A_Integrated Dictionary.pdf

AV-2: Integrated Dictionary Acquisition Management Enterprise Architecture Systems View

The AV-2 provides information pertaining to a specific architectural scope or boundary and consolidates relevant architecture elements into a single integrated dictionary.

Architecture State: Current State Version: Baseline 7 Revision: 05/30/2025

Product of the U.S. Dept. of Veterans Affairs, Office of Acquisition and Logistics (OAL) For any comments, requests, or feedback, contact: AskVAAcquisitionManagementEA@va.gov VA Acquisition Management Enterprise Architecture Homepage: https://vaww.ea.oit.va.gov/am-oal-ppso/ VA Enterprise Architecture Repository (VEAR): https://vaww.vear.ea.oit.va.gov/

Element Type Element Identifier Element Acronym Element Definition System 4-SIGHT Automated

Eyeglass Ordering 4-Sight An IT and business solution for the VA Prosthetic and Sensory Aids Service (PSAS) that promotes standardization of procurement of eyeglasses for veterans by using data to perform automation actions in VistA. 4 Sight is capable of decreasing the amount of open eyeglass orders; decreasing the amount of open eyeglass orders for greater than 30 days; and reducing the processing time associated with eyeglass ordering for prosthetics.

Component eCMS: Automated Acquisition Management Solution

AAMS eCMS System: Enterprise Contract Management System Contract management system which uses clause logic to build contracting documents’ verbiage and schedule. AAMS eCMS has functionality to allocate line items to accounting strings. Serves as the Repository for all acquisition files by VAAM/Policy. Provides document generation and integrations to internal and external systems to capture all acquisition actions, reduce cycle time, provide oversight, and stay in compliance with federal acquisition mandates.

System Analytics Data and Decision Support Unified Platform

ADDSUP An analytical tool that looks at the whole of the acquisition life cycle (from requirements to disposal) to provide prescriptive acquisition capabilities to the requirements owners and acquisition professionals. ADDSUP brings together acquisition data, logistics data, spend data, to provide an enterprise view of what is being procured and the total lifecycle cost of those items in order to maximize opportunities to reduce overall costs for goods and services.

Component AKP: Acquisition Lifecycle Assistant

ALF-A AKP Component: Acquisition Knowledge Portal A central point of access to acquisition policies, standard business processes and operating procedures, interactive tools, and updates to critical programs and systems.

Real-time content management & SPE for accessing the most current information.

Component AKP: Acquisition Lifecycle

Navigation ALF-Nav AKP Component: Acquisition Knowledge Portal

A central point of access to acquisition policies, standard business processes and operating procedures, interactive tools, and updates to critical programs and systems. Provides digitized process support.

Component eCMS: Acquisition Service Bus

ASB eCMS System: Enterprise Contract Management System An eCMS Enterprise Service Bus that provides APIs which are called by multiple eCMS internal and external components.

Component eCMS: Acquisition Task Order Management System

ATOMS eCMS System: Enterprise Contract Management System The portal for Request for Task Execution Plan publication, Task Execution Plan receipt, post award Contractor Reporting, QASP reporting, etc. Provides an automated means of facilitating the pre-award and post-award communications and oversight of enterprise multi-award contracts with prime vendors.

System Business Activity

Monitoring BAM An automated monitoring software tool provided by Oversight Systems that continuously scans VA vendor payments to identify and prevent improper transactions. It is a web-based, modular, Commercial off-the-shelf (COTS) software powered by a collaborative reasoning engine. BAM processes terabytes of data and runs analytics against it, flagging irregular vendor payments, and directing them to remediation. It monitors multiple data sources, identifies changes in data to specific business rules of an organization and triggers the delivery of information via multiple communication methods in real-time. BAM, an enterprise solution, provides a summary of business activity to users and the ability to create their own dashboards and monitor business services and processes.

Real time visibility capacity aids in defining and analyzing invoices and business risks to maximize profitability and optimize efficiency. By using BAM, identifying and preventing improper payments improves the efficiency and accuracy of the Do Not Pay (DNP) and Recapture and Recovery Program processes to comply with the following: (1) Office of Management and Budget (OMB) A-123 of 2016, OMB A-136 of 2016, (2) Improper Payments Elimination and Recovery Act (IPERA) of 2010, and (3) Improper Payments Elimination and Recovery Improvement Act (IPERIA) of 2012. The annual average volume of payments to vendors monitored using BAM is $16 Billion dollars over the past four years. In 2020 over 80 million suspect payments were analyzed.

System Burial Operations Support System - Enterprise

BOSS-E A system of systems consisting of 10 VA legacy sub-systems that are part of an ongoing application modernization effort. The multi-year goal will be to transition users from these legacy Memorials systems by leveraging MBMS, VA systems, and COTS solutions.

