A-E IDIQ DRAFT SOW.pdf

NIST Boulder AE IDIQ

NIST BOULDER ARCHITECT / ENGINEER

PROFESSIONAL SERVICES

INDEFINITE DELIVERY / INDEFINITE QUANTITY

DRAFT STATEMENT OF WORK

STATEMENT OF WORK:

I. GENERAL

The professional services that may be provided under this contract are of an architect or engineering nature, as defined by State Law, as applicable, which are required to be performed or approved by a person licensed, registered, or certified to provide such services. Reference FAR Clause 52.236-25 Requirement for Registration of Designers (JUN 2003). The CONTRACTOR shall provide Architect-Engineer (A/E) Services needed design of NIST owned jurisdictions in Colorado and Hawaii, operated and maintained facilities and/or for tenant build-out construction and renovation projects. Services may include planning, evaluation, design, construction, maintenance and/or rehabilitation, geotechnical and field surveying. NIST facilities consist of approximately 30 separate buildings totaling approximately 650,000 square feet, which consist of scientific research laboratories and clean rooms, warehouses, machine shops, maintenance shops, a central utility plant, administrative offices, and conference/auditorium facilities, along with radio transmission sites; utilities including electrical systems, water and sewage systems, communications and security systems, plumbing systems, and heating, ventilation, and air conditioning (HVAC) systems; roads and trails; bridges; ramps; fences and gates, and recreational and visitor facilities. Work may include professional services for interpretive exhibits to provide public information, architectural, structural, mechanical, electrical, civil, fire protection, security systems, geotechnical, and landscape architect capabilities including support related to these services.

Services may include study, Program of Requirements (POR), design, and pre- and post-construction services.

This Indefinite Duration, Indefinite Quantity contract will consist of three prime categories in support of anticipated NIST facility requirements. The estimated work composition is 70% MEP prime, 20% Architectural prime, 10% Civil-Structural prime. Each team will be responsible for completing entire scope, with prime performing at least 51% of the work in-house.

The areas to document capability of professionally meeting include Civil, Structural, Electrical, Mechanical, Architectural, Sanitary, Landscape engineering and design as well as appropriate support related to geotechnical, construction surveys, and computer aided detector design (CADD). Address capability to perform administrative management of a full-service A/E team comprised of these disciplines. Work efforts may include planning, preliminary studies, general construction and engineering type surveys, field data collection, verification of existing field data, inspection, modeling, review, design, and cost estimating.

Projects may include, but are not limited to: rehabilitation and new construction of Laboratories, administrative facilities, maintenance facilities, utility infrastructure, and other structures and facilities; roads, trails, fences, and parking areas; surveying may include, but is not limited to, ground surveys, boundary surveys, aerial photography and aerial topographic surveys, global positioning systems (GPS) surveys, preliminary and final design layouts, construction layouts, as-built surveys, hydrographic and hydrologic surveys, and technical assistance; drainage and storm water management systems; environmental engineering and compliance permitting, including hazardous materials condition assessments and testing, underground storage tanks and system appurtenances, and air and water quality monitoring systems; NEPA and Section 106 Compliance; and geotechnical engineering.

A/E Services under this contract may include, but are not limited to, the following:

A. Pre-Design Services which may include statement or scope of work preparation; evaluating and assessing existing conditions, data gathering, conducting field investigations (geotechnical and survey); preparation of feasibility studies; determination of requirements for LEED or Green Globes certification; technical services in support of National Environmental Protection Act (NEPA) or National Historic Preservation Act (NHPA)

Section 106 Compliance; code analysis, coordination with local utilities or other public entities; and permitting. As well as traditional pre-design services such as: advance project planning, feasibility studies, programming, development of preliminary project budget estimates, development of schematic and conceptual designs, and preliminary design analysis, including energy performance modeling and sustainability analyses.

B. Design Services which may include preparation or review of Design Development and Construction Documents (Drawing, Specifications, and Cost Estimates) and final engineering analysis associated with the construction and/or rehabilitation of new/existing facilities.

