A0_40662466_2024_SAPU_Enhance_Physical_Security_SOW-.pdf

SCOPE OF WORK

ENHANCE PHYSICAL SECURITY SYSTEM

SALINAS PUEBLO MISSIONS NATIONAL MONUMENT (SAPU)

Part A – General Information

Purpose of Work

The work consists of conducting physical security assessments and museum security surveys at the following facilities:

- three National Park Service (NPS) facilities located at Salinas Pueblo Missions National Monument (SAPU) located in New Mexico: Quarai visitor center and museum; Abo visitor center, and Gran Quivira visitor center and museum.

- Housing area at Gran Quivira in Socorro County, New Mexico.

- One GSA-leased facility located in Mountainair, New Mexico: visitor center, museum, museum collections storage, and administrative offices.

Specific Areas Requiring Heightened Security

1. The museum exhibit cases at Quarai, Gran Quivira, and administrative building in Mountainair

2. The museum collections room at administrative building in Mountainair

3. Administrative areas at all 4 sites including Western National Parks Association (WNPS) merchandise storage area.

4. Housing area.

The purpose for the assessments is to identify deficiencies in the current physical security system at each site.

Assessments would reveal any deficiencies in the system that would cause the system to fail or would not provide adequate safety at each building. The assessment would also identify options for a security system in the housing area. Museum Surveys would identify weaknesses in existing protection systems, equipment, procedures, policies, and operations that could result in the loss of museum resources (artifacts, specimens, and archives), collection records and documentation, and exhibits, as well as the museum structures themselves.

Once assessments and museum security surveys are completed, SAPU would like recommendations to correct any weaknesses or deficiencies that may be found. The goal is to upgrade any deficient security alarms, sensors, and add other equipment or systems that would further enhance safety and security as it relates to fire and burglar alarms. The goal is also to add security at the remote housing area at Gran Quivira which currently lacks security.

The goal of performing the museum survey and implementing corrective actions at each site that displays or houses museum collections is to protect museum property against all forms of losses including those due to crime, natural disasters, or other threats.

Upon review of recommendations, a new system or components will be installed and tested, and a contract established between the two parties.

The primary objective in a security system is the early detection of threats to the safety of staff, visitors, and others. The second objective is to provide for the safety and well being of all persons on the property. The third objective is the consistent protection of the collections and other assets of the Park. Fulfilling these objectives requires the application of methods that are consistent with the Park’s operating philosophies, manpower, and budget.

Since the National Park Service does not staff these facilities around the clock, the protection of facilities and contents depends on the reliability of detection systems and the ability to notify a security monitoring service and local police department capable of on on-site response. There can be little or no tolerance for unfounded alarms.

Systems installed to detect threats must closely identify the location of the device initiation and provide sufficient information to allow for proper response.

Description of Sites to be Assessed and Surveyed

Assessments of current burglar alarm system would require on-site reviews of burglar alarm panels, alarm sensors, panic buttons, and keypads. The housing area at Gran Quivira has no security alarm system and an on-site review of the 2 houses and RV pad is be requested.

Museum security surveys include complete on-site reviews of facilities housing museum collections at Salinas Pueblo Missions National Monument (SAPU), current planning, staffing, operations, procedures, hardware, and facilities or structures relevant to museum collection management.

SAPU is made up of four discontiguous locations. Headquarters, a GSA-leased facility, is located in Mountainair, New Mexico, about 67 miles southeast of Albuquerque, New Mexico. The Abo unit and its Visitor’s Center is located 10.5 miles to the east of Mountainair; the Quarai Unit and its Visitor’s Center and Museum is located 8.8 miles to the north of Mountainair; and the Gran Quivira Unit and Visitor’s Center and Museum is located 26 miles to the south of Mountainair. All four facilities have on-site exhibiting park museum collections. The housing area is located at Gran Quivira.

1. The nearly 6,508 square foot Headquarters/Visitor Center [FMSS 73827] building is a GSA lease. It was built in 1950, however, it was heavily remodeled to function as a park facility after the park took occupancy of the building in 2013. It houses a visitor center with museum exhibits, a Western National Parks Association (WNPA) bookstore and storage area, movie room, and administrative offices. Currently, the building does have a fire alarm system and a security system, but no fire suppression. The security system includes 4 alarm keypads (1 in public space, 3 in administrative areas), and one disconnected panic button behind the front desk.

