A005_D-MGMT-80503.pdf

This is a Data Item Description (DID) document that provides the format and content preparation instructions for the Report of Shipping (Item) and Packaging Discrepancy form (SF 364).

The DID establishes requirements for contractors to notify the Government when freight contents do not align with shipping documents. The report serves two principal purposes: supporting adjustment of property and financial inventory accounting records, and providing information as a basis for claims. The document is applicable when contractors receive Government materiel during performance of defense contracts. Preparation instructions specify that reported information must be provided on Standard Form 364, which serves as the official reporting vehicle. Key data elements include: date of preparation, report number (derived from contract DOD Activity Address Code followed by four digits), recipient information (in-the-clear name, address, ZIP code, and DODAAC or Routing Identifier Code), shipper details, invoice number and date, transportation document type and identifying number, shipment number and contract/document reference, requisitioning activity number, item NSN and nomenclature, unit of issue, quantity shipped or billed, quantity received, unit price, discrepancy quantity, total cost of discrepancy, discrepancy code, action code, remarks, funding and accounting data, and preparer identification. The form includes provisions for documenting both shipping-type (item) discrepancies and packaging discrepancies, with detailed guidance on completing each field. Distribution of completed reports is handled by the action activity, and the document is approved for public release with unlimited distribution.