C. Construction Administration/Management Services which may include management of activities required to complete the proposed facility construction (advertisement and bidding process, contract award, construction surveillance, facility commissioning, warranty inspections, post occupancy evaluation/s, and the ability to provide a full-time on-site Project Inspector for the duration of any construction project.

D. Supplemental Services such as: Value Engineering/Analysis (Society of American Value Engineers certified), LEED (certified), and sustainability design and analysis (such as energy and water use modeling), Historic Preservation expertise, Solar and Wind Energy strategic planning, water and wastewater treatment, water well design and construction expertise.

E. Energy conservation and Sustainability Design Services (Including LEED documentation and certification, and commissioning).

F. Other studies, analysis, and support related to facility planning, design and construction management.

II. REQUIRED DISCIPLINES: Required disciplines include professionals registered as Architects, Engineers, and Landscape Architects. Engineering disciplines include, but are not limited to, civil, structural, environmental, electrical, mechanical, plumbing, geotechnical, fire protection, and safety.

Additional disciplines which may be required for some projects include registered, certified, or professionals qualified in the following areas: Acoustics, Air quality, Architectural Barriers Act Accessibility Standards (ABAAS), Audio/Visual, Building Envelope, Certified Commissioning Professional, Construction Management, Construction Safety, Construction QA Inspections, Cost Engineering/Cost Estimating/Cost Control/Life Cycle Cost Analysis, Energy Modeling, Environmental Planning, Environmental Science, Geology, Hazardous Materials, Historic Architecture, LEED Accredited Professional, Lighting, NEPA and Section 106 Compliance, Planning, Programmatic Accessibility (Section 504 & 508), Roofing, Security, Seismic Engineering, Sustainable Technologies, and Waterproofing.

Other services, including but not limited to, AutoCAD drafting and 3D modeling, word processing, and cost estimating will be required in the performance of specific task order requirements. Known requirements for compatibility with existing or future systems include Johnson Control’s Metasys for building automation controls, Hirsch for security, and Notifier for fire alarms. These and any other applicable conditions will be included in the Scope of Work for each specific task order.

A documented internal Quality Control program shall be applied to all services performed.

The A/E accepts ultimate responsibility, liability and duty to control the quality of the services provided to the Government as stipulated in the FAR, Part 36.609-2. The A/E shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other services furnished by the A/E, their employees, agents, assignees, and sub consultants under the contract. The A/E shall, without additional compensation, correct or revise any errors or deficiencies in its designs, drawings, specifications, and other services.

The A/E shall demonstrate existence of a Quality Control (QC) system that will be used for all work submitted to NIST. The QC system shall be utilized by the prime CONTRACTOR and all SUBCONTRACTORs and shall, at a minimum, include the following:

• Coordination of drawings and specifications within each discipline, and between all disciplines.

• Verification that all documents to be submitted are accurate and correct.

• Checklists for internal review of drawings, specifications, calculations, and cost estimates.

• Verification, prior to submittal to NIST, that all required documents for each submission are included and complete, per the contract requirements.

• Verification that all required documents have undergone a QC review prior to submittal to NIST. NIST requires documentation and submittal of all QC work performed.

III. COORDINATION: The proposed work may extend over several fiscal years, involving projects at various stages, which will require that the selected firm(s) must be capable of providing and managing a multi-disciplinary team from within the firm or in conjunction with sub consultants. The firm(s) will need to have direct contact with Federal, State or local regulatory agencies to ensure compliance with regulations, codes, policies, and permitting processes.

IV. SPECIALIZED SERVICES: In the course of doing business with A/E firms under contract with NIST, NIST occasionally needs to obtain specialized services from sub consultants under the prime contract. In these instances, the majority of the work may be performed solely by the sub consultant with little involvement of the prime CONTRACTOR. Even though the work is performed primarily by the sub-consultant, NIST will ensure that the prime is involved in all discussions and all correspondence is routed through the prime. The prime shall not be granted an administrative handling or coordination fee on sub consultant services.