VA will migrate the functionality of the following mission-critical IT systems into MBMS and then decommission these systems as part of BOSS-E: Burial Operations Support System (BOSS), Automated Monument Application System (AMAS), Eligibility Office Automation System (EOAS), Nationwide Gravesite Locator (NGL), Presidential Memorial Certification (PMC), Daily Burial Schedule (DBS), Kiosk - Nationwide Gravesite Locator (KGL), Memorials Enterprise Fax System (MEFS), Gravesite Assessment Reporting (GAR), Management, Memorials Administration Decision Support System (MADSS).

System Budget Tracking Tool BTT An integrated enterprise-wide budget planning, management and reporting system, was used to plan the annual budget at the obligation level and to manage execution and funds resource allocation through the end of the year. Current documentation in the code for the CDW interface with BTT still refers to HPTi and HPT.BTT takes a daily download (in the morning hours) from CDW that helps us track our detailed budget operating plan (a detailed spend plan) and commitment data from IFCAP of about 4,000 non-pay lines plus the pay data by BOC/SOC.The flat file is processed as soon as it arrives by an automated job that goes line by line and inserts it into the main application database. Strict adherence to the file format is necessary for processing to succeed.

System Centralized Administrative Accounting Transaction System

CAATS Web-based automated system that allows for the electronic input and approval for accounting source document/transaction, improvement of internal controls standardization of accounting entries, electronic audit trail, and separation of duties. It is the central interface to the Financial Management System(FMS) for both Veterans Benefits Administration (VBA) and National Cemetery Administration (NCA). There are currently 18 modules in CAATS.

Component/Database eCMS: Consolidated Acquisition Data Bank

CAD eCMS System: Enterprise Contract Management System Acquisition data repository, utilized by the ASB to provide authenticated acquisition data to numerous VA systems.

System Charge Card System CCS Provides an interface for the charge card provider bank and automates paying invoices, providing invoice and payment information to FMS. CCS system creates a flat file to record transactions in FMS that were paid outside of the FMS system.

Component eCMS: Contract Catalog

Search Tool CCST eCMS System: Enterprise Contract Management System

A comprehensive online listing of active, nation-wide, healthcare-related contract vehicles, and over 1 million catalog line items pertaining to the VA. Users can browse everything currently awarded and available under NAC contract vehicles.

Database Corporate Data Warehouse CDW An ecosystem of real and virtual servers that unify and integrate key enterprise VA strategic data assets. CDW is an evolving data repository designed to store and secure data through efficient acquisition, integration, and curation of multi-source data sets into one coherent logical data model. The CDW is the physical implementation of this logical data model at the enterprise level with a high degree of fidelity. CDW data is curated with a commitment to excellence as it contains valuable Veteran data including data pertaining patient clinical records, enrollment statuses, financial data, administrative information, utilization workload, Veteran benefits as well as many other data domains that are critical to the comprehensive care of US Veterans. Data typically ranges from October 1999 to present. Key VA stakeholders leverage mission critical analytical assets using CDW data and infrastructure. The CDW secures data domains according to NDS categorization and provides a consolidated access model including automatic role based local access. This tool empowers VA with a widely adopted use of modern analytical tools provided through self-service BI which in turn facilitates the creation of efficient and high quality data products used to improve service and outcomes to Veterans and their families.

System Construction and Facilities Management Support System

CFMSS Provides the tools and functionality that facilitates the VA Construction and Facility Management (CFM) staff the ability to manage all major construction projects (over $20 million). The system is comprised of 4 major functionalities. The first is, the construction project management functionality. This provides CFM the ability to plan, manage, schedule, track, capture milestones and report on all construction and preservation efforts. The second major functionality is financial management. This provides CFM the insight into budgeting, tracking, transactional data, and reporting of all CFM related funds. The financial components pull data, at intervals, from FMS to provide the most up to date information. The third functionality of CFMSS supports CFM, the Office of Real Property and the Office of Acquisition, Logistics, and Construction (OALC) and is the historical document search and storage. Examples of documents stored are leases, deeds, memos, plans and other legal documents related to these efforts. The fourth major functionality is the robust reporting functions. The reports generated support several ancillary activities such as budget planning, new facilities planning, and even Congressional reporting requirements.

System Collection Information Repository

CIR (Treasury) A web-based tool that gives federal agencies information on deposits and collections. CIR streamlines financial transaction information from all collections and settlement systems into one place.

Component AKP: Closeout Bot Closeout Bot AKP Component: Acquisition Knowledge Portal A bot which searches contract that meet specific criteria that allow the contract to be closed via a bot; will select potential contracts and provide to contract owner for approval of that closure; uses eCMS/AAMS and FPDS to close contract

System Contractor Performance Assessment Reporting System

CPARS A web-enabled application that collects and manages the library of automated Contractor Performance Assessment Reports (CPARs). A CPAR assesses a contractor's performance and provides a record, both positive and negative, on a given contractor during a specific period of time. Each assessment is based on objective facts and supported by program and contract management data, such as cost performance reports, customer comments, quality reviews, technical interchange meetings, financial solvency assessments, construction/production management reviews, contractor operations reviews, functional performance evaluations, and earned contract incentives.