The Headquarters building houses museum exhibits in the visitor center space, and a museum storage room. The storage room houses geological, archeological, ethnographic, and archival collections, as well as project archives, archeological site files, maps, and blueprints in file cabinets.

2. Abo Visitor Center [FMSS 71851] building is 860 square feet and built in an adobe style in the mid-

1950s and was acquired by the NPS in 1988. In 2005, extensive remodeling was done to the building. It displays one large covered diorama from the 1930s that is part of the museum collections, as well as a WNPA store and an employee office space. Currently, the building does have a fire alarm, security system, but no fire suppression system. There is an inoperable panic button behind the visitor center desk.

3. The 843 square foot Quarai Visitor Center and Museum Complex [FMSS 72195] is an eligible historic building for the National Register of Historic Places. The stucco-ed stylized building built in 1969, embodies two architectural styles: Spanish Pueblo Revival and Mid-Century Modern. Currently, the buildings (attached by a covered breezeway) do have a fire alarm system and security system, but no fire suppression system. The Museum side of the building houses archaeological and ethnographic collections on exhibit for the public. Separated by an outdoor breezeway, the side of the building that houses the Visitor Center also displays one large, uncovered diorama from 1914 that is part of the museum collections, as well as a Western National Parks Association (WNPA) store. There are door sensors at the front door and back door to the employee office space.

4. The 2,713 square foot Gran Quivira Visitor Center and Museum [FMSS 71997] was built in 1997 and is also split into two buildings separated by an outside breezeway. The bathroom building is to the south, while the Visitor Center building houses many museum collections on display for the public.

It also houses a WNPA store and a room for staff to use as an office space. Currently, the building has a security system, fire alarm system and is the only VC building with a fire suppression system.

There have been some problems in the recent past with the suppression system.

SAPU lacks a Visitor and Resource Protection (aka law enforcement) Program. SAPU is served by Torrance and Socorro Counties depending on where the incident occurs. Socorro County Sheriff Department is in Socorro, New Mexico and Torrance County Sherriff Department is in Estancia, New Mexico. The expected response time is variable depending on staffing levels and which site they are patrolling at the time of an incident, typically, from 30 minutes to an hour. SAPU does not have a contract with a security company. Currently, Thompson Security from Albuquerque, New Mexico provides monitoring services and on-call site visits for a monthly service fee. A SAPU Security Assessment or Survey for all four sites has not been completed but one was attempted in 2019. A security assessment was completed for the headquarters building in 2020. This will be made available for the contractor.

The contractor will coordinate with the park contact, the COR, and the NPS Museum Services Program Curator at Western Archeological Conservation Center to schedule inspection dates and times. Due to proximity of park buildings to each other the site visits will be combined to reduce overall travel budget.

Scope of Work

The Contractor will assess and survey the facilities described above, identify weaknesses and deficiencies, and make specific recommendations for their correction, provide a formal report for the museum survey, install and test equipment. SAPU is seeking a long-term contract with a company that is within a reasonable response time to assist with any security or fire protection needs.

The system should include an option for concealed panic/silent alarm buttons at the information desk at each building, so that staff and VIPs can notify staff working in other nearby facilities in case of a robbery, disruptive visitor(s) and or other emergency situation.

In carrying out this work, the Contractor will perform at a minimum the following tasks:

1. Prior to identifying themselves to the staff, and as an ordinary visitor to the site, tour public spaces and observe conditions and activities affecting protection of the facilities, collections and structures. Visitor admission is free.

2. Meet with management and staff including the superintendent, Integrated Resources Program Manager, Chief of Facilities, Chief of Administration, Chief of Interpretation and Visitor Services, and the NPS Museum Services Program Curator. Other staff may be interviewed as deemed appropriate by park management or as necessary by the Contractor and as may be arranged by the local staff.

3. Evaluate the physical security of the buildings in both public and non-public areas. Note problems with perimeters, including doors, windows, air intakes, roof hatches, and other penetrations. Evaluate perimeter lighting, locks, hardware, hinges, and other security equipment and devices. Evaluate the ease with which someone could penetrate the perimeter or interior secured areas with or without being detected. Observe and evaluate perimeter security during the daytime and after dark. Contractor will be accompanied by a park representative during after dark inspections. Contractor should be aware that SAPU has been designated an International Dark Sky Park and any suggestions for upgrades must take into consideration this designation and its requirements. The evaluation will result in specific recommendations within the final reports covering areas of needed security improvement.

