A-E IDIQ FFT Structural Inspections SAES.pdf

SCOPE OF ARCHITECT/ENGINEER SERVICES (SAES)

INDEFINITE QUANTITY CONTRACT FOR AE SERVICES

*** STRUCTURAL ENGINEERING SERVICES ***

UNDER THE COGNIZANCE OF NAVAL FACILITIES ENGINEERING AND EXPEDITIONARY

WARFARE CENTER AT VARIOUS LOCATIONS

27 September 2022

Structural Inspection of Live Firefighting Trainer Complexes Including Surface Warfare Schools Command

(SWSC) and Submarine Learning Center (SLC)

SAES OUTLINE: This SAES is comprised of the following sections and attachments

A. General Contract Information

B. Project Points of Contact

C. Project Funding

D. A-E Services (General)

E. Design Service Deliverables

F. Engineering Service Deliverables

G. Specialty Engineering and Testing Deliverables

H. Other Deliverables

I. Meeting/Conferences/Conference Calls

J. Special Design Criteria

K. Post Construction Award Services (PCAS)

REFERENCES: The guidance and requirements provided in the References listed below form the basis for this contract SAES. Unless noted otherwise, use the latest versions of these references as of the award date of each Task

Order (T.O.) as the basis for providing the product(s) under the respective T.O. In the event of conflict between this document and any document(s) referenced herein, the requirements of this document shall govern.

(a) National Fire Protection Association (NFPA) 1403

(b) US Army Corps of Engineers (USACE) “Safety and Health Requirements Manual” (EM 385-1-1)

(c) Department of Defense (DoD) Design Guidance FC 1-300-09N is found at:

http://www.wbdg.org/ccb/browse_cat.php?c=4

A. GENERAL CONTRACT INFORMATION: The A-E shall execute each T.O. under this contract in accordance with the guidance provided in the references. In cases where the references do not provide guidance, or provide only generalized guidance, specific guidance will be provided in this SAES or with the individual T.O. The lead discipline for this contract shall be a registered Structural Engineer.

A.1. Contract Title: STRUCTURAL INSPECTIONS OF LIVE FIREFIGHTING TRAINING COMPLEXES, INCLUDING SURFACE WAREFARE SCHOOLS COMMAND (SWSC) AND SUBMARINE LEARNING

CENTERS (SLC), CONUS AND OCONUS.

A.2. Contract Scope Description: AE services are required for structural investigation shall be conducted by a registered Professional Engineer (Structural Engineer) with experience and expertise in refractive materials and live fire training structures per NFPA 1403.

Specific items to be evaluated include, but are not limited to, the following:

1. Field Inspection and Destructive Testing

a. 100% visual inspection

b. Concrete Cores from various elements for petrographic analysis

c. Concrete Cores from various elements for compressive strength

2. Review of available as-built drawings.

3. Site walk, photos, and field verification of as-built drawings and current condition.

4. Interview facility managers to determine information regarding the condition of the facility, recent work accomplished, and plan for facility use changes.

5. AE to perform pull tests of representative heat shield anchors to ensure they have adequate capacity to support the heat shields.

6. Perform non-destructive testing (as deemed necessary).

7. A draft and final report shall be issued. Draft reports are due within 21 days after inspection. After

Government review and comment, final reports are due within 14 days. Unless otherwise specified in the task order, provide 4 (4) Hard Copy and four (4) compact disk versions of the final report. Reports shall include, at a minimum:

a. Executive summary including: brief project description; facility key plan and photo(s); findings, general recommendations, and ROM cost estimate for retrofits based on recommendations;

b. Existing building description;

c. The use of the structure;

d. The projected life of the structure at the current frequency of use;

e. The current condition of the structure relative to the original design intent;

f. Map showing locations of concrete cores

g. Summary of concrete test results

h. Methodology used for the inspection of the Fire Training Facility, including list or criteria;

i. Results of investigation including: field observations; identification of all deficiencies (including pictures) for all structural components caused by exposure to fire, water and weather;

j. Site photos including overall photographs of the structures, as well as photos of visible deficiencies;

k. Conclusions and Recommendations shall describe repair schemes for all structural members found to be deficient via schematic drawings;

l. Recommendations for repairs that are required to restore the structure to the original design capacities to the extent possible;

m. The new projected life of the structure with the new proposed repairs and with the assumption of the same frequency of use;

n. Engineering and construction cost estimates to make repairs;

o. Raw data for the report inputs.

p. Construction schedule (simple bar chart key milestones).