V. SUSTAINABLE DESIGN: The U.S. Government has adopted sustainable design as the guiding principle for its planning, design and construction projects. This means meeting present needs without compromising the ability of future generations to meet their needs. In practice, sustainable design utilizes best available solutions within the design tradition and conserves global resources, utilizes energy efficiently, recycles materials and waste, and specifies ecologically responsible methods, practices, and materials in the construction and operations of Government facilities. Accordingly, the selected firm(s) must exhibit current credentials and demonstrated competency in sustainable design and “green” building systems. Firms shall validate their sustainable abilities and practices through completed construction projects, green certifications, green building awards, and use of green technologies. The LEED program is an example one such certification program.

VI. UNIVERSAL DESIGN AND ACCESSIBILITY: NIST is dedicated to making projects universally designed and seamlessly accessible to visitors and staff with disabilities. All planning, design and construction projects shall meet and exceed the requirements of the Architectural Barriers Act Accessibility Standards (ABAAS), Section 504 (program access) and Section 508 (electronic and information technology access) of the Rehabilitation Act. NIST policies require that projects exceed these federal requirements and apply the tenets of universal design to provide usable and inclusive experiences for all. To meet the requirements of Executive Order 13548, "Increasing Federal Employment of Individuals with Disabilities", NIST assures visitor use areas and employee areas are accessible and provide the connectivity to all amenities so that employees with disabilities can fully participate in all programs.

VII. REGISTRATION / LICENSING: Where applicable, the listed disciplines shall be licensed / registered to practice in the state in which the project is located. At the time of contract award the disciplines shall be or shall hold reciprocity eligibility to become licensed to practice in the states identified above under Project Locations. At least one person within the disciplines on the A/E's team shall be a LEED accredited professional.

VIII. DESCRIPTION OF WORK

For purposes of this contract, the services to be provided will consist of the following:

A. REQUIRED SERVICES: The services to be provided will be Pre-Design, Compliance, Schematic Design and Supplemental Services; Design Development and Construction Documents; and Construction Management.

All work and deliverables shall be stamped and sealed by Registered Professionals registered in the state where the project site is located.

1. Pre-Design, Compliance, Schematic Design, and Supplemental Services (Title I): Services in this category may include, but are not limited to, the preparation of conceptual, schematic, and preliminary design documents. This may include site and feasibility investigations; field and laboratory testing; pilot testing;

surveying; geotechnical studies;; investigation and analysis of existing systems; research and analysis of pertinent Federal, State, and local regulations and codes; permitting; value analysis (engineering) and preliminary design, including alternatives analysis, schematic design and design development; preliminary drawings; value and design analysis, including acquisition of data pertaining to local construction practices and material availability, outline specifications, and preliminary construction cost estimates; comparability cost analysis; National Environmental Policy Act (NEPA) and Section 106 Compliance; and peer review of NIST in house or other A/E designs.

2. Design Development and Construction Documents (Title II): Services in this category may include, but are not limited to, the preparation of design development documents, construction drawings, construction specifications and preparation of construction cost estimates for architectural/civil/structural/ sanitary/environmental/electrical/mechanical/geotechnical engineering projects, including repair, rehabilitation and modification of existing buildings, roads with associated parking, and utility systems; drainage and peer review of NIST in-house or other A/E designs. Final construction documents (i.e., plans and specifications) must be furnished to the NIST in an electronic format capable of being posted to the public on sam.gov.

3. Construction Management (Title III): Services in this category may include, but are not limited to, construction management services, which include management from construction contract award to final acceptance of actions required to complete the proposed facility including the warranty period. This includes construction observation, review of submittals, value engineering, site visits, field testing, the preparation of operation and maintenance manuals, construction support, and consultation during construction.

Soil Testing (includes borings and lab analysis). Environmental Services that include sampling of soil, water, air and construction material for hazardous content (field sampling and lab work), review of construction CONTRACTOR provided hazardous substance remediation plans, both safety and QC plans, field consult and Quality Assurance on hazardous material remediation actions, cost estimating, , specialty area field QA (for example: Conduct a one day mechanical engineering site inspection and prepare a report of any code deficiencies found).

Services in this category include schedule inspections of construction activities and review of submittals, Request for Information (RFI) and proposed modifications

B. Construction drawings shall be developed from approved preliminary drawings, and they shall embody adequate architectural, landscape architectural, civil, structural, environmental, geotechnical, mechanical, and electrical drawings showing details, dimensions, notational information and other data to ensure that the Construction CONTRACTOR has a complete understanding of all elements of work.