4. Examine and evaluate the electronic alarm systems, including controls, access management, detectors, exhibit case sensors, panic devices, alarm and signaling devices, remote monitoring equipment, remote alarm transmission media (including line supervision), and other pertinent components. Review after-hours access policies at all locations. Test the proper functioning of the system and evaluate their operation, monitoring, maintenance, coordination, and response time with responding agencies. If applicable, evaluate central station services (monitoring, response, premises security, and maintenance support.) Recommendations will be included in the Contractor's final report. Every effort will be made to recommend systems that can be used "as is" or with slight modifications if upgrades or expansions are warranted in the future. Recommendations must be appropriate for the park’s unique circumstances, e.g., availability of equipment repair and maintenance, remoteness, existing infrastructure.

5. For the Museum Survey: Review staffing levels, standard operating procedures, training, and delegations of responsibility for all personnel and staff directly responsible for museum security. Evaluate protection of all areas by personnel. Review the scheduling and conduct of security patrols for museum space at each site.

6. Evaluate policies for access used at the sites during regular office hours and after-hours, particularly in office and work areas, in exhibit areas, and collection storage areas, as well as staff compliance with them, paying attention to ensure researchers and visitors do not have unaccompanied access to spaces housing collections and offices where personnel are working.

7. Evaluate security policies and procedures.

8. Provide a two-year warranty on parts and labor.

9. Removal of the existing wiring, sensors, and monitoring system

10. Evaluate key control, key cards, and retrieval related to storage rooms and exhibit cases being issued only to those employees who have at least a daily recurring need for direct, unaccompanied access to collections. Evaluate the adequacy of locking systems, key tracking and documentation, and key/card security. Identify/evaluate the presence of fire department key boxes (i.e., KNOX/Supra) and the local fire department's key control procedures to determine if they are sufficient to maintain museum security and prevent theft or accidental loss of fire department keys.

11. Evaluate NPS security requirements related to museum collections such as use of Visitor logbooks, written opening and closing procedures, and a written access policy for storage and exhibit areas.

12. Evaluate internal and personnel security programs, particularly procedures to account for objects taken outside of collection storage and exhibit areas, such as in offices, workrooms or in transit.

13. Evaluate security for objects on exhibit and in storage, including case design, security hardware, detection systems, locks, keying, accountability procedures, and other internal control procedures and systems.

Evaluate the ease with which objects may be stolen from exhibits and furnished rooms without immediate detection of the act. Evaluate the ease with which objects on exhibit and in furnished rooms may be vandalized, with or without immediate detection, taking into consideration any plans or proposals for new exhibits.

14. Evaluate security training or security awareness programs provided at sites for security and non-security personnel.

15. Evaluate existing Museum Collection Emergency Operations Plan (MCEOP) and make recommendations for improvement.

16. Evaluate park Emergency Action Plan (EAP) for suitability to existing programs, and whether it is included in the MCEOP.

17. Evaluate the Life, Safety, and Fire Protection Survey, completed in spring 2024.

18. Obtain crime demographics for burglaries, vandalism, and break ins and incorporate into park report.

19. Evaluate post emergency protocols, i.e., emergency relocation of collections, reviewing whether agreements are in place with supporting non-NPS entities.

20. Consider and be sensitive to the historical nature of the structures in developing recommendations for improvements to or replacements of systems and hardware. As appropriate, make alternative recommendations for equipment and/or installation techniques to allow for maximum preservation of historic fabric.

21. Evaluate the timeliness, effectiveness, and accuracy of how the sites report criminal or other incidents involving collections.

22. Observe and comment on other security problems that may be noted during the survey.

23. Recommend system improvements as appropriate. Specify options and advantages of one option over another. Evaluate the relationship between fire and intrusion systems at the monitoring station and each Park's ability to determine and archive alarm events, zones of activation, and device status.

Recommendations should address each park's plans to possibly relocate components of the museum collection into another building in the future.

24. Review existing emergency/disaster, evacuation, and other related security plans. Also review the park’s

Emergency Operations Plan, recommend how the plans can be updated to be within NPS compliance.