8. AE to base its proposal on no hazardous material is in the building.

9. Seismic evaluation of the buildings may be required as part of this project.

10. Design of modifications to the buildings may be required as part of this project.

11. Inspection of steel framing is limited to visual observation, materials testing, nondestructive testing and weld inspection are outside the scope of this project.

12. Life safety analysis in the event that the repairs exceed the facilities’ plant replacement value, may be required as part of this project.

13. The scope of the project may not be limited to the inspection and observation of structural components and framing. Evaluation of mechanical systems, burn props, ventilation systems and all other non-structural systems may be required as part of this project.

14. Depending on the installation, the A-E may be responsible for the removal and replacing of the existing heat shielding, grating and other obstructions. The A-E may also need to provide its own scaffolding to accomplish the work. If the installation removes obstructions and/or provides scaffolding, this coordination with the site needs to occur during/or immediately after the kick-off meeting to ensure there are no delays in performing the inspections.

15. The project kickoff meeting and initial site investigation for each site will occur on the same day. The timing of the field investigation is dependent on the schedule of the individual firefighting trainer complexes, approval of A/E safety plans and upon the timing of the removal of the obstructions within the buildings.

A.3. Project Locations: The locations for the projects covered under this contract include but are not limited to

Surface Warfare Schools Command (SWSC), Submarine Learning Centers (SLC), and any live firefighting trainer facilities at various military and DoD installations, most of which are in the United States, with some being

OCONUS. Each T.O. issued under this contract will specify the locations to be inspected. Navy schools and training facilities include, but are not limited to, Pearl Harbor, HI; Great Lakes, IL; Newport, RI; Groton, CT; Bangor, WA;

Point Loma, CA; Kings Bay, GA, Norfolk, VA; Mayport, FL and Yokosuka Japan.

A.4. Task Orders: Each T.O. will be initiated by a Statement of A-E Services (SAES), which will provide the description of the particular task(s) that will be required for the project. Each T.O. will include supporting data that is specific to the project and is the best information available as of the date that the T.O. is issued. If any conflicts occur between a T.O. SAES and the applicable references and/or attachments, including this document, the T.O.

SAES governs.

A.5. Technical Criteria: All T.O.s issued under this contract must be performed in accordance with the technical criteria (UFCs, engineering/architectural codes, technical instructions, guidance, etc.) required by this Basic IQ

Contract SAES. Unless noted otherwise, the latest versions of all technical criteria as of the award date of each T.O.

shall govern as the basis for providing the product(s) under the respective T.O. In the event of conflict between this document and any document(s) referenced herein, the requirements of this document govern.

A6. Schedule of A-E Fees: Each T.O. will be negotiated at the time of issue, based on the prices negotiated under this contract for the various standard services. Prices for services for which fixed rates are not determined at the time of this basic contract award will be negotiated for the T.O. based on fixed prices for hourly rates and other available standard rates for services.

a) Options: Individual T.O.s may identify optional items which are negotiated concurrently with the T.O.

requirements. These items may or may not be awarded at the Government’s convenience, and typically are NOT awarded concurrently with the basic T.O. requirements. Options that are negotiated will identify a timeframe in which they may be exercised.

b) Separately Priced Line Items to be Exercised During Execution: Unit prices for additional quantities of services, such as additional borings, may be requested by a T.O.