System Corporate and Regional

Matrixed Budget System CRMBS Provides a flexible and configurable platform to support VA's Construct & Facilities Management (CFM) budget & spend plans business practices. This product improves financial business processes such as spend controls, approval workflows, and financial analytics. CFM provides single source for Major Construction, segregation of duties and approval documentation critical for CFM financial audits and implements financial policies on approval thresholds. CFM provides capability for decentralized acquisition with centralized oversight and control; segregates multiple appropriation to assure funds are used in accordance with governing General Ledger.

System FAI Cornerstone OnDemand

CSOD The Federal Acquisition Institute (FAI) has been charged with fostering and promoting the development of a federal acquisition workforce. FAI facilitates and promotes career development and strategic human capital management for the acquisition workforce.

Cornerstone OnDemand. is a cloud-based people development software provider and learning technology company.

System Distribution and Pricing Agreements (Defense Logistics Agency)

DAPA (DLA) A Distribution and Pricing Agreement (DAPA) helps establish the selling price for medical and pharmaceutical products and gives the Defense Logistics Agency (DLA) the authority to distribute the DAPA-holder's products to the military. Part of the Prime Vendor Program, DAPAs are established with pharmaceutical and medical/surgical manufacturers and distributors. Under the DAPA, the agreement holder consents to allow the prime vendor to distribute its products to the ordering facilities and agrees that the prime vendor will be charged the same price as established in the agreement.

Component eCMS: EAS Administration - Enterprise Acquisition System

EAS Admin eCMS System: Enterprise Contract Management System Administration tool that combines the administrative activities that encompass all GOTS applications and to retire the TOMS Administrative functionality. The administration includes all reference table values, ASB accounts and permissions for systems, user profiles, office information, user roles, and the different site administrative activities.

System MAXIMO Enterprise Asset and Work Management

EAWM The Maximo to FMS Data Feed replicates the transmission of capitalized asset (equipment) transactions that occurs today between AEMS/MERS and FMS.

Will be used to replace the Automated Engineering Management System / Medical Equipment Reporting System

Component eCMS: Enterprise Business Solutions Administration

EBS Admin eCMS System: Enterprise Contract Management System EBS Admin enables system administrators to hold elevated access to:

I.Manage user profiles in EBS Profile II.Manage all drop down values used by the EBSProfile, OOD and eCOR File modules III.Manage Auditor access to OOD and eCOR File modules

Component eCMS: Enterprise Business Solutions Profile

EBS Profile eCMS System: Enterprise Contract Management System EBS Profile is the landing page where users may edit and update personal information. This site also provides a snapshot view of pending assignments and tasks in regards to the Ordering Officer and eCOR File modules.

I. System Administrator: This role grants the user the ability to modify any user EBS Profile or add new users to the system.

II. User Role: This role allows a user to see and edit their own EBS profile. Users with this role are not able to modify other users’ profiles.

System GSA-e-BUY eBUY Acquisition tool used by thousands of US federal agencies and military services worldwide to achieve required competition, best pricing and value.

System Electronic Catalog

(Defense Logistics Agency) eCAT (DLA) DLA Troop Support's Medical Supply Chain developed ECAT to streamline its business practices and expand its range of procurement options. ECAT is an internet solution that uses the latest technology for ordering, distribution, and payment, providing Department of Defense and other Federal agencies access to multiple manufacturers’ and distributors’ commercial catalogs at discounted prices. The program is a complementary acquisition strategy allowing customers to browse, compare, and order a wide range of laboratory supplies and equipment, dental supplies and equipment, optical supplies, orthopedic implants, cardiovascular products, medical/surgical supplies, and medical equipment.

System eCFR.gov eCFR.gov The Code of Federal Regulations (CFR) is the codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government. The Electronic Code of Federal Regulations (eCFR) is a point-in-time system that allows you to browse the Code of Federal Regulations as they existed at any point in time

Component eCMS: Contracting Officers Module eCOR eCMS System: Enterprise Contract Management System Provides CORs electronic access to contract documents. Contracting Officers approve the COR nomination electronically.

System Electronic Subcontracting Reporting System eSRS Creates higher visibility for federal contracting officials who need to access and review subcontracting reports and introduce efficiency into the process of gathering information on federal subcontracting accomplishments.

Component eCMS: eVendor Portal eVP eCMS System: Enterprise Contract Management System Contracting can post requirements to the VP and vendors can respond electronically. Procurement evaluations can be established in VP.

System Federal Data Check FedDataCheck FedDataCheck is a collaborative platform. That regularly builds in the data quality insights from federal contracting experts, such as flagging awards that used a socioeconomic set-aside while referencing a GWAC, and we regularly add requested enhancements such as Service Contract Inventory reporting.

System Financial Management System

FMS The Financial Management System (FMS), VA's Corporate accounting system, was fully implemented in VHA at the beginning of FY 1996. VA's FMS system is a standardized, VA-wide system that interfaces externally with the Department of Treasury (DoT), the General Service Administration (GSA), the Internal Revenue Service (IRS), the Defense Logistics Agency (DLA), and various commercial vendors and banks for electronic billing and payment purposes. It is VA's core financial management system that interfaces internally with the IFCAP Accounts Receivable system and other subsystems such as Integrated Billing.