25. Complete and utilize the Federal Risk Management Process (FRMP) Tool, National Park Service Version to determine the appropriate Federal Security Level (FSL) for each site. The primary objective of FRMP Tool is to define what levels of protection are necessary for a given facility security level compared to what levels of protection exist. Appendix A: Design Basis Threat Report (FOUO), determines if the baseline level of protection determined is commensurate with the Design Basis Threat minimum level of protection. If the Design Basis Threat level of protection is lower or higher than the assessed threat, identify the appropriate countermeasures that require increase or decrease for each facility. (The Interagency Security Committee (ISC) July 2017 11th Edition – The Risk Management Process for Federal Facilities, Appendix A will be provided to the successful contractor after award). The significance of museum collections to the park, region, and nation must be considered while compiling the FSL for each facility.

26. Install and test new equipment.

NOTE: While some system testing may be done, full testing of the security systems protecting museum collections is not required as part of these surveys. The contractor examines available information and files to determine if the required testing has been taking place at each location to see if maintenance and/or test results have been followed up on by the parks (if needed), and to see if the monitoring companies are providing the services they are being paid for. The contractor makes recommendations based upon the observations in the field, with full testing or subsequent follow-up maintenance activities included during another phase as recommended by the contractor completing the survey.

Standards

The following published documents shall be considered the standards against which the Contractor shall evaluate fire and security protection at the sites. Contractor must review and understand the Standards, Policies and Documents required by the NPS and apply the requirements in the Surveys. The NPS items are available for loan to the Contractor upon request. The remaining items are standard industry publications that should already be available to the Contractor. Building maps will also be available for loan to the Contractor from the NPS should they be required.

Park Documents (as available by park)

• Emergency Operations Plan

• Museum Collections Emergency Operations Plan

• Emergency Action Plan

• Facility maps or blueprints as necessary

• Maintenance and Repair Records

• NPS Checklist for Preservation and Protection of Museum Collections, latest park checklist submitted to the National Catalog

• Risk Assessment Worksheet: Museum Fire Protection section

• Federal Risk Management Process (FRMP) Tool, National Park Service Version

• Life, Safety and Fire Protection Plan

• Housing Management Plan

National Park Service Standards, Policies, and Documents

• NPS Museum Handbook, Part I and III Available at http://www.nps.gov/museum/pbulications/handbook.html o Part I, Chapter 9: Security and Fire Protection, 2002 will be provided to contractor as Museum

Security update is currently in process

• Director’s Orders (DO) available at http://data2.itc.nps.gov/npspolicy/DOrders.cfm o DO 09: Law Enforcement Program o DO 24: Museum Collection Management o DO 28: Cultural Resources Management Guideline o DO 44: Personal Property Management Guideline o DO 50B: Occupational Safety and Health

• NPS Management Policies (2006), Section 5.3 Stewardship Available at http://www.nps.gov/policy/mp/policies.html

• Dept. of the Interior Policies: DM 411 “Managing Museum Property,” Chapters 1 - 3 Available at https://www.doi.gov/museum/policy/DOI-Handbooks

• Dept. of the Interior Policies: 444 DM 1 “Physical Protection and Building Security/Physical Security Program Requirements”

Available at https://elips.doi.gov/ELIPS/DocView.aspx?id=3871

• Dept. of the Interior, Secretary of the Interior Historic Preservation Standards and Guidelines

Available at https://www.nps.gov/subjects/historicpreservation/standards.htm

Industry Standards and Publications

• Interagency Security Committee (DHS) – upon request can be provided after award to the contractor o Nov 2016/2nd Edition – The Risk Management Process: An Interagency Security Committee Standard o May 2017/3rd Edition – The Risk Management Process for Federal Facilities, Appendix B:

Countermeasures (FOUO) o July 2017/11th Edition – The Risk Management Process for Federal Facilities, Appendix A: Design Basis Threat Report (FOUO)

• American Society for Industrial Security (ASIS) o Suggested Practices for Museum Security o Suggested Practices for Museum Case Construction

• Broder, James F., Risk Analysis and the Security Survey

• Fennelly, Lawrence J., Effective Physical Security

Other Resources

• National Archives and Records Administration Regulations o 36CFR Part 1228 Subpart K, Facility Standards for Records Storage Facilities

Available at http://www.archives.gov/records-mgmt/bulletins/2005/2005-07a.pdf

Minimum Qualifications of Consultant Personnel doing the surveys:

1. Contractor must demonstrate expertise and experience in physical security assessments.

2. Contractor must demonstrate expertise and experience in maintaining physical security systems of buildings with similar functions.

3. Contractor must demonstrate expertise and experience in surveying and auditing museum and/or other cultural institutions holding museum collections. Contractor must identify successfully completed projects of comparable scope/complexity.