All designs shall comply with:

1. Applicable National and Local Building Codes

2. OSHA Requirements

3. National Electric Code

4. National Electrical Safety Code

5. Uniform Mechanical Code

6. National Fire Protection Association Standards

7. International Building Code

8. All Other Applicable Codes and Standards

C. In general Title I and Title II design services include the design and documentation for the construction/rehabilitation of facilities, including the preparation of specifications, drawings, renderings, cost estimates, bid schedules, and project schedules. Technical responsibilities may include but are not limited to the following:

1. Architectural design/documentation services including site and building elevations and sections, building systems, general space requirements and materials and dimensions, areas and volumes.

2. Structural design/documentation services including design assumptions and calculations, geotechnical report, building framing and foundation details.

3. Mechanical design/documentation services including energy source, energy use calculations, energy conservation, heating and ventilation, air conditioning, plumbing, fire protection, special mechanical systems and process systems.

4. Electrical design/documentation services including power service and distribution, lighting, telephones, fire detection and alarms, security systems, electronic communications, special electrical systems, energy conservation and general space requirements.

5. Civil design/documentation services including on-site utility systems, water systems, fire protection systems, drainage systems, access roads and trails, and parking structures.

6. Landscape Architectural design/documentation services including site analysis, landscape architectural grading and drainage design, native landscaping, irrigation, landscape, walkways and trails, and site details.

7. The CONTRACTOR shall incorporate energy efficiency and sustainable materials and building methods into all designs, this is of great importance to NIST. Low maintenance, low water use and native landscaping shall also be incorporated into any site designs. The CONTRACTOR shall demonstrate a familiarity with new energy technologies, alternative building products, day lighting and passive solar heating and cooling depending on climate. The CONTRACTOR should also demonstrate a familiarity with computer-based energy analysis techniques.

8. Geotechnical Services shall include field sampling, testing and recommendations for construction.

9.Surveying Services shall include field surveying, mapping and development of site survey control for design and construction management.

10. The CONTRACTOR shall incorporate NIST site requirements into the design and document development.

The CONTRACTOR is to reference:

a. ATTACHMENT A: General Instructions for Conducting Work at the NIST Boulder Campus

b. ATTACHMENT B: NIST Boulder Environmental/Site Construction Checklist

c. ATTACHMENT C: NIST Safety Plan Requirements Checklist

d. ATTACHMENT D: NIST Boulder Site Standards

IX. LOCATION OF WORK

The area of project work and task orders will be located in in Boulder, Colorado; Wellington, Colorado; and Kauai, Hawaii. The exact location and applicable maps will be furnished with each delivery order. The selected firm shall have the ability to serve all geographic areas in the NIST sites listed in a cost-effective manner. Travel to and from the Boulder and Wellington sites shall be accomplished within ½ day. Travel to and from the Kauai site shall be accomplished within 1 day.

X. DOCUMENT STANDARDS

A. Designs shall be accomplished by licensed or registered design professionals in accordance with applicable codes, accepted standards and NIST Guidelines. Professional registration stamps for the responsible disciplines shall be required on all final drawing sheets.

B. Drawings shall be prepared in accordance with the NIST publication “Drafting Standards for Engineering Drawings” and in accordance with NIST AutoCAD Standards.

1. Format: All drawings shall be prepared in accordance with NIST Guidelines. All CADD generated drawings shall use AutoCAD (2022 or newer) compatible software programs.

2. Quality: All drawings shall be prepared in such manner as to facilitate reduced size reproduction. Detailing, lettering, spacing, line weight, scale and other principles of technique shall be so executed as to ensure clarity in reduced-size reproduction. The CONTRACTOR shall assure complete competent, properly coordinated, and thoroughly checked documents are submitted.

C. Specifications: All specifications prepared under this contract shall be Master Specification or FP Format and written in accordance with the Manual of Practice written by the Construction Specifications Institute.

