A Notice to Bidders CA202617C.pdf

STATE OF HAWAI’I

DEPARTMENT OF DEFENSE

OFFICE OF THE ADJUTANT GENERAL

3949 DIAMOND HEAD ROAD

HONOLULU, HAWAI’I 96816-4495

NOTICE TO BIDDERS - CONSTRUCTION

COMPETITIVE SEALED BIDDING (IFB) for "Gravesite Restoration for East Hawaii Veterans Cemetery No. 2, Hilo, Hawaii, State of Hawai’i, Department of Defense, Office of Veterans Services, Job No. CA- 202617-C" will be issued and awarded by the Department of Defense, Engineering Office via Hawai’i Electronic Procurement System (HIePRO). All bids shall be submitted and uploaded through HIePRO prior to and no later than 2:00 P.M. HST on Monday, August 10, 2026. The record of each Bidder and their respective proposal shall be open to public inspection by request for copies of bids. Late bids will not be accepted after the due date and time or received in any other form than electronically through HIePRO.

Proposed Scope of Work consists of, but not limited to: Headstone raising, realignment and cleaning, grading and turf installation of disturbed areas at the East Hawaii Veterans Cemetery No. 2. The estimated construction cost is between $2.5 million and $5 million.

A Site Visit/Pre-bid meeting will be held on August 4, 2026, at 9:00 a.m. The site visit will start at the East Hawaii Veterans Cemetery at 9:00 a.m., August 4, 2026, with Wade Ishii. Please email Mr. Ishii at wade.t.ishii@hawaii.gov by July 31, 2026, to register for the site visit. All interested bidders and sub-contractors are welcome, but not required to attend.

Bidders are advised that they should not wait until the last minute to submit their bid through HIePRO.

Bidders are solely responsible for ensuring that their electronic submission through HIePRO is complete and all mandatory bid files are attached to their bid prior to the due date and time. The Engineering Office shall not be responsible for any delay or failure of any Bidder to submit any materials updated through the IFB process on a timely basis.

QUESTIONS AND REQUESTS FOR CLARIFICATION

Questions and Requests for Clarification regarding the Technical Specifications or any other aspect of the IFB must be submitted via HIePRO by 2:00 p.m. August 5, 2026. Responses are scheduled to be posted on August 7, 2026. The Department of Defense, Engineering Office shall not be required to answer Questions or Requests for Clarification not submitted via HIePRO or received after the Questions and Requests for Clarification deadline.

Bidders are responsible for checking for any addenda for this project. The addenda will be posted on the HIePRO listing and at the State Department of Defense website at http://dod.hawaii.gov/hieng/

All documents can be downloaded from HIePRO and at the State Department of Defense website at http://dod.hawaii.gov/hieng/.

REQUIREMENT FOR CONTRACTORS LICENSING CLASSIFICATIONS

Due to the nature of the work contemplated Bidder must possess a valid State of Hawai’i Contractor's license in the appropriate classification.

General Engineering Contractors holding an ‘A’ license and General Building Contractors holding a ‘B’ license are reminded that due to the Hawai’i Supreme Court’s January 28, 2002 decision in Okada Trucking Co., Ltd. v. Board of Water Supply, et al., 97 Haw. 450 (2002), they are prohibited from undertaking any work, solely or as part of a larger project, which would require the General Contractor to act as a specialty Contractor in any area in which the General Contractor has no license.

http://dod.hawaii.gov/hieng/ http://dod.hawaii.gov/hieng/

Bidders are solely responsible to review the project requirements, determine the appropriate licenses required, and ensure that they possess and that the Subcontractor(s) listed in their OFFER FORM possess the necessary specialty licenses to perform the work for this project.

PROJECT LABOR AGREEMENT

A Project Labor Agreement (PLA) will be required for any construction project in excess of one million five hundred thousand dollars ($1,500,000).

The Contractor who is awarded the project shall be required to submit to the Department of Defense, Engineering a complete, fully executed Agreement-To-Be-Bound within fourteen (14) calendar days of project award, or as soon thereafter as is practicable as determined by the Department. The Contractor must also obtain Letters of Assent from each subcontractor of whatever tier who may be employed on the project and submit copies of such Letters to the Department of Defense, Engineering within fourteen

(14) calendar days of project award, or as soon thereafter as is practicable as determined by the Department. The required form of the Contractor's Agreement To Be Bound and the subcontractors' Letter of Assent may be found in the solicitation packet. Failure to timely submit any required Agreement- To-Be-Bound or any required Letter of Assent shall be cause for the State in its sole discretion to rescind the subject award and to award the project to: the responsive and responsible offerer with the next lowest bid price for solicitations made under HRS 103D-302; or the next highest ranked offerer satisfying all solicitation requirements for solicitations made under HRS 103D-303.

OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER

Submission of an electronic response to the State of Hawai’i constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawai’i at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.

CAMPAIGN CONTRIBUTIONS BY STATE AND COUNTY CONTRACTORS PROHIBITED

If awarded a contract in response to this solicitation, offeror agrees to comply with HRS §11-355, which states that campaign contributions are prohibited from a State and County government contractor during the term of the contract if the contractor is paid with funds appropriated by the legislative body between the execution of the contract through the completion of the contract.

HAWAI’I PRODUCTS’ PREFERENCE

In accordance with ACT 174, SLH 2022, effective June 27, 2022, Hawai’i Products Preference shall not apply to solicitations for public works construction. Therefore, the Hawai’i Products Preference shall not apply to this project.

Stephen F. Logan Major General Adjutant General

Posted on: July 24, 2026