A.7. A-E Fee Proposal Format: The Contractor may submit fee proposals in its own format or utilize the NAVFAC developed Microsoft (MS) Excel workbook. Regardless of format, all proposals shall include all applicable substantiating backup information. An electronic copy of the MS Excel workbook may be obtained from the

NAVFAC Contracting Officer (KO). At the KO’s discretion, travel cost may be fixed price or reimbursed at cost.

Travel costs are considered allowable to the extend they are in accordance with the cost principle found at FAR

31.205-46.

B. PROJECT POINTS OF CONTACT: Specific persons will be identified with each T.O., along with their email and telephone information. Definitions and responsibilities are as noted below -

B1. Naval Facilities Engineering Command (NAVFAC) Contracting Officer (KO): The KO is responsible for all contract terms, changes or deviations requiring contract adjustments. The KO is the only person with the authority to make changes to or issue additional work under any T.O.

B2. NAVFAC Project Manager (PM): The PM administers the scope, schedule, and outside agency interface(s) for each T.O. The PM also coordinates the criteria requirements, provides technical oversight, and is responsible for managing project costs within the established budget. The KO has authorized the PM to perform general oversight and technical administration of the negotiated contract. In that position the PM may provide in-scope direction to the Architect-Engineer (A-E) to assure the terms of the negotiated services are met.

B3. Activity Representative: The Activity Representative serves as the POC to provide site access and site information, and may be located at the Activity Public Works Department or may be a representative of a Client

Activity. The Activity Representative does NOT have any authority to modify the terms and/or conditions of a T.O.

C. PROJECT FUNDING: Specific project funding criteria will be identified for each T.O.

D. A-E SERVICES (GENERAL): Perform all A-E Services that are required under this contract in accordance with the Department of Defense (DoD) Facilities Criteria (FC) 1-300-09N (Design Procedures). In addition, the following provides additional guidance and information related to the Design and Engineering Services required by this contract.

- DoD Unified Facilities Criteria (UFC) [http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc]

- Other NAVFAC Technical Publications [http://www.wbdg.org/ffc/navy-navfac]

- Unified Facilities Guide Specifications (UFGS) [http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs]

- NAVFAC Regional Specifications [http://www.wbdg.org/ccb/browse_cat.php?o=3&c=43]

- NAVFAC Design-Build (DB) Request for Proposal (RFP) website [Whole Building Design Guide

(WBDG) / http://www.wbdg.org/ffc/navy-navfac/design-build-request-proposal]

References and/or attachments that are specific to a project will be provided with the respective T.O.

D.1. Responsibility of the A-E:

a) The A-E is responsible for all designs/DB RFPs, drawings, specifications, and other services to be provided under this contract in accordance with the applicable FAR clause(s).

b) Members of the design team assigned to any T.O. must meet the professional requirements identified by discipline in the Whole Building Design Guide. In general, this document and subsequent T.O.s will directly refer to individual discipline qualifications when a project requires explicit and particular emphasis.

http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc http://www.wbdg.org/ffc/navy-navfac http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs http://www.wbdg.org/ccb/browse_cat.php?o=3&c=43 http://www.wbdg.org/ffc/navy-navfac/design-build-request-proposal

c) A corporate member of the principal A-E firm must sign every drawing in the space marked "Submitted by" located in the title block. This is required in addition to professional registration stamps.

d) Immediately upon award, apply for all the necessary passes for A-E personnel and vehicles to enter military areas in accordance with the latest applicable requirements. Special personnel identification badges may be required for access to these facilities on the installation. Request for these special badges shall be directed to the Activity POC. Escort by Activity personnel may be required in critical security areas or spaces.

e) When speaking or corresponding with Government personnel, the A-E’s personnel shall identify themselves as employees of the firm (contractor personnel), and when meeting face to face with

Government personnel on an installation, display distinguishing badges or other visible identification that identify the employees as members of the firm.