D. Final specifications, technical reports, and special studies shall be in MSWord format (latest version used by NIST) and prepared using standard word processing practices, with automatic page and paragraph numbering (using the “automatic” selection at each level) intact.

E. Cost estimates shall be prepared using RS Means.

F. On large projects, task orders issued with this contract may have a specific design review schedule, usually consisting of 1) one review following programming (this phase may be performed by the Government), 2) one review at or near completion of the conceptual design phase, and 3) two progress reviews during final design.

Review documents are usually submitted by mail prior to formal review meetings (10 to 15 calendar days in advance). Review schedules and Submittal requirements will be identified in specific task order.

E. The CONTRACTOR review submittals shall usually furnish three sets of review documents with each submittal or as defined in each task order.

H. For final submission, the following submittals are typically required:

1. Project submittals shall be provided in an electronic format (USB Flash drive, CD-ROM or posted to the

NIST approved FTP site) and labeled "Official Electronic Project Files":

a. Construction Drawings in AutoCAD and PDF format.

b. Construction Specifications in Microsoft Word and PDF format.

c. Contract Bid Schedule (blank) in Microsoft Word format or equivalent editable format.

d. Class A Estimate (Gov't Estimate) on Bid Schedule in Microsoft Word and/or Excel.

e. Class A Construction Estimate.

f. Electronic copies of reports (Geotech), if applicable.

2. Contract Documents in USB Flash drive, CD-ROM, or posted to the NIST approved FTP site consisting of the following "Bidding and Contracting Files":

a. Indexed set of Construction Drawings in PDF file format by design discipline.

(For large projects, each drawing should be a separate file to avoid large files and long download times)

b. Indexed set of Construction Specifications in PDF file format by CSI Division.

c. Bid Schedule: A blank bid schedule saved as a separate Microsoft Word document or editable format.

3. Three (3) sets of hard copies and an electric copy for the CONTRACTING OFFICER of the following:

a. Stamped Construction Drawings of the appropriate dimensions for the project, readable in an 11" x 17" format.

b. Construction Specifications.

c. Contract Bid Schedule.

d. Class A construction estimate.

4. One hard copy of project reports:

a. Design calculations.

b. Soils investigations.

c. Material/equipment cut sheets; and

d. Etc. per task order.

I. The CONTRACTOR shall have the capability to obtain complete geotechnical and survey services in support of the project planning/design.

XI. STANDARD SERVICES

A. Security: The safe and undamaged delivery to the CONTRACTING OFFICER of all drawings, reports, estimate and related materials executed by or on behalf of the A/E is the responsibility of the A/E.

B. Other: The cost of transporting from the office of the A/E all correspondence, drawings, reports, samples and related matter shall be borne by the A/E without additional reimbursement by the Government. Local correspondence by priority mail or commercial courier service and original or reproducible drawings by insured, certified mail, return receipt requested.

C. Monthly Invoices/Status Reports: Furnish monthly invoices and status reports of all work completed to date and schedule of work to be done, revised as necessary, in the form of a flow diagram or bar chart with sufficient supporting narrative. Monthly invoices and reports are to be submitted beginning at the end of the first month subsequent to the execution of the Contract in accordance with FAR 52.232-16 -- Progress Payments.

D. The CONTRACTOR shall respond to Government review comments by modifying the documents as appropriate and, in addition, by preparing typed memoranda which respond specifically to each question or comment. These memoranda shall be submitted to the Government within two weeks of receiving the Government’s written review comments.

XII. SCHEDULE

Each task order shall have a milestone schedule associated with each major task. A revised schedule shall be submitted in Microsoft Project upon request by the CONTRACTING OFFICER.

XIII. COST

The cost of each task order will be negotiated in accordance with the hourly labor rates for the categories of labor listed in the Schedule in Section B of the Base IDIQ contract. However, the CONTRACTOR may, at any time, and by its independent determination, elect to propose rates lower than the final agree-upon contract hourly wage rates when responding to the CONTRACTING OFFICER’s request for a task order proposal.

Except for Travel Costs, all Contract Line Items (CLINs) will be issued on a Firm Fixed Price basis, unless otherwise noted in the Task Order.