System eCMS: Forecast of Opportunities and Requirements Center of Excellence

FORCE eCMS System: Enterprise Contract Management System The starting point for all program office opportunities and requirements. Represent possible procurements where funding, resources, and/or market research may be required.

Component Forms and Publications Orders

FP Orders Forms and Publications (FP) Orders is a legacy mainframe application hosted at a VA datacenter. This application is used enterprise-wide by approximately 500 end users to requisition items for their locations, including: paper forms, publications, Veteran burial flags, and gun locks (in support of the VA’s Suicide Prevention program). FP Orders contains over one thousand orderable items. The Office of Procurement, Acquisition and Logistics (OPAL) Service Distribution Center (SDC) uses the application to process and track the requisition requests and uses various system reports to conduct inventory management functions to ensure adequate stock is on hand to fulfill all requests.

System AKP: FPDS Dashboard FPDS Dashboard AKP Component: Acquisition Knowledge Portal Pulls Data from ferderal data bases

Component Federal Procurement Data

System-Next Gen FPDS-NG FPDS-NG was implemented as a central point for consolidated collection and access of statistical and management information related to government acquisitions. is a searchable repository of millions of federal contact actions. FPDS-NG covers over 180 data points on federal contracts over the micro-purchase threshold based on contract data entered at the agency level.

The eCMS (AAMS) users can submit award data via a web service interface over HTTPS using the ‘Report to FPDS’ capability in an AAMS action. User account information, stored in the AAMS user maintenance function, is submitted for user authentication to FPDS-NG to as part of the web services call.

System Financial Reports System FRS A simple ad-hoc SQL reporting tool that produces text extracts for use in Excel. Data extract from FMS: 1.Daily extract of general journal transactions relating to spending from budget and obligation through Treasury confirmation of payment. 2.Monthly extract of accounting string level trial balances. 3.Current Statement of Allowance. Also includes account dimension reports and Status of Allowances report.-Transaction detail loaded nightly-Trial Balance account level data loaded monthly. Extracts limited to 100,000 rows so summarization is required for larger queries.VA wide, 450 financial managers per month use FRS with more than 2000 having access on a mainframe based Oracle database moving to Linux in the near future.

System General Services Administration - Advantage

GSA Advantage Is an online government purchasing service run by the General Services Administration (GSA).

GSA Advantage is an online shopping and ordering service created within the GSA for use by government agencies to buy commercial products and services. Its mission is to provide a streamlined purchasing portal for federal agencies to acquire goods and services.

System General Services Administration - eLibrary

GSA eLibrary GSA eLibrary is a source for the latest GSA contract award information. GSA offers a wide range of acquisition services and solutions utilizing a variety of tools, contract vehicles, and services to meet the customer's specific needs including Multiple Award Schedules, Governmentwide Acquisition Contracts, Technology Contracts, and Assisted Acquisition Services.

System General Services Administration - Vendor Portal

GSA VP The Vendor Portal is a web-based tool that gives industry partners who are not using EDI better visibility into their orders and enables automatic communications between GSA and its customers. While EDI remains the preferred processing method, industry partners with small order volume and less technical proficiency may choose to use Vendor Portal.

System High Tech Medical Equipment

HTME (EER) The HTME Ordering Division utilizes the HTME Consolidation Process for the majority of VHA’s Radiology and Radiation Therapy requirements

System Identity and Access

Management - Enterprise IAM The Identity and Access Management (IAM) program consists of two mutually supporting parts: Identity Services (IdS) and Access

Services (AcS) both of which include various enterprise services. The goal of Identity Services is to provide a foundation for a strategic single view of a Veteran or beneficiary, as well as other persons including VA employees, contractors and system users, for business purposes such as healthcare and benefits delivery. Reliable and proven Identity Service (IdS) capabilities that effectively establish a single authoritative and unique identity for VA Patients and Beneficiaries across VA enterprise via the Master Person Index (MPI): 1) Ensures correlation of all systems, 2) Provides the ability to locate a person across the VA enterprise, 3) Manages accuracy of identity traits with business rules, 4) Standardized business processes ensure accuracy. The goal of AcS is to provide seamless, authenticated, and authorized access to VA applications. Providing authentication and authorization services to VA applications externalizing security from application layer so application owners can focus on business services for internal and external stakeholders: 1) Centrally manage users identities that require access to VA's IT systems, 2) Consistently authorize/grant user permissions to protected VA information assets and data, 3) Meet Federal guidelines and mandates for information security, 4) More secure access with centrally managed identities and approved credentials.

System Integrated Financial Acquisition Management System iFAMS A modern integrated financial management and acquisition solution with transformative business processes and capabilities.

System VistA: Integrated Funds Distribution, Control Point Activity, Accounting and Purchasing

IFCAP VistA Component: Veterans Health Information Systems and Technology Architecture -- consists of 180 clinical, financial, and administrative applications integrated within a single transactional database.