D.2. Field Investigations/Site Visits: Prior to each field investigation performed under this contract, prepare and submit an “A-E Site Visit Request”. A kick-off meeting will be held in conjunction with the field investigations. Dates of site visits/field investigation must be scheduled with and approved by the Activity

POC at least seven (7) calendar days prior to site visits. Allow sufficient time for approval of administrative submittals. Submit request in writing (via email) to Activity POC. As a minimum, the A-E Site Visit

Request must include the following -

- Name(s) of the A-E firm(s) making the request;

- Date of the A-E Site Visit Request;

- Date(s) and time(s) of the field investigation;

- Purpose of field investigation/site visit and brief description of what the A-E will be doing;

- List of equipment and vehicles that will be utilized by the A-E during the field investigation;

- Name and phone number of the A-E’s POC;

- Other pertinent information and/or requests that the Government needs to be aware of.

NOTE: Some locations for which a T.O. may be issued have security requirements that are more restrictive than the general requirements that must be met for this contract award. For those locations, additional personnel information may be required before site access will be authorized for the team members assigned to the T.O.

a) A-E Safety Plan/Accident Prevention Plan (APP): Within 14 days after award, submit an A-E Safety

Plan/APP for approval by the NAVFAC Safety Engineer/Officer prior to each field investigation performed under this contract. The A-E Safety Plan/APP must be prepared in accordance with the

U.S. Army Corps of Engineers (USACE) “Safety and Health Requirements Manual” (EM 385-1-1).

The prime A-E will prepare the A-E Safety Plan/APP for the entire team, with the sub-consultants submitting their respective hazard analysis for incorporation into the prime’s package. The A-E Safety

Plan/APP must include, but not be limited to, the following -

- Identified hazards that are anticipated to be encountered during the field investigation/site visit;

- Control measures to be taken;

- Procedures for fall protection;

- Procedures to be followed prior to and during access to confined spaces such as manholes, vaults, and attics;

- Emergency procedures to be followed in the event that injuries occur;

- Local emergency telephone numbers (most Navy and Marine Corps sites do not use “911”);

- Emergency contact telephone numbers for each member of the A-E’s field team.

NOTE: If the field investigation includes soil borings or other subsurface investigation, submit the A-E

Site Visit Request and A-E Safety Plan/APP to the NAVFAC PM at least 30 calendar days prior to start of work for approval. Identify the type of field investigation and the techniques to be used to verify the location of known utilities (i.e., visual, toning, GPR, potholing, hand digging, etc.). Mark the underground utilities before starting ground disturbing actions.

1) Provide the names of competent and/or qualified persons and proof of competency/qualification to meet specific OSHA Competent/Qualified person requirements.

2) Provide one (1) copy of the A-E Safety Plan/APP to each of the following -

- NAVFAC PM;

- A-E Field Team;

E. DESIGN SERVICE DELIVERABLES: The following Design Service Deliverables may be required for T.O.s issued under this contract. Specific and applicable referenced documents will be listed for each individual T.O.

- Drawings/Plans

- Specifications

- Cost Estimate

- Construction Schedule

- Repair Calculations

E1. Drawings/Plans: For specific requirements, refer to FC 1-300-09N.

a) Metric Units Design: Not Applicable.

b) Computer Graphics: All drawings to be provided under this contract must be accomplished and developed using computer-aided design and drafting (CADD) software and procedures in accordance with FC 1-300-09N.

c) Reference Drawings: May be required for renovations to an existing facility to provide information on existing conditions. Reference/”as-built” drawings may be available that can be provided as an attachment to a solicitation package. These are not the same as hazardous demolition drawings.

E2. Specifications: For specific requirements, refer to FC 1-300-09N. All project specifications must be prepared in the SPECSINTACT SGML format. Contact the NAVFAC Specifications Branch (Code CI46), to verify the latest guide specification, specification format, clauses, etc. that are to be used for each T.O.

