A02.08 J&A_Redacted.pdf
PDF 265 KB Posted
- Solicitation number
- W912HZ25N2967
About this file
This document is a Justification and Approval (J&A) for a Sole Source Acquisition for preventative maintenance of Empyrean XRD and Epsilon 4 XRF scientific instruments at the U.S. Army Corps of Engineers Research and Development Center. The maintenance will be performed exclusively by Malvern Panalytical, the original equipment manufacturer, with services including cleaning optics and body, checking alignment, and ensuring overall equipment functionality. The sole source justification is based on the requirement that only Malvern Panalytical's factory-trained engineers can service the equipment without voiding warranties, with a Notice of Intent to Sole Source to be posted on SAM.gov. Previous contracts with Panalytical were also sole-sourced, with historical contract amounts of $28,574.56 and $30,373.64. The procurement will be conducted under FAR Part 13 simplified acquisition procedures, with the total estimated value redacted in the document.
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Justification Review Document for (Sole Source or Brand Name Justification) for Simplified Acquisitions - FAR Part 13
Program/Equipment: Service Visit-Malvern Panalytical Preventative Maintenance for Empyrean XRD and Epsilon 4 XRF
Authority: 41 USC 1901 as implemented in Federal Acquisition Regulation 13.501(a)(1) Sole Source or Brand name acquisitions of commercial supplies or services obtained using simplified procedures as applied in FAR Part 12.
Amount: $
Center/District Reviews
Controlled by: Army Controlled by: USACE - CEERD CUI Category: General Procurement and Acquisition Distribution/Limited Dissemination Control:
FEDCON
POC: Jon-Vincent Holden 601-634-7269
I have reviewed this justification and find it adequate to support other than full and open competition.
Prepared by: ____________________________________ Name: Jon-Vincent Holden
Contract Specialist E-mail: Jon-Vincent.S.Holden@usace.army.mil
Contracting Officer: ____________________________________ Name: David Ammermann
Procuring Contracting Officer E-mail: David.G.Ammermann@usace.army.mil
Technical Representative:
Requirements Representative:
AMMERMANN.DAVID.
GORDON.1088832155
Digitally signed by
AMMERMANN.DAVID.GORDON.1088832155
Date: 2025.06.20 14:36:07 -05'00'
HOLDEN.JON-
VINCENT.SHELT
ON.1572556537
Digitally signed by
HOLDEN.JON-
VINCENT.SHELTON.1572556537
Date: 2025.06.26 08:42:39 -05'00'
Justification and Approval for (Sole Source or Brand Name Justification) for Simplified Acquisitions – FAR Part 13
1. Contracting Activity: The United States Army Corps of Engineers (USACE) Engineer Research and Development Center (ERDC) Contracting Officer located at 3909 Halls Ferry Rd, Vicksburg, MS 39180-6190.
2. Description of Action: Empyrean XRD and Epsilon 4 XRF Preventative Maintenance.
3. Description of Supplies/Services: The functionality of all components should be checked and adjusted to meet the original equipment specifications. Maintenance will include cleaning the optics and body, checking alignment, and ensuring proper overall functionality of the equipment.
Estimated total value is .
4. Authority Cited: 41 USC 1901 as implemented in Federal Acquisition Regulation 13.501(a)(1) Sole Source or Brand name acquisitions of commercial supplies or services obtained using simplified procedures as applied in FAR Part 12.
5. Reason for Authority Cited: The instruments must be serviced by manufacturer, Malvern Panalytical, only. Should anyone other than Malvern Panalytical’s factory trained customer support engineers service their equipment, all warranties will be voided. They do not have authorized service providers.
6. Efforts to Obtain Competition: A Notice to of Intent to Sole Source will be posted on SAM.gov.
7. Actions to Increase Competition: A Notice to of Intent to Sole Source will be posted on SAM.gov.
8. Market Research: As stated before, the instruments must be serviced by manufacturer, Malvern Panalytical, only.
9. Interested Sources: A Notice to of Intent to Sole Source will be posted on SAM.gov.
10. Other Facts:
a. Procurement history.
(1)
Contract # Contractor Amount Competition Method** Set Aside
W912HZ-18-P-0098 Panalytical $28,574.56 Sole Source N/A
W912HZ-18-P-0080 Panalytical $30,373.64 Sole Source N/A
(2) All previous action were not competed and awarded under a sole source basis.
(3) Authority previously cited was FAR 13.106(b)(l)(i)
b. Other facts. None.
11. Technical Certification:
I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.
12. Requirements Certification:
I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.
13. Fair and Reasonable Cost Determination:
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