IFCAP automates several financial and logistics activities. IFCAP is used to manage budgets, order goods and services, maintain records of available funds, determine request status, compare vendors and items, record receipt of items into the warehouse, and pay vendors. IFCAP maintains an interface from FMS and an indirect interface to FMS through GECS. IFCAP's primary functions include: Funds Control, Requisition and Awards, Supports GIP for inventory replenishment, Support PIP for inventory replenishment, Property Management via the Automated Engineering Management System/Medical Equipment Reporting System (AEMS/MERS) sub-system, Supports BeneTravel, VistA AR, and VistA Surgery.

Component Integrated Personal Pay System

IPPS Receives electronic invoice data and provides approval/acceptance workflow and FMS payment transaction creation.

IPPS is an internet portal for invoice processing. Instated in 2014, IPPS is an enterprise-level payment system that handles as many types of payments as possible, and is primarily used to handle VA payments to commercial vendors.

Benefit payments are processed in VBA systems Payments to government entities processed through IPAC with the exception of the Postal Service.

System Integrated Supply Management System

ISMS The Integrated Supply Management System (ISMS) is digital catalog of non-expendable inventory equipment. VA locations across the enterprise utilize ISMS to identify category stock numbers that are associated with items in those VA locations inventory. A user would access the ISMS URL to query the catalog to locate their inventory items associated stock numbers. This tool does not track, record or link assets to any type of inventory management tool. The Office of Acquisition and Logistics (OAL) team is responsible for maintaining and updating the catalog items. ISMS currently contains roughly 2300 catalog stock item descriptions and numbers.

System Kahua Federal Network KFN A FedRAMP SaaS that will be used as the VA's Construction Management software, replacing the on-prem Tririga (CPMS) solution

#1643.

System Memorial Benefits

Management System MBMS The product provides a modernization of the Burial Operations Support System - Enterprise (BOSS-E) by replacing BOSS-E's multiple applications with a cohesive, modernized enterprise system while incorporating new functionality and process improvements. MBMS automates business processes associated with burial scheduling, tracking orders and delivery of monuments. It provides a complete historical record for each monument application and automates all manual, paper-intensive record keeping as well as information and forms processing associated with over 135,000 yearly interments. MBMS enables NCA end-users to perform eligibility, benefits, and cemetery management functions using one system.

System McKesson McKesson A global leader in healthcare supply chain management solutions, retail pharmacy, healthcare technology, community oncology and specialty care. McKesson supplies all of the VA's medical centers and outpatient clinics, as well as the VA's Consolidated Mail Outpatient Pharmacies (CMOPs).

System Medical Surgical Product Data Bank

MedPDB (DLA/VA) A tool that calculates the extent to which VA medical centers purchase products via Medical Surgical Prime Vendor-Next Generation (MSPV-NG) instead of the open market and the cost avoidance that is achieved when that occurs.

System eCMS: MicroStrategy Reporting Tool

MicroStrategy eCMS System: Enterprise Contract Management System An enterprise data warehouse reporting tool that supports ad-hoc query and automated report generation/distribution pertaining to Acquisition data.

Component AKP: Market Research Assistant

MRA AKP Component: Acquisition Knowledge Portal A bot which assists end users enter market research criteria once then search against selected federal databases

Component NAC Contract Management System

NAC CM A contract management tool used by NAC to manage all NAC contracts that are of the IDIQ type with the exception of the CSAS acquisitions. The tool fills several gaps in similar contract management systems: handling complex pharmaceutical price structures, providing VAFSS award information to GSA for GSA Advantage and GSA eLibrary, and providing DLA information on joint VA-DLA contracts.

System Non Recurring Maintenance Reporting

NRM A maintenance that is not routinely accomplished. NRM program funds are authorized for non-recurring replacement, repair, alteration, or improvement of physical infrastructure (real property). NRM projects have a minor improvement ceiling of $300,000.

NRM includes projects that are not covered by maintenance and repair, or major or minor construction funding. Projects estimated to cost more than $300,000 will be funded from the minor construction appropriation.

System Omnicell Supply Point of Use Cabinet

OmniCell S-POU Automated Supply Point of Use (POU) inventory management technology system that uses smart cabinets, shelves, and bins to capture data related to end user usage, stock replenishment, and other on-hand inventory management related transactions at supply distribution points at VAMCs and CBOCs in an expendable (EX). Omnicell Sup POUs are cabinets that can be locked and secured. They are typically located in or near areas where patients receive clinical services but can also be used in a medical supply closet, room, or warehouse. This technology system is used to assist Supply Chain Management staff with automation of the daily on-hand inventory management of EX supplies and requires an authorized clinician or staff member to log in and retrieve supplies for patient care. The technology communicates inventory and stock level updates to GIP and DMLSS. It is currently in use at many VA medical centers (VAMC) and Community Based Outreach Clinics (CBOC). They consist of commercially developed "smart" supply cabinets, bins, shelves, and management systems.

System eCMS: Ordering Officer Delegation Module

OOD eCMS System: Enterprise Contract Management System Provides the ability for Contracting Officers (CO) to assign and manage Ordering Officer delegation electronically.