E3. Cost Estimate: For applicable T.O.s awarded under this contract, provide cost estimates in accordance with

FC 1-300-09N and the “NAVFAC Cost Engineering Policy and Procedures.” Use the standard Work

Breakdown Structures provided with either PACES (Parametric Cost Engineering System) or MII (Micro-

Computer Aided Cost Estimating System/MACES - Second Generation) software. Submit both hard and electronic copies of cost estimates with each submittal and include the estimate native data. The latest version of the Cost Book must be used for MII and PACES, except where local pricing of materials is obtained.

a) A Basis of Cost Estimate (BoCE) will be required for the project(s) covered by this T.O. SAES in accordance with the “NAVFAC Cost Engineering Policy and Procedures.” As a minimum, the BoCE must include the following information –

1) Method used for the cost estimate development.

- State whether the cost estimate is based on quantity take-off (QTO) method, other method(s), or combination thereof.

- Statement that the cost estimate is based on the Final Design submittal.

2) Assumptions and exclusions to the cost estimate –

- Include the assumed minimum number of bidders. Examples of other assumptions include phasing, access restrictions, work hours (normal or overtime), etc.

- Prime Contractor markups used (i.e. - overhead, profit, markup on sub-contractors, etc.) and justification for the markup percentages used.

- Sub-contractor markups used (i.e. - overhead, profit, etc.) and justification for the markup percentages used.

- List work that is assumed to be performed by the Prime Contractor.

- List work that is assumed to be performed by the Sub-contractors.

- List and explain the use of other markups such as design contingencies, bonds, gross receipts tax

(GRT), other taxes, etc.

- Basis for General Requirements costs used.

3) Information estimating tools used – version of PACES or MII program used.

4) Source of information.

- Detailed explanation of the source(s) of material and equipment unit costs used.

- Basis for labor unit rates and labor burdens used (i.e., Davis-Bacon, etc.) including explanation for additional labor adjustments such as productivity.

- Escalation calculations and source of escalation factor used, such as the NAVFAC Building

Cost Index (BCI). The latest BCI may be found at http://www.wbdg.org/ccb/browse_cat.php?c=273.

E.4. Construction Schedule: Provide a Construction Schedule for all applicable T.O.s issued under this contract.

Include alternatives to expedite the final project completion as applicable. If required, the Construction

Schedule must include, but are not limited to, the following -

a) Estimated timeline of major construction activities.

b) Duration for long lead time items and installation.

c) Work items that will delay the completion of the entire project if started or completed late (i.e., critical path).

d) Environmental Requirements (i.e., EV permits, fish windows, eagle nesting, SHPO, etc.)

e) Impact of known station activities upon the Construction Contractor’s operations.

f) Seasonal weather considerations (including impacts on site soils).

g) Durations for submission and approval of administrative submittals.

h) Durations for material lead time and installation.

i) Interface of work trades within the project.

E.5. Repair Calculations: If required, Repair Calculations must include, but are not limited to, the following:

a) Estimated timeline to complete repairs.

b) Detailed calculations for repairs to be completed.

c) Detailed schematics and drawings of repairs to be completed.

d) Detailed information that would assist the local PW in completing the Repairs SAES.

e) Individual T.O.s issued under this contract, which may require Repair Calculations, will list and identify any additional requirements.

F. ENGINEERING SERVICE DELIVERABLES: The following Engineering Service Deliverables may be required for T.O.s issued under this contract. Specific and applicable referenced documents will be listed for each individual

T.O.

- Studies/Reports

- DD1391 Preparation

- Site Engineering Investigation (SEI)

F.1. Studies/Reports: The following studies may be required for T.O.’s issued under this contract. Requirements for applicable studies will be included with the respective T.O.

http://www.wbdg.org/ccb/browse_cat.php?c=273

a) Seismic Evaluation of Existing Buildings: If required by a T.O. issued under this contract, the evaluation must be done in accordance with FC 1-300-09N and all applicable UFCs.

b) Evaluation of Existing Buildings: This evaluation must be done in accordance FC 1-300-09N and all applicable UFCs.

