a__SOW_1305M226Q0110.pdf

FY2025 Statement of Work R/V Chesapeake (R5502) – Hose Partial Replacement in 2026

1. Introduction

The NOAA Cooperative Oxford Laboratory (COL) operates a 55-foot research vessel R/V Chesapeake. This is a 33-ton vessel with a 17-foot beam. The COL is seeking firm fixed price quotes for the replacement of 20% of vessel hoses (fuel, lubrication, oil distribution, oil drain pan, cooling, raw water, hydraulic, drivetrain, high pressure). Five sub-groups of the hoses (~20% each subset) have been previously inventoried and color coded with tags to facilitate replacement per NOAA Small Boat Program (NSBP) and US Coast Guard (USCG) requirements. For further information, contact the Vessel Operations Coordinator (VOC) and government point of contact, Dr. John Jacobs (see contact information provided below).

2. Background The vessel is a previous USCG Aid to Navigation Boat (ATON) built in 1977 and a 58’4” LOA thirty-seven-ton aluminum hull research vessel with a 16’9” beam, and 5’2” draft. The NOAA Small Boat Program preventative maintenance plan is to replace approximately 20% of vessel hoses on a regular basis to prevent a maintenance or environmental incident while underway. Down times for such issues affect the vessel’s availability to conduct project missions in a timely manner and increase operational cost to the vessel and scientific party. Thus, approximately 20% of total hoses, or other number specified, are targeted to be replaced every 2 years in order to meet the requirement for 100% replacement of all hoses in a ten-year period. Subgroupings of hoses are separately identified with different color-coded tags bearing the year of installation as well as specific identifying information for ease of replacement rotation.

Site Visit Contractors are encouraged to contact Captain Gary Culver, (vessel captain and technical point of contact), to arrange a date and time to visit the vessel R/V Chesapeake located in Cambridge, MD and review project components, tasks, and existing site conditions pertinent to this statement of work for the purposes of formulating a quotation. The vessel captain or their designee shall accompany Contractor employees during their site visit and onboard work. It is the Contractor’s responsibility to confirm existing conditions and evaluate requirements listed in the Statement of Work herein. Failure to attend a site visit to determine existing site conditions will not be considered a basis for granting additional compensation. Offerors wishing to schedule a site visit shall contact Captain Gary Culver (Vessel Captain and Technical POC):

Gary Culver Phone: (443) 786-2222 E-mail: Gary.Culver@maryland.gov

Objectives and Scope

The Contractor shall remove and replace approximately 68 hoses (as identified by orange and red tags) as a component of the vessel’s 20% hose replacement plan to improve operational safety and complete preventative and cyclical maintenance onboard the vessel. Hoses for current replacement are identified in the inventory list of hoses provided at the end of this document and are color coded with orange and red tags. Hoses with orange-coded tags are numbered from 35-68 and hoses with red-coded tags are numbered from 103-136 in the hose inventory. Tags will be removed from the current hoses and, if legible, re-attached to the replacement hoses with the date changed to reflect the replacement date. If tags are missing or cannot be legibly updated then a new tag of corresponding color will be prepared and positioned for writing to be clearly visible and easily read during the hose’s lifecycle. New tags will bear the same information contained on the original tags except the date will be changed to reflect the date of replacement. Any considered deficiencies in the specified system or statement of work need to be brought to the attention of the VOC and Technical Representative upon Contractor’s initial evaluation and quote. The Contractor shall provide timely completion of work in order to meet the required completion schedule. Work shall be completed observing OSHA, ABYC, and other applicable requirements of the NOAA Small Boat Program. Parts and materials replaced shall meet commercial and/or military specifications and shall meet or exceed Original Equipment Manufacturer (OEM) standards.

Contractor shall verify part numbers and assure they are appropriate for marine application aboard this vessel. Cost, timely completion to meet contract delivery date, quality of design and workmanship, and the use of high-quality materials are government priorities. Contractor will verify all hose records are complete and accurate. Contractor shall comply with applicable marine codes and Code of Federal Regulations for successful completion of this work. Parts and materials used must meet commercial heavy duty and/or military specifications – recreational grade is not acceptable. Period of Performance for this contract shall be to complete all tasks, deliverables, and installation between September 2026 and September 2027 or sooner while keeping in coordination with vessel availability.