Component SAM: Opportunities Opportunities SAM Component: System for Award Management

FBO is now called “Opportunities”. It’s required by law for contracts over $25K. Post FBO through AAMS (pre/solicitation). Contracts are also being posted to Vendor Portal (eVP) simultaneously.

Component Payment Automation Manager - US Treasury System

PAM (Treasury) The U.S. government uses the Payment Automation Manager (PAM) to pay all bills, except payments in foreign currency.

PAM processes about 1.2 billion payments each year, paying out almost 3 trillion dollars.

PAM replaced many older systems that Federal Program Agencies used, saving money and increasing efficiency.

System PAR Excellence PAR The automated, weight-based inventory management system will assist Supply Chain Management staff with the daily management of expendable supplies in all primary and secondary distribution points across the medical center by providing real-time inventory and stock level updates to GIP using weight-based technology.

System Pathfinder Pathfinder A vendor portal in which vendors can identify their desire to do business with VA and or provide information concerning an innovation that may support our Veterans. Originally started by OALC (Mr. Parrish) and the VHA Office of Innovation Experience, the intent is to assist vendors (small and large) vendors in learning and gaining opportunities to understand how to do business with VA. The primary effect for Pathfinder is for Vendors to provide innovative ideas, goods or services that may enhance the lives of our Veterans or the support that we provide our Veterans. We have done extensive demonstrations and received extensive stakeholder input from multiple offices including HCA’s (SAC, NAC, TAC), OSDBU, VHA (P&LO and other offices), OIT, and any other office we could solicit stakeholder feedback from.

System Procurement IQ Procurement IQ A commercial product for which we have a 1 year (now 9 months) license in which individuals can obtain market research on 1100 goods and services (to I include Vendor information). This is not an internal tool for VA, but an additional marketing tool to assist in understanding the total cost of ownership based on commercial market pricing, supplier capabilities based on financial and performance records, and other market research data.

System VistA: Prosthetics Prosth VistA Component: Veterans Health Information Systems and Technology Architecture -- consists of 180 clinical, financial, and administrative applications integrated within a single transactional database.

Is a package that automates purchasing. The Prosthetics module enhances patient care by determining what prosthetic services and devices have been provided to the veteran in the past, and decreasing the time required for the order, delivery, and/or repair of devices. The Prosthetics package provides control and auditing of expenditures and generates management reports. The Record of Prosthetics Service, VAF 10-2319, and the appropriate IFCAP obligation, are updated at the time of purchase (entry into the computer) of the item or service provided to the veteran. This update is accomplished through direct links to IFCAP and the Electronic Patient VAF 10-2319.

System Pyxis Supply Point of Use

Cabinet Pyxis Sup POU An automated Supply Point of Use (POU) inventory management technology system that uses smart cabinets, shelves, and bins to capture data related to end user usage, stock replenishment, and other on-hand inventory management related transactions at supply distribution points at VAMCs and CBOCs in an expendable (EX). Pyxis Sup POUs are cabinets that can be locked and secured. They are typically located in or near areas where patients receive clinical services but can also be used in a medical supply closet, room, or warehouse. This technology system is used to assist Supply Chain Management staff with automation of the daily on-hand inventory management of EX supplies and requires an authorized clinician or staff member to log in and retrieve supplies for patient care. The technology communicates inventory and stock level updates to GIP and DMLSS. It is currently in use at many VA medical centers (VAMC) and Community Based Outreach Clinics (CBOC). They consist of commercially developed "smart" supply cabinets, bins, shelves, and management systems.

System Remote Order Entry System

ROES A web-based application and order fulfillment application allowing VHA clinical providers to enter requests for products and services available through the Denver Logistics Center (DLC), and perform other associated functions. ROES is the front end of the DLC's supply chain/order fulfillment system. ROES is available to VHA and DoD clinical staff in designated disciplines (Audiology & Speech Pathology, Prosthetic & Sensory Aids, Orthotic & Prosthetic Labs, Home Telehealth), who place orders for patient care products and services maintained under DLC contracts.

System OAL Unauthorized Commitments Ratifications System

RTS Provides a workflow from the inception of a ratification all the way to award with all appropriate approvals.

Component eCMS: Response Server Web Service

RWS eCMS System: Enterprise Contract Management System Called by AAMS to retrieve award information after bid evaluation has ended.

Component eCMS: Suspension and Debarment

S&D eCMS System: Enterprise Contract Management System A process that protects the federal government from fraud, waste and abuse by using a number of tools to avoid doing business with non-responsible contractors.

System SAM.gov DataBank SAM.gov DataBank SAM.gov reports support analysis of the federal award lifecycle.

Standard reports contain information about contract activity and are formatted to meet the needs of both government and public users. Depending on the report, users can filter, sort, graphically display, and export the data in standard reports to locate information of interest. These reports are listed alphabetically below. Reports listed as “Anomaly” reports either report on anomalous circumstances, or have anomalies within the data and contain this information within the report descriptions.

