A00005 - Combined_Synopsis_Solicitation.pdf

Combined Synopsis/Solicitation

(i) This is a combined synopsis/solicitation for the acquisition of commercial products or commercial services prepared in accordance with the format in FAR part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

(ii) Solicitation Number: FA822226QB027 is issued as a request for quote (RFQ) posted to SAM.gov on 15 June 2026 for Polyalphaolefin (PAO) Chiller System Repair Services. Offers are due: 25 June 2026, 1100 MST.

The Government intends to award a Firm Fixed Price contract based on Lowest Price Technically Acceptable

(LPTA).

(iii) This acquisition is not set aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

(iv) Size Selection Information:

(v) Attachments:

a. A0001 - CDRL A001

b. A0002 - CDRL A002

c. A0003 - Statement of Work (SOW)

d. A0004 - CLAUSES INCORPORATED BY REFERENCE

(vi) Description of item(s) to be acquired:

This action is to procure diagnostic and repair services for communication faults between the Polyalphaolefin (PAO) chillers and remote manifolds located at Hill AFB.

(vii) Period of Performance and/or Delivery:

Period of Performance:

12 months from start date NLT: 03 Aug 2026 FOB Destination

Address:

6137 Wardleigh Rd. Bldg. 1515 Hill AFB, UT 84056

(viii) Please include the following information in your quote submission:

1. Official quote with pricing

2. Company Name and Address

3. Company POC and Contact Information

4. CAGE Code

5. SAM.gov Unique Entity Identification (UEI)

6. Payment Terms (Net 30, discounts, etc.)

7. Days to start and/or delivery After Receipt of Order

(ix) The Government reserves the right to award on a multiple award or an all or none basis. All firms must be registered in the System for Award Management database at www.sam.gov and have a current SPRS NIST 800-171 DoD Assessment for award consideration. The Government reserves the right to award a contract/order with/without interchanges with respective offerors.

Contracting Officer's Business Size Selection Other than Small Business NAICS Code 811310

PSC/FSC J041

Small Business Size Standard $12,500,000.00

(x) Offers are due by Offers are due: 25 June 2026. 1100 MST. Interested parties shall submit their quotes via electronic mail to kathryn.mckay@us.af.mil and jonathan.graham.11@us.af.mil.

(xi) All questions or comments must be sent to Kathryn McKay at kathryn.mckay@us.af.mil NLT 22 June 2026, 1100

MST.

(xii) Notice to Offerors:

The Government intends to award a Firm Fixed Price contract for this requirement. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

(xiii) The following clauses will be applicable to the resultant contract. The additional clauses contained in attachment “CLS Clauses Incorporated by Reference” will also be applicable to the resultant contract:

52.212-1 Instructions to Offerors

52.212-2 Evaluation—Commercial Products and Commercial Services

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

(i) price;

(ii) technical capability of the item offered to meet the Government requirement;

Evaluation is on Lowest Price Technically Acceptable (LPTA) basis. All offers will be evaluated on their proposed Total Price. The contract will be awarded to the company with lowest price, which also fully meets all specifications. The three lowest priced proposals will be evaluated for technical acceptability (to be based on the specifications). The next lowest offer will only be evaluated if the aforementioned offers are not found technically acceptable (and so on). Only one award will be made under this solicitation.

Award will be conducted under the provisions of FAR Part 12, Acquisition of Commercial Products and Commercial Services. Please submit only written offers; oral offers will not be accepted. All firms or individuals responding must be registered with the System for Award Management (SAM) database at www.sam.gov and have a current SPRS NIST 800-171 DoD Assessment to be considered for award.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

5352.201-9101 Ombudsman

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official.

mailto:kathryn.mckay@us.af.mil mailto:jonathan.graham.11@us.af.mil mailto:kathryn.mckay@us.af.mil

Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMBC A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms.

Kayla Marshall, 6038 Aspen Ave, Bldg 1289 Upstairs, Hill AFB, UT 84056, Phone: (801) 777-6549, kayla.marshall@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer

(End of clause)