Scheduling of hose replacement services must be coordinated and approved by the vessel captain and the VOC prior to beginning work to accommodate previously scheduled underway time for research projects and reserve dates. The Contractor shall furnish all labor, materials, equipment tools, travel and services necessary to complete identified tasks on time. A Contractor’s Log shall be kept identifying any vessel deficiencies noted or additional work recommended by the Contractor for future maintenance periods. Work must be completed by certified and/or otherwise highly trained professionals in conformance with all applicable federal, state, and local codes and standards and the Department of Commerce/NOAA Environmental Sustainability Program (see section below). No task changes or substitutions are allowed without prior written approval of the Contracting Officer.

3. Applicable Documents – All work shall comply with the following marine standards:

1. American Bureau of Shipping "Rules for Building and Classing aluminum Vessels under 90 Meters (295 feet) in Length 2006"

2. IAW ABS Guide for Shipbuilding and Repair Quality Standard for Hull Structures During Construction (March 2007)

3. American Boat and Yacht Council (ABYC) Standards

4. Title 46 CFR: Subchapter T: Small Passenger Vessels (Under 100 Gross Tons)

5. NOAA Small Boat Program Requirements (LINK to Manual)

4. Tasks:

a. Quote Requirements:

1. All work described herein shall be conducted no further than 70 nautical miles of Oxford, MD.

2. Contractor’s quotation shall include an itemized quote for the job tasks requested in this SOW that includes:

a. Cost of all labor, parts, materials, travel and services required to replace and re-tag approximately 68 hoses (specifically, the hoses bearing orange and red tags) and update inventory details in data sheets.

b. Available start date for work and estimated time to complete tasks

b. Technical Requirements: The Contractor shall provide high quality workmanship. Where possible, materials shall meet military specification standards. Recreational grade materials and workmanship are not acceptable. The Contractor shall:

1. A subset of all hoses (~20% or other number as specified, e.g. 68) identified by a red or orange color coded tag, shall be replaced with new hoses. Any additional hoses identified to be defective will be brought to the attention of the vessel captain and

VOC. No more than 20%, or the specified number, of the hoses shall be replaced without written authorization from the Contracting Officer.

2. If existing tags can be re-used and are legible, new hoses will be re-tagged with the existing tag with the previous date crossed through and a new replacement date added. Each hose will reflect ID number, hose ID, installation date, purpose, type, length, end fittings and re-order ID information and all data will be checked for accuracy in the Excel log located at the end of this document including year of next replacement.

3. If a hose is missing a tag, or there is not enough room to legibly change the date on an existing tag, then a new permanently attached engraved or stamped metal tag/plate will be installed on each hose that is large enough and positioned for writing to be clearly visible and easily read during the life cycle of the hose. Tags will reflect ID number, hose ID, installation date, purpose, type, length, end fittings and re-order ID information and all data will be checked for accuracy in an Excel log and a Hose List Table including year of next replacement.

c. Work Requirements: The Contractor shall meet the following requirements in accordance with the Statement of Work herein:

1. All work shall be performed onboard the R/V Chesapeake located in Cambridge, MD or within 70 nautical miles. The Contractor will replace 20%, or number specified, of the vessel’s hoses (specifically, orange and red tagged hoses, numbered 35-68 and 103-136 respectively) and any additional hoses found to be defective. New hoses shall be properly installed and have no leaks. Specific tasks are to:

a. Replace ~20% of the vessel’s hoses which are identified with orange or red tags, as numbered from 35-68 and 103-136 respectively

b. Record the replacement dates in Excel spreadsheet log. Re-install a permanently attached engraved or stamped metal tag/plate on all hoses that is large enough and positioned for writing to be clearly visible and easily read during the hose’s lifecycle. If existing tags can not be updated legibly or attached to new hoses, then new tags shall be color coded with the same color and numbers as the replaced tags and shall be similarly legibly engraved with the year of the next replacement as well as ID number, hose ID, installation date, purpose, type, length, end fittings and re-order ID information.

2. The Contractor shall:

a. Replace ~20%, or number specified (e.g. 68) of total clamped, threaded, pressed, and rubber shielded hoses, as identified by an orange or red tag, and fittings with Aeroquip FC300 series braided hose or Parker brand equivalent. This shall include hoses used for lubrication, oil distribution, oil drain pan, cooling, raw water, and hydraulic systems acceptable for use with bio-based and petroleum-based fluids. Fuel hoses shall be replaced using Aeroquip FC234 series high temperature, fire retardant blue fuel lines acceptable for use with biodiesel fuels with a maximum operating pressure of 750 psi or Parker brand equivalent.

b. Install two commercial grade stainless steel clamps at end of each hose held in place by hose clamps

c. Install permanent chaffing or covering material as needed to prevent hose wear from rubbing against fixed components, operation of equipment (i.e. A-Frame), vibration, or other wear points

d. Install hoses using best routing and eliminating any hard bends or excess slack.