System Small Business Administration (SBA) Dynamics Small Business Search (DSBS)

SBA DSBS The Small Business Administration (SBA) maintains the Dynamic Small Business Search (DSBS) database. As a small business registers in the System for Award Management (SAM), there is an opportunity to fill out a small business profile. The information provided populates the DSBS. DSBS is yet another tool contracting officers utilize to identify potential small business contractors for upcoming projects.

System SBA.gov SBA.gov Is an online government webiste fully dedicated to small business and provides conseling, capital, and contracting expertise as the nation's only go-to resource and voice for small businesses.

System Supply Chain Master

Catalog SCMC A Software as a Service (SaaS) searchable catalog solution that will contain all VA medical commodity, prosthetic device (to include durable medical equipment), expendable equipment, non-expendable, and non-clinical products that can be used by all employees.

This solution will serve as the SSoT for all stated items by harmonizing contract information from VA and other approved Federal contract offices.

System Strategic Equipment Planning Guide - Enterprise Equipment Request

SEPG-EER Tool integrates two legacy applications into one application tool. The Strategic Equipment Planning Guide (SEPG) portion of the application is an important part of equipment life cycle management. It is an equipment planning portal and form tool that allows VHA medical centers and stations the ability to efficiently identify equipment critical needs, select required equipment and technology, perform budgeting and financial planning, and plan new equipment acquisition deployment for given fiscal years where stations are deficient of the required equipment quantity to meet their mission. The SEPG is vital to ensure consistent equipment availability, provide efficient allocation of resources, promote accurate demand planning, facilitate equipment cost reduction, and enhance proper management of facility equipment. The EER portion of the application uses the SEPG equipment approval, or a manually input emergency request for equipment in an enterprise wide equipment request portal for use in VHA facilities to request, review and approve new equipment acquisitions. EER allows for attachment of supporting documentation, including vendor quotes, market research, approvals, and other required contracting paperwork. EER provides the workflow needed by facility Equipment Committees or the Equipment Life Cycle Management Directorate to make informed decisions for local or national approval and investment of funds. The SEPG-EER is deployed and hosted on the VA-Enterprise Cloud (Azure).

System Salesforce - Contract Manager

SF - CM Contract Manager is a Salesforce Module that is available for use by Contracting Officer Representatives (CORs) and those that the COR designates to manage VA Contracts. With this module the COR can manage, track, and report on the various components of an actively awarded contract. This includes onboarding and offboarding activity, deliverables, communications, budget and invoices and other general contract related tasks. The module is internal to the VA and is not public facing.

System Secured Payment System SPS (Treasury) The access point to systems that provide centralized disbursement services to Federal agencies. SPS allows Treasury to issue payments on behalf of a Federal agency by providing a valid “certification” from the requesting agency.

System Tungsten Tungsten The network enables Vendors to submit invoices to VAFSC for processing and allow the Contract Office to review and approve invoices online.

System USASpending.gov USASpending.gov The official open data source of federal spending information. We track how federal money is spent in communities across America and beyond

System VA Vendor Information Portal

VAVIP The Nationwide Vendor File Division uses this application daily to ensure the veterans receive their claim payments to correct vendor file records. Provides view of vendor change files that are uploaded overnight. This application is tied to FMS.

System Vendor Check VC P2P system managed by FSC; The Vendor Support team uses this application daily provide vendor information the same as in FMS: name, address, Tax Id, address, phone number and banking information. This application is used when FMS is not available to assist the CSR to provide 1st Call Resolution.

System Veterans Enterprise

Management System VEMS A Microsoft Dynamics Customer Relationship Management (CRM) enterprise solution which is has replaced the Office of Small and

Disadvantaged Business Utilization's (OSDBU) previous Information Technology (IT) infrastructure, called Vendor Information Pages (VIP) / Verification Case Management System (VCMS) that significantly enhanced OSDBU's ability to accomplish its VA mission to expand Small Business (SB) participation in Federal procurement opportunities. The VEMS CRM solution provides an enterprise level single sign-on (SSO) interface for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran- Owned Small Businesses (VOSBs) to support OSDBU's Verification process. The system also provides Government-wide access to promote sharing of data and resources between the different Government agencies that have common desired outcomes, and increased capabilities to VA staff to provide Goals Management, Risk Management, Acquisition Analytics, and Market Research tools between VA and other Government agencies to support Veteran participation in Government and State procurement opportunities. The VEMS CRM solution is hosted on the Veterans Administration (VA) Enterprise Cloud (EC) Microsoft Azure.

Forecast of Contracting Opportunity (FCO) is a funcationality within VEMS that provides various data views, representing VA’s best estimate of procurement opportunities during the current fiscal year.

System Vendor Event Matchmaking System

VEMSS A customizable, turn-key, user-friendly, mobile ready, web-based, cloud hosted solution to support the planning, management, and execution of VA national, regional, and local Direct Access Program (DAP) events. It addresses the VA's need to provide a collaborative event management platform where stakeholders at all levels across the organization have access to timely and accurate information required for planning, management and enhanced decision-making.