4. Contractor must be professionally certified as a Certified Protection Professional, a Certified Institutional Protection Manager, or have another certification by the American Society of Industrial Security (ASIS), the International Association of Professional Security Consultants, the International Foundation for http://www.nps.gov/museum/pbulications/handbook.html http://data2.itc.nps.gov/npspolicy/DOrders.cfm http://www.nps.gov/policy/mp/policies.html https://www.doi.gov/museum/policy/DOI-Handbooks https://elips.doi.gov/ELIPS/DocView.aspx?id=3871 https://www.nps.gov/subjects/historicpreservation/standards.htm http://www.archives.gov/records-mgmt/bulletins/2005/2005-07a.pdf

Cultural Property Protection, or another nationally recognized professional security organization.

5. Contractor must demonstrate familiarity with NFPA-731, NFPA-1600.

6. Contractor may be required to pass a background check run by the National Park Service. Any contractor who fails the background check will not be awarded the contract.

Protection of Information

All information and documentation gathered or produced by the Contractor during this work shall be held in strictest confidence and shall be fully protected from access by unauthorized persons. Any documentation furnished by the park and retained by the Contractor during the work or thereafter shall be secured in a locked filing cabinet or safe at a minimum. During the visit to the sites the Contractor shall indicate to the Superintendent the way they intend to secure any documentation the site may furnish. The Superintendent will have the prerogative to specify when more stringent security must be provided for any documentation furnished to the Contractor. Documentation that cannot be secured to the Superintendents’ satisfaction will be furnished to the Contractor for on-site use only. All digital files provided to the Contractor shall be deleted after the completion of the project.

Notes and other information produced by the Contractor, including all versions and copies of their reports and any drawings that may be produced, shall be secured in a locked filing cabinet or safe, at a minimum. Word processor and other computer files shall be secured in an equivalent manner and by using passwords or encryption. During the visit to the sites, the Contractor shall indicate to the Superintendent the way they intend to secure computer data generated during the work; the Superintendent will have the prerogative of specifying that additional security measures be taken whenever circumstances so dictate.

All documents and other work developed in the performance of this contract, shall be and remain the sole property of the Government and may be used on any other work without additional compensation to the Contractor. The Contractor agrees not to assert any rights and not to establish any claim under the patent or copyright laws. The Contractor agrees to furnish and provide access to all retained materials on the request of the Contracting Officer at the end of the project. Unless otherwise provided in this contract, the Contractor shall have the right to retain copies of all such materials but may not use confidential material unless provided written permission from the affected park.

If the Government uses any of the above-mentioned materials for purposes other than those covered under this contract or other than for which it was provided, the Contractor shall not be held liable for any personal or property damage arising from such use.

Excusable delays

Except for defaults of subcontractors at any tier, the Contractor shall not be in default because of any failure to perform this contract under its terms if the failure arises from causes beyond the control and without the fault or negligence of the Contractor. Examples of these causes are (1) acts of God or of the public enemy, (2) acts of the Government in either its sovereign or contractual capacity, (3) fires, (4) floods, (5) epidemics, (6) quarantine restrictions, (7) strikes, (8) freight embargoes, and (9) unusually severe weather. In each instance, the failure to perform must be beyond the control and without the fault or negligence of the Contractor. “Default” includes failure to make progress in the work to endanger performance. Upon request of the Contractor, the Contracting Officer shall ascertain the facts and extent of the failure. If the Contracting Officer determines that any failure to perform results from one or more of the causes above, the delivery schedule shall be revised, subject to the rights of the Government under the termination clause of this contract.

Pre-Site Preparation

• The contractor shall initiate a pre-assessment and pre-survey conference with the Superintendent, Chief of Interpretation and Visitor Services, Chief of Administration, NPS Museum Services Program (MSP) Curator, the COR, the Integrated Resources Program Manager, and the Chief of Facilities within 15 calendar days after the award is made to discuss necessary topics and information including but not limited to:

o The schedule and plans for conducting the assessments and surveys o Provision of floor plans for the structures o Access to secured areas in the structures o Need to perform any tasks after normal working hours o Types of security systems in the structures o Scheduling of necessary personnel o Known security issues o Obtaining documents to be supplied by NPS, e.g., Federal Risk Management Process (FRMP) Tool, National Park Service Version, NPS Checklist for the Preservation and Protection of Museum Collections, etc.

