A02 IDEC Intrepreters Statement of Work.pdf

STATEMENT OF WORK

40th International Drug Enforcement Conference (IDEC)

Interpreter Personnel

SCOPE

On August 18-20, 2026, the Drug Enforcement Administration will hold its annual International

Drug Enforcement Conference (IDEC) in Buenos Aires, Argentina. This a DEA-led multilateral conference attended by senior drug law enforcement officials from various countries around the world to collaborate in our global fight to combat and to prevent transnational organized crime and related threats to U.S. national security. In addition to sufficient meeting space, there will be approximately 400 conference attendees that require lodging.

GENERAL INFORMATION

The contractor shall provide the following:

Task 1: Interpretation

• Contractor shall perform written and verbal translation per scope of work required by the Embassy.

• Contractor rate shall cover all costs associated with the translation requirements, including preparation of the translation, materials, overhead and profit. The Government will not pay any additional expenses.

• Contractor shall perform translation services conforming to professional standards.

• The contractor shall: Translate from English to Portuguese vice versa and from English to Spanish vice versa, producing full, idiomatic translations of a broad range of documents of varying complexity including but not limited to technical papers, legal documents, regulations, laws, or government correspondence.

• Properly convey the substance of the words and information to be translated, conducting requisite research and with attention to detail and nuances. The Contractor shall prepare a translation that can be readily understood by the intended target audience. The Contractor shall resolve linguistic problems as they arise and coordinate the work with others as necessary and as directed by the Embassy.

• Display fluent written command for the following languages, Arabic, English, French, Portuguese, Russian, and Spanish (when needed), covering a wide range of terminology and specialized vocabulary in many fields. The translated material may be for the information of the Embassy or for publication and dissemination. Translations shall be of such quality of accuracy, terminology, and style that they require minimal review by the Embassy.

• The Government may require the Contractor to compare the Arabic, English, French, Portuguese, Russian, and Spanish (when needed) versions of texts of treaties, agreements, and other documents for conformity of meaning prior to signature and publication.

CONSECUTIVE TRANSLATION

• The Contractor shall:

• Interpret from and into English, generally in informal situations, but involving in-depth professional exchanges on a wide variety of subjects. The mode of interpretation is usually consecutive, i.e. the interpreter takes notes as a person is speaking and interprets from those notes at regular intervals during the remarks.

• Perform instant analysis to understand correctly the substance of the words and information to be interpreted, including attention to detail and nuances. The Contractor shall adapt to constantly changing circumstances, personalities, and work environments.

• Display fluent spoken and written Arabic, English, French, Portuguese, Russian, and Spanish covering a wide range of terminology in many fields, as well as knowledge of the government, history, and culture of the United States and of the cultural differences between the languages. After personal research and/or topical briefings by the Government, the Contractor should be able to bridge terminology gaps, different measurement systems, and similar disparities.

• Adjust to the demands of diplomatic protocol, protective security requirements, and similar considerations while interpreting with clarity and accuracy. The Contractor shall perform interpreting services with the desired tenor of a public statement or the goals to be reached in a negotiation.

FORMAL SIMULTANEOUS TRANSLATION

• The Contractor shall:

• Interpret from and into English, possibly using the consecutive and the simultaneous technique, in structured or unstructured settings, in private or in public, with high level officials on difficult or sensitive assignments, using a wide range of standard and non-standard terminology, for official or unofficial statements. The Contractor shall perform instant analysis to understand correctly the substance of the words and information to be interpreted, including attention to detail and nuances. The Contractor shall adapt to constantly changing circumstances, personalities, and work environments.

• Display fluent spoken and written Arabic, English, French, Portuguese, Russian, and Spanish covering a wide range of terminology in many fields, as well as thorough knowledge of the government, history, and culture of the United States and of the cultural differences between the languages. The Contractor shall also possess sufficient specialized knowledge to be able to handle, with personal research and/or topical briefings by the Government, any technical subject of high complexity, and be able to bridge terminology gaps, incongruent methodologies, different measurement systems, and similar disparities.

• Perform interpreting with clarity, accuracy, and professional, poised delivery. The Contractor shall perform interpreting services with the desired tenor of a public statement or the goals to be reached in a negotiation.

• Trace, analyze, and define previously unknown concepts and theories, developing equally sophisticated counterparts that have the equivalent meaning and impact in a different cultural environment.

• Adjust to the demands of diplomatic protocol, protective security requirements, and similar considerations. The Contractor may be required to take on a public relation or mediating role as part of interpreting, so as not to jeopardize policies and program objectives and to obtain the desired results.

Task 2: Audio Visual

• IDEC requires 400+ receivers with headphones for our attendees to use during the conference.

▪ The plenary requires enough seating for 600-800 attendees, preferably 100% classroom style, but can be flexible with 30% classroom and 70% theater style.

Breakout Meeting Rooms Agenda Item Set Up Attendees

Room 2 Headsets and device. (English and Spanish.) 85

Room 3 Headsets and device. (English, Arabic, and French.) 85

Room 4 Headsets and device. (English and Spanish.) 50

Room 5 Headsets and device. (English and Spanish.) 50

Room 6 Headsets and device. (English and Spanish.) 50

CONSIDERATIONS

The contractor must be aware and take into consideration the security parameters that accompany a law enforcement conference. The contractor cannot save any of the conversations in the cloud due to security issues.

Security Requirements:

All contractor personnel supporting this procurement are expected to maintain a certain level of trust due to the nature of DEA’s mission. The Government expects the contractor will employ people of integrity and trustworthiness. To ensure this, DEA reserves the right to conduct background screening or a full background investigation of all employees if a need arises. While all services listed above are provided by the contractor, all contracting staff may require to be escorted if the need arises to enter rented spaces. DEA reserves the right to modify the security requirements at any time.

Proposed Performance Period

Most attendees will arrive on Monday, August 17th and depart on Friday August 21st, there will be many members of the conference planning team who will arrive and depart 1-3 days on each end.