a. RFQ Regalia 2025.pdf

COMBINED SYNOPSIS/SOLICITATION

Commencement Student Regalia

Solicitation Number: HU000125Q0007 Solicitation Issue Date: 03 March 2025

Questions Date/Time 06 March 20252 3:00 PM Eastern Standard Time (EST) Response Date/Time: 10 March 2025 3:00 PM Eastern Standard Time (EST)

Classification Code: 84 – Clothing, Individual Equipment, and Insignia and Jewelry PSC: 8415 – Clothing, Special Purpose

Contact Points: Shea Foster, Contract Specialist Email: shea.foster@usuhs.edu

Emily Mashek, Contracting Officer Email: emily.mashek@usuhs.edu

Contracting Office: Uniformed Services University of the Health Sciences (USU) Acquisitions Directorate

4301 Jones Bridge Road, Bethesda, MD 20814

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued. The solicitation is being issued using Simplified Acquisition Procedures.

The North American Industry Classification System Code (NAICS) for this requirement is 315990, Apparel Accessories and Other Apparel Manufacturing, with a size standard of 600 employees. The competition for this requirement is full and open.

This solicitation incorporates the provisions and clauses in effect in Federal Acquisition Circular 2025-03 dated 17 January 2025 and Defense Publication Notice 20250117 dated 17 January 2025. Refer to the FAR and DFARS for this information at www.acquisition.gov.

Requirement Description

The Uniformed Services University of the Health Sciences (USUHS) External Affairs (VPE) department has a requirement for student rental regalia for the 2025 commencement ceremony.

Refer to Attachment 1: Statement of Work.

General Information https://www.acquisition.gov/far/part-12#FAR_Subpart_12_6

Basis of Award - Lowest Price Technically Acceptable (LPTA)

The Government intends to award a firm-fixed price contract to the responsible, responsive vendor whose quotes meet all of the requirements of the Statement of Work (Attachment 1) and proposes the lowest total prices.

To be eligible for award, the vendors must provide a quote that encompasses all the items and services listed on Attachment 1: Statement of Work. Failure to quote on the requirements outlined will result in rejection of the quote (non-responsive); partial quotes will not be accepted.

The Government intends to make an award on the aggregate of the requirement.

The Government reserves the right to award without discussions.

Past Performance

The Government will review available records for any adverse performance information in order to mitigate performance risk.

Questions

Offerors shall submit all questions about this solicitation in writing to the Contracting Officer and the Contract Specialist no later than the date and time specified above. All responses to the questions will be in writing, without identification of the questioner, and will be included in an amendment to the solicitation. It will be the responsibility of the Offeror to monitor SAM.gov for the issuance of any amendments to the solicitation.

Quote Submission

Offerors shall submit their quotes via email to the Contract Specialist no later than the date and time specified above. FAX quotations will not be accepted. Responses received after the response date and time will not be considered. Please reference the RFQ name and number in the subject line of all email communications.

Cancellation

USU has the unilateral right to cancel service with a 24-hour notice to the awardee. If cancellation incurs a cancellation fee; the fee must be disclosed in the quote submission.

System for Award Management (SAM)

In order to be eligible for award, vendors must be registered and active in SAM.gov.

Instructions to Offerors

Technical Quote

1. Offerors must provide a detailed overview of services provided and technical solutions to augment their quote.

2. Quote submissions must include the following information:

a. Company’s full name and address

b. CAGE, Unique Entity Identifier (UEI), and Tax Identification Number

c. Name, title, phone number, and email of the person authorized to sign contracts for the company.

3. Offerors must provide detailed instructions for the return of the caps, gowns, and hoods.

Price Quote

1. The quote should provide prices and solutions to meet all the requirements of the Statement of Work. The offeror may add lines to their quote if needed to account for additional items or for items that are separately priced.

2. The Offeror must provide a price for each item listed and provide a total delivered price.

3. If an item is not separately priced, offerors may enter NSP (not separately priced) or

$0.00 in the price column. For example, if shipping is included in the price, enter NSP or $0.00 in the price column.

4. Quote prices shall be valid for a minimum of 90 days.

Provisions and Clauses

The solicitation and contract are subject to the FAR provisions and are also subject to the Defense Federal Acquisition Regulations (DFARS) provisions and clauses listed in Attachment 2.

List of Attachments

Attachment 1: Statement of Work Attachment 2: Provisions and Clauses Attachment 3: Price Quote Table