• The contractor shall initiate a pre-survey conference with the SAPU Integrated Resources Program

Manager and Museum Services Program Curator at least 15 calendar days before their park surveying begins to discuss the needs of the museum collection, including but not limited to:

o Hazardous or vulnerable objects in the museum collection o Location of museum security systems and components o Security risk to museum collections under current conditions o Confirmation of personnel scheduling and requests for additional staff interviews

On-site Procedures

• The SAPU Superintendent, Chief of Facilities and/or Chief of Interpretation and Visitor Services shall arrange for escort or access to public spaces (visitor centers) the contractor needs to view and administrative spaces in the Mountainair headquarters building.

• The SAPU Integrated Resources Program Manager shall arrange for escort or access to all public and administrative spaces housing collections the contractor needs to view.

• The SAPU housing manager and Chief of Facilities will arrange for escort or access to housing area.

• The contractor shall conduct a complete and thorough walk-through of the structure and record all conditions affecting risk, both positive and negative, as deemed necessary.

• In and out briefings at each facility shall be presented to superintendent, Chief of Interpretation and Visitor Services, Housing Manager, Facilities, Integrated Resources Program Manager, and Museum Services Program staff to discuss findings and corrective recommendations.

• The Contractor has an ethical obligation to point out serious protection weaknesses as they are encountered, if such weaknesses could, in their judgment, result in imminent loss of park resources.

Assessment Reports

1. The Contractor shall prepare and submit two written reports for the park and will include all above identified facilities. The report shall present findings and recommendations for the applicable subjects listed above in the Scope of Work and shall be organized in a logical, easily comprehensible manner. The report shall include:

a. Index

b. Table of Contents

c. An executive summary

d. A discussion of observations and problems by location (organized according to areas within each structure or according to each security protection issue, e.g., training, staffing, hardware, etc.)

e. A list of recommendations and possible alternative solutions for problem areas

f. A comprehensive prioritized list of recommendations

g. Recommended language needed to bring existing emergency/disaster, evacuation, and other related security plans up to NPS museum compliance.

h. Recommendations will include general concepts and enough detail to move forward with design drawings and specifications.

i. Copy of completed Federal Risk Management Process (FRMP) Tool, National Park Service Version for each park.

j. Copy of Risk Management Worksheet: Museum Security (see Item 3 below)

2. Photographs must be used to illustrate any adverse conditions noted as well as general facility conditions. At least one photograph shall be taken for each visible finding. Additional photographs will be provided to show each means of egress and any special or unusual conditions. These photos shall meet the following criteria:

Photos provided in JPEG format.

Image resolution will be 1440 x 960 or 960 x 1440.

Digital image will be watermarked with the following information:

o FMSS ID # o Date and time of photograph

a. 4 letter park Alpha code (SAPU), a location for which park unit (Abo, Quarai, GQ, HQ), and location within facility

3. The report shall incorporate the Risk Management Worksheet: Museum Security section (Museum Handbook, Park 1, Chapter 10, Figure 10.2, 2022), completed by the NPS, for structures housing museum collections. The completed Risk Assessment Worksheet will be provided before the contractor site visit.

4. Contractor shall submit one digital copy of the fire and security assessment report with supporting documentation, photographic evidence, and any accompanying drawings to Park Points of Contact for review. Clearly stamp or otherwise mark the report as DRAFT. Reports will be reviewed within 45 days of receipt by Park, regional Security staff, and Museum Services Program staff and returned with comments.

Contractor will be expected to incorporate each comment into the report or be prepared to explain why doing so is not appropriate. One born digital copy of the second draft with comments incorporated will be sent to the Park Points of Contact for final review. Revised draft reports may be required, if substantial revisions are necessary because of the review of the draft report.

5. Contractor shall submit one (1) digital copy of the draft Museum Survey report with supporting documentation, photographic evidence, and any accompanying drawings to the Museum Services Program and Park Points of Contact for review. Clearly stamp or otherwise mark the report as DRAFT.

Reports will be reviewed within 45 days of receipt by Park, regional Security staff, and Museum Services Program staff and returned with comments. Contractor will be expected to incorporate each comment into the report or be prepared to explain why doing so is not appropriate. One born digital copy of the second draft with comments incorporated will be sent to the Museum Services Program and Park Points of Contact for final review. Revised draft reports may be required, if substantial revisions are necessary because of the review of the draft report.

