A001 SOW Hearing Tests 2025 Revetment Season1.pdf

2025 REVETMENT SEASON HEARING TESTS

Scope of Work:

The Mat Sinking Unit is in need of the services of a Mobile Audiology practice to give audiograms/hearing tests for up to 250 Mat Sinking Unit, Corps of Engineers employees on two separate occasions. The Mat Sinking Unit travels the Mississippi River every year laying concrete revetment on the riverbank as a form of erosion control. The hearing capabilities of many of our employees are to be tested at the beginning and end of the Mat Sinking season to ensure there is no loss of hearing caused by working on the Mat Sinking Unit. The location of the Mat Sinking Unit and place of performance is to be determined. These dates and locations are extremely tentative and subject to change. The Mat Sinking Unit travels the river every year between Cairo, IL (mile 955) and the Head of Passes, LA (mile 0), therefore the Mat Sinking Unit will be somewhere between these two locations. The quote should consist of four (4) total service days for this upcoming season.

Requirements:

• Provide hearing tests for up to 250 people at the beginning of the Mat Sinking season, likely at the Vicksburg, MS, Harbor around the end of August 2025. The time and location are not guaranteed and will possibly fluctuate. Location will likely be between Natchez, MS, and Venice, LA along the Mississippi River.

• Provide hearing tests for up to 250 people at the end of the Mat Sinking season, at one of the Mat Sinking Unit’s last job locations, likely during the October 2025. The time and location are not guaranteed and will likely fluctuate. Location will likely be between Natchez, MS, and Venice, LA along the Mississippi River.

• Tests shall be performed by a certified occupational hearing conservationist which shall be either of the following per the USACE regulations:

• Licensed audiologist, otolaryngologists, or physician trained in audiometric testing and interpretation, diagnosis of hearing disorders, exposure assessment and determination of work related hearing loss, or

• A technician who is certified by the Council of Accreditation in Occupational Hearing Conservation, and state certified, when applicable. The technician who performs audiometric tests shall be responsible to an audiologist, an otolaryngologist, or other qualified physician.

• Certificates/licenses shall be provided with bid

• Testing and equipment shall be performed in accordance with US Army Corps of

Engineers regulation ER 385-1-89

• Provide a mobile audiology truck and necessary employees that can test at least 8 people at one time.

• The truck/trailer is required to be air-conditioned for both entire testing periods.

• Provide testing for up to 10 hours per day.

• The truck/trailer shall be driven and parked to the location of the Mat Sinking Unit, and hearing tests shall take place at or near the river bank in front of the Mat Sinking Unit Quarter-boats or Mooring Barge at a spot that is easily accessible to our employees.

• The contractor shall use appropriate government forms DD form 2215 and DD form 2216 to fill out testing information. A copy of each employee’s result shall be provided to the

COR or other designated USACE representative. In addition to the hard copies, Contractor will provide the hearing data in electronic format that is compatible with a Benson SOLOhc database. The government will provide each employee’s past results beforehand so that the contractor may use the DD 2216 to determine threshold shifts.

• The contractor shall perform analysis of each employee of any threshold shift. This means if the contractor has past results on any employee, the contractor should be to compare the oldest test record on file for that patient with the present-day test. The contractor would then present an analysis of those results to the Mat Sinking Unit. The Corps of Engineers will supply the contractor with the oldest record on file for each patient, when applicable, if the contractor does not have already have them.

• The contractor shall have the necessary equipment and employees on call to conform to the Mat Sinking Unit’s flexible schedule. The Mat Sinking Unit schedule changes many times throughout the course of one season, therefore the contractor is required to be able to accommodate a change in the Mat Sinking Unit schedule on 3 days’ notice should an unexpected change occur. A government representative will communicate with the contractor at least 2 weeks before the scheduled testing day to inform them of any schedule changes. Communication will be kept as the scheduled date draws closer.

• The contractor shall provide the ample size generator necessary to run the testing equipment/truck/trailer.

Medical Surveillance:

All medical records and information collected from the audiograms are covered under the Privacy of Information Act and shall be kept confidential.

Quality Control:

The contractor shall utilize their own internal quality control processes to ensure services are performed in accordance with commonly accepted commercial practices and this scope of work.

Period of Performance All testing as required in this scope of work shall be completed no later than January 31, 2026.

Security Requirements

1. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

2. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed.

Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

3. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

4. Training requirements for the protection of sensitive information: All contract personnel with access to critical information (as identified in the RA's OPSEC Program) shall complete initial and annual refresher OPSEC Level I Awareness training, which is available at the following websites:

https://www.iad.gov/ioss/, or http://www.cdse.edu/catalog/operations-security.html (websites subject to change). All contract personnel with access to Controlled Unclassified Information (CUI) shall complete initial and annual refresher CUI training in accordance with applicable Army policy.

5. Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

6. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.