA Part 12_JBMHH LMR-EV_final_signed_Redacted.pdf

Document Type: Justification Review Document for Sole Source Acquisition

This is a FAR Part 12 sole source justification and approval document (Control No. 2026-5) for the acquisition of Land Mobile Radio and Emergency Vehicle Equipment (LMR-EV) maintenance and repair services for Joint Base Myer Henderson Hall (JBM-HH) Directorate of Emergency Services. The contracting activity is the U.S. Army Mission and Installation Contracting Command (MICC) at Fort Belvoir, Virginia. The requirement involves maintenance, repair, and installation services for radio and equipment components in emergency service vehicles that are replaced every five to six years. The contract is structured as a Firm-Fixed-Price (FFP) award with a base period from March 28, 2026 to March 27, 2027, followed by four one-year options and an additional FAR 52.217-8 period through September 27, 2031. Government projects funding for March 2026 will be utilized. The justification establishes that only one manufacturer produces the equipment, with a single Authorized Service Dealer (ASD) certified to provide installation, warranty service, and post-warranty repairs within the National Capital Region. A sources sought notice was posted to SAM.Gov on December 22, 2025 for 15 days, resulting in only one responsible source expressing interest. Market research confirmed no alternative authorized dealers exist in the region, as the equipment falls under proprietary intellectual property protections limiting availability to the manufacturer and its authorized representatives. Fair and reasonable pricing has been determined using the Independent Government Estimate (IGE) and historical documentation. The justification has been reviewed and approved by the Chief of Police, with supporting certifications from the Supervisory Police Officer and Contracting Officer.