System VetBiz Statistics and Analytical Tools

VetBizSTAT Provides Market Research Software as a Service (SaaS) business intelligence and analytics solutions to address a wide-variety of market research, analytics, and reporting services to aid Procurement Decision Makers, Program Offices, Contracting Officers and other VA officials in conducting detailed, compelling, and defensible market research. The SaaS solution integrates with the VetBiz Portal via a single user interface and includes application customization, configuration, upgrades, software patches, updates, and helpdesk support. The SaaS solution supports Identity and Access Management services for single sign-on internal and external, as well as the integration of internal and external data sources and the delivery of web services, and/or Application Programming Interfaces.

Component VLTrader VLT A software used for transferring files via secure protocols. VL Trader enables secure data transfer among systems, and internal and external trading partners. This technology resolves ad hoc communication issues, including large files or attachments containing sensitive information. This technology provides visibility to support data concerns stemming from security issues and is designed to meet necessary compliance and regulatory standards, manage data exchanges, and merge disparate systems.

System Vendor Management System

VMS P2P system managed by FSC; A VMS Exception Report is generated for the Nationwide Vendor File Team when these exceptions are not allowed to process through the FMS system automatically through the nightly batch update. The exceptions come from local VA stations inputting Veterans information into the FMS AVIS system thus allows proper flow of adding/ modifying Veterans vendor files. Stations cannot make changes to vendor type, vendor name and SSN or TIN. The FMS/ Nationwide Vendor File Division Sections use this application daily to ensure the Veterans receive their claim payments to correct vendor file record in a timely manner.

System SAM: Wage Determination Wage Determination SAM Component: System for Award Management

Provides information on a set of wages, fringe benefits, and work rules that the U.S. Department of Labor has ruled to be prevailing for a given labor category in a given locality.

Component Warrant Management System

WMS A VA's acquisition workforce certification repository allowing the users and auditors to access certification history and their associated documentations. eCERT also maintains a record of the current FAC-C, FAC-COR and FAC-P/PM certifications and Warrants for the acquisition workforce based on the data established by the Federal Acquisition Institute Training Application System.

System Warrant Management System

WMS A VA's acquisition workforce certification repository allowing the users and auditors to access certification history and their associated documentations. eCERT also maintains a record of the current FAC-C, FAC-COR and FAC-P/PM certifications and Warrants for the acquisition workforce based on the data established by the Federal Acquisition Institute Training Application System.

Element Type Information Exchange Information Exchange Definition Information Flow Acquisition Data Data relating to acquisition, logistics, and spend on contract or program.

Information Flow Logistics Data The data resulting from the Product Support Analysis (PSA) process is tailored to a specific format to enhance usability by engineering and product support activities.

Information Flow Spend Data Federal spending information.

Information Flow Acquisition Plan Action Plan that documents all cost, schedule, technical, business, management, and other considerations that will govern an acquisition program and is derived from the Acquisition Strategy.

Information Flow Ad Hoc Created or done for a particular purpose as necessary.

Information Flow Ad-hoc Report Data Ad hoc report data is a business intelligence process used to quickly create reports on an as-needed basis.

Information Flow Amended Solicitation When, either before or after receipt of proposals, the Government changes its requirements or terms and conditions, the contracting officer shall amend the solicitation.

Information Flow Award Announcement Public announcement. Contracting officers shall make information available on awards over $4.5 million (unless another dollar amount is specified in agency acquisition regulations) in sufficient time for the agency concerned to announce it by 5 p.m. Washington, DC, time on the day of award. Agencies shall not release information on awards before the public release time of 5 p.m. Washington, DC time. Contracts excluded from this reporting requirement include.

Information Flow Award Contract Notification to bidder of acceptance of bid.

Information Flow Award Data Federal agency's award transaction data for full fiscal years.

Information Flow Award Information After the Bid Evaluation All bids (including modifications) received before the time set for the opening of bids shall be kept secure. Except as provided in paragraph (b) of this section, the bids shall not be opened or viewed, and shall remain in a locked bid box, a safe, or in a secured, restricted-access electronic bid box. If an invitation for bids is cancelled, bids shall be returned to the bidders. Necessary precautions shall be taken to ensure the security of the bid box or safe. Before bid opening, information concerning the identity and number of bids received shall be made available only to Government employees. Such disclosure shall be only on a "need to know" basis. When bid samples are submitted, they shall be handled with sufficient care to prevent disclosure of characteristics before bid opening.

Information Flow Budget Data Data relating to the broad funding priorities set forth by a government, often highly aggregated or grouped by goals at a particular agency.

Information Flow Budget, Obligation, and Payment Data See budget, obligation and payment data definition.

Information Flow Burial Vault Information Details regarding Burial Vault.

Information Flow Burial Vault Reimbursement Records Records of monetary benefits that are paid for an eligible Veteran's burial and funeral costs.

Information Flow Burial Vault Reimbursement Records, Burial Vault Records Records of monetary benefits that are paid for an eligible Veteran's burial and funeral costs and details on burial vault

Information Flow…