Hoses attached to moving parts or equipment, such as the A-Frame, need to consider optimal length and bend at minimum and maximum points of movement for each hose. Minimum bend radius shall not exceed manufacturer’s specifications for size and composition of hose

e. Conduct an operational leak test of each newly installed hose while the vessel is underway and by full operation of the system(s) of which the replaced hose is a component. Leak test of each newly installed hose shall be completed by the Contractor in the presence of the VOC and captain R5502

f. Clean up the work area to remove fluid contamination, trash, and other debris upon completion of each segment of the project before moving to the next segment.

Maintain a tidy and safe job site.

3. Work must be in conformance with all applicable federal, state, and local codes and standards. The Contractor shall provide the highest standards of workmanship using heavy-duty commercial quality materials and meet Original Equipment of Manufacture (OEM) or better standards. Where possible, materials used shall meet commercial and/or military specification standards. Recreational grade materials and workmanship are not acceptable.

4. The Contractor who is providing the quotation shall be certified to render maintenance and repair services as stated herein on marine vessels of this size and shall provide proof of such certification upon request.

4. Cleanup and remove all job-related trash, debris, and other Contractor materials.

5. Deliverables The Contractor Shall preorder and assure that equipment components are available for on-time delivery to meet contract deadlines, provide on-time completion of work to meet contract delivery date, quality design and workmanship, and the use of high-quality materials, deliver a fully operational leak-free set of lubrication, oil distribution, oil drain pan, cooling raw water, and hydraulic system hoses as designated, and all necessary personnel, equipment, and materials to perform work within the tasks described above in order to meet work requirements. Timeliness in completing tasks and returning the vessel to service is a high priority. The contractor shall assume liability for the repair of any damages caused by their company or representatives in completing this contract, provide quality workmanship to OEM criteria as new, and complete work observing all federal, state, and local laws.

6. Security On May 11, 2006, the National Oceanic and Atmospheric Administration (NOAA) issued policies and procedures for hosting foreign nationals (non-US citizens) as visitors or guests. Prior authorization must be obtained for all foreign nationals as defined in NAO 207-12, from the Department of Commerce Servicing Security Office. Sending a foreign national technician or assistant to perform work on the vessel without adequate pre-notification and obtaining appropriate clearance will result in workers being turned away without obligation for any compensation to the vendor for services rendered and will be grounds for service termination.

Work areas will be unlocked or otherwise made available by the vessel captain upon request.

Contractor work hours must be agreed upon by the VOC and vessel captain since the vessel captain is responsible for opening the vessel to Contractors and locking and securing the vessel at the end of each workday when in homeport.

7. Place of Performance – The place of performance has yet to be determined, but should be within 70 nautical miles of Cambridge, MD.

8. Period of Performance – The government will provide access to the vessel at the earliest date possible. Scheduling work must be coordinated and approved by the vessel captain and the VOC prior to beginning work to accommodate previously scheduled underway time for research projects and reserve dates. Period of performance is Date of Award – September 2027 (actual start date to be coordinated once award is made). Parts shall be ordered with adequate time for delivery to meet agreed project start date. The vendor shall complete all tasks, deliverables, installation, testing, and invoicing within 21 calendar days of contract award and/or the earliest date the vendor can schedule work to begin due to parts availability.

9. Special Considerations

As an environmental organization, NOAA has developed an Environmental Sustainability Program to guide day-to-day work practices and planning for staff, volunteers, visitors, and Contractors/Vendors.

Work must be accomplished in such a way as to minimize the potential of environmental impact by operating in an environmentally responsible manner and to the extent possible using environmentally friendly procedures, services, and products.

10. Contact Information:

NOAA, National Ocean Service, National Centers for Coastal Ocean Science Cooperative Oxford Laboratory 904 South Morris Street Oxford, Maryland 21654-9724

Dr. John Jacobs – Director COL, Vessel Operations Coordinator (VOC) and Government Point of Contact Office Phone: (410) 829-0940, or E-mail: john.jacobs@noaa.gov

Gary Culver, Vessel Captain, Maryland Dept. of Natural Resources and Technical Point of Contact Cell Phone: (443) 786-2222, or E-mail: Gary.Culver@maryland.gov