Provide “Tier 1” seismic analysis per UFC 3-310-04 (Seismic Design for Buildings) and ASCE/SEI 41-13

(Seismic Evaluation and Retrofit of Existing Buildings) to identify building deficiencies, design remediation requirements, and identify associated costs.

F.2. DD1391 Preparation: The requirements to update a project’s Installation-PWD 1391 and prepare the DD1391 documentation encompasses many of the elements contained in this SAES. Specific requirements will be included in the respective T.O.s that request this service.

F.3. Site Engineering Investigation (SEI): If a SEI to verify the condition of an existing facility is required, as a minimum, the A-E must do the following -

a) Retrieve and review the activity's utility plans and consult with utilities personnel. The A-E is responsible for checking the accuracy of all plans and data used.

b) Review applicable DD1391 documents and all pertinent planning backup data. Also, consult with the activity’s planners responsible for developing the applicable DD1391 and the applicable backup data.

c) Investigate the proposed project site’s current field conditions and evaluate if the information obtained will be sufficient to allow a contractor to provide a bid proposal and allow a designer to proceed with the design of the proposed facility. If sufficient data is not available, provide a list of deficiencies that would prevent a designer from proceeding with the design.

d) Document the SEI’s purpose, actions taken, backup information, and findings/conclusions in a report and submit in accordance with the respective T.O. SAES

G. SPECIALTY ENGINEERING AND TESTING DELIVERABLES: None.

H. OTHER DELIVERABLES: In addition to the services noted above, the A-E is responsible for the following deliverables, as applicable, for each T.O. issued.

H1. Photographs: If required, provide digital photographs. Submit required photographs in its native format

(i.e., JPEG) and include them on CD with the 100% Pre-Final submittal. Special camera passes may be required to take photos.

H2. Meeting Minutes: Meeting minutes will be prepared by the AE and distributed to the participants within seven (7) calendar days of the meeting.

H3. Meeting and Submittal Distribution Dates will be scheduled for every task order issued on this contract.

The Submittal Due Date is the date all required documents shall be received at their respective delivery points.

Deliveries must be delivered no later than 2:00 p.m. on the date due. Exclude Fridays and Federal Holidays.

a) Electronic copies of reports are required in Adobe Acrobat (.pdf) format in accordance with the Electronic

Design Deliverables requirements of FC 1-300-09N.

b) The Design Guidance FC 1-300-09N is found at: http://www.wbdg.org/ccb/browse_cat.php?c=4 in cases of conflict between this scope and the above referenced criteria, the most stringent requirement will apply.

c) As-built drawings of the facilities will be made available for AE review; however, the Government makes no claims as to the accuracy of this information. The AE firm may make copies as required for the completion of this scope of work. Request for as-built drawings shall be directed to NAVFAC.

d) Topographic Field Surveys will not be required

I. MEETINGS/CONFERENCES/CONFERENCE CALLS:

I1. Locations: The following meetings/conferences/conference calls may be required by T.O.s issued under this contract. Organize, attend, and participate in the required meetings / conferences / conference calls at the designated locations specified by the applicable T.O.s. The durations and personnel who must attend each meeting/conference/conference call will be indicated by each applicable T.O. Unless otherwise noted the meeting(s) is/are identified to be held at Government facilities, provide/make the necessary arrangements for all meeting rooms and associated equipment.

I2. A Kickoff Meeting shall be held with NAVFAC EXWC and the user/customer to initiate the AE T.O.

and investigation-process. This meeting will occur at the FFT of each site. A site visit/field investigation will be done after the kick off meeting.

I3. The Draft Report Review Meeting will be held via Teleconference.

a. Allow sufficient time (at least 14 days after submission of the draft report) for Government review prior to scheduling the Draft Report Review Meeting.

b. Resolution of review comments will be required in accordance with Design Guidance FC 1-300-

09N.

J. SPECIAL DESIGN CRITERIA: None.

K. POST CONSTRUCTION AWARD SERVICES (PCAS): None.