6. Prepare the report using Microsoft Word word-processing software or other word processing programs that are readily convertible to the Word format. Print the report on 8½ x 11 white paper (if applicable, 11” X 17” paper shall be fan-folded), single-spaced. Number pages. Use cover-stock for cover and back page.

Include the following elements:

• Project title

• Contract number

• Date submitted (e.g., April ,2020)

• Name and address including phone number of Contractor

7. Submit final reports after final draft is approved and additional comments noted. Use the above specifications to submit final report with two (2) hard copies (one unbound and one wire bound) on archival bond, supporting documentation, photographic evidence, and any accompanying drawings according to the agreed upon schedule. Submit two (2) digital copies of report in Microsoft Word and Adobe PDF formats on a CD, DVD, or thumb drive, include digital copies of all supporting documentation, photographic evidence and drawings using file extensions that can be opened by NPS staff.

Coordination and Scheduling The Contractor is responsible for setting up a joint Kick-off meeting by contacting the Contracting Officer Representative (COR) and each Park Point of Contact. The Contractor is responsible for coordinating the onsite inspection dates. The site visits will occur within 45 days of the contract award and at a time agreeable to the Contractor and NPS staff. The on-site inspection and discussions with staff should take at minimum of one day but may require more depending on the size and number of facilities being inspected. The Museum Services Program Curator will be on-site for visits to each site.

A briefing for the park Superintendent should occur on the last day of the site visit. During the on-site inspections, the Contractor will be responsible for taking all photographs and measurements necessary to document their work and recommendations. Recommendations for hardware, systems and their location(s) should be accompanied by illustrations, diagrams or rough-scale drawings, and estimated costs, as appropriate. Remember: with an historic facility, damage to the original fabric of the building must be kept to a minimum with all security recommendations to preserve its historic integrity in compliance with the National Historic Preservation Act

The Contractor will provide the draft reports within six (6) weeks of completion of the on-site inspections.

Complete drafts will include all supporting documentation, photographs, illustrations, and any accompanying drawings. No incomplete reports shall be accepted for review.

Bids shall provide a break-out of the costs, including travel, by park. Due to proximity of parks to each other the site visits will be combined to reduce overall travel budget. Order of park visits will be set upon concurrence of regional, park, and contractor staff. The established scheduled number of days identified below must be followed by the contractor.

The NPS will have 45 days to review the draft reports.

Work Element Completion Time After Award

Project kick-off meeting Within 15 calendar days after contract award

On-site Visit – First Park Within 45 calendar days after contract award Submission of first draft reports Within 45 calendar days after site visit Submission of second draft reports Within 30 days of receiving comments on the draft reports Submit final reports to NPS staff Within 30 days of receiving comments on second draft reports

Schedule of Partial Payments

Partial payments will be made upon successful completion of each phase of the work, as outlined below, and submission of an invoice.

Completion of Site Visit 50% of project budget (including travel expenses as identified in contract award)

Government acceptance of first draft reports 25% of project budget

Government acceptance of final drafts 25% of project budget

Inspection and Acceptance

The Contracting Officer is the only person with the authority to act as agent of the Government under this contract. Only the Contracting Officer has the authority to:

• Direct or negotiate any changes in the Scope of Work;

• Modify or extend the period of performance;

• Change the delivery schedule; or

• Otherwise change any terms and conditions of this contract.

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract and not withstanding any provisions contained elsewhere in this contract, said authority remains solely with the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

The MSP Curator shall assist the Park staff and COR on this project. The COR is empowered to inspect and evaluate all work of this contract for compliance with terms of this Scope of Work Statement.

NPS Points of Contact

IMR Museum Services Program Brenda McLain Curator, Intermountain Region Museum Services Program Western Archeological and Conservation Center 255 N. Commerce Park Loop Tucson, AZ 85745 Office: 520-791-6405 Cell: 520-750-3498 Brenda_McLain@nps.gov

SAPU

COR

Jean Berkebile Integrated Resources Program Manager Archeologist P. O. Box 517 105 South Ripley Mountainair, NM 86036 Office: 505-847-2585 x229 Cell: 505-366-7338 Jean_Berkebile@nps.gov

Kathy Faz Garcia Superintendent P. O. Box 517 105 South Ripley Mountainair, NM 86036Office: 505-847-2585 x225 Cell: 505-859-6174 Kathy_Faz_Garcia@nps.gov mailto:Brenda_McLain@nps.gov mailto:Jean_Berkebile@nps.gov mailto:Kathy_Faz_Garcia@nps.gov