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3LA0267 DHS CBP Baton Rouge GSA Needs Assessment Questionnaire Form

Agency Long Term Space Requirements Needs Interview Questionnaire

Needs Assessment Questionnaire (6/12) 12/23/2025 | Page 1 of 12

General Project Information

Basic Information

1. Brief description of the location’s daily operations and functions (e.g. typical office, interactions with the public, appeals office, regional office, rapid response center, & etc.)

DHS-CBP Field Operations Facilities with frequent interactions with the public; all agencies housed here work with the public daily

2. Purpose of this project / move: Expiration of Lease (4/15/2027)

3. How does the agency define success? Award and build-out for a New/Replacement

4. Constraints: Budget , Resources , Schedule , Organizational Change , & Mission Change

a. Notes: $2M

5. Assistance needed from GSA for: IT/Network & Telecommunication Services , Local & Long Distance Phone

Service , Furniture Acquisition , Furniture & Personal Property Disposal , Office Equipment Acquisition , Security Products & Services , Move Coordination

6. Total Staff / Headcount: Current 8 Future 11

7. For restroom calculations: New location percentage of staff women 50%, staff men 50%

8. Furniture: Move Existing or Buy New Moving most of the furniture from current location and will have to acquire some new furniture.

New Lease Term

9. Full Term 17 Years (15 years firm)

10. Firm Term (Period TIs are paid off) 15 years

11. Has the agency considered potential office consolidations and closings? Yes No Notes: Consolidating from other office to this new location

Square Footage

12. Total Usable Square Footage Requested 3,296 USF/3,790 RSF

13. Is circulation accounted for in the square footage? Yes No Notes:

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a. Typically Circulation is calculated as 25-35% of the total USF requested. GSA does not add circulation to the USF submitted by agencies. The initial USF submitted by the agency must include the allowance for it.

14. Does this square footage account for agency-wide space reduction goals? Yes No Notes:

Delineated Area Boundaries (Must form a complete closed loop of connecting streets)

Requested Delineated Area:

15. North: Start at the Claycut Rd. & S. Acadian Trwy. Intersection and move East along Claycut Rd. to

Jefferson Hwy.

16. East: South along Jefferson Hwy. to the Old Hammond Hwy. Then East along Old Hammond Hwy. to

Airline Hwy. South along Airline Hwy. to Coursey Blvd. East along Coursey Blvd. then South-west along

S. Sherwood Forest Blvd. to Airline Hwy. Proceed South along Airline Hwy. to the Highland Rd.

intersection.

17. South: From the Airline Hwy. & Highland Rd. intersection, proceed West along Highland Rd. to Staring Ln.

West: From the Highland Rd. & Staring Ln. intersection, proceed North along Staring Ln. to Dawson

Creek. Follow Dawson Creek North-west to Kenilworth Pkwy. Proceed North-east along Kenilworth Pkwy.

to Perkins Rd. Follow Perkins Rd. North-West to the I-10 Overpass. South along I-10 to the S. Acadian

Trwy, then follow North along the S. Acadian Trwy. to Claycut Rd.

18. Is this area within a rural county? No If yes, please skip to question 123. If no, please proceed to question 20.

19. Obtain a justification for not locating within a rural county (see Rural Development Act) Yes, recieved

20. Are these boundaries within the city’s Central Business District (CBD)? No If yes, please skip to question 23. If no, please proceed to question 22.

21. Obtain a justification related to the mission of this office for not locating within the CBD. Yes, recieved

22. Are there any requirements for proximity to public transportation? No

23. Are there any setback requirements (ex. residential, day care, churches, etc)? No, however there is a setback requirment of 50 feet from any major road

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Hours of Operation

24. Weekday hours of operation: 7:00 am - 5:00 pm

25. Weekend hours of operation: 8 Not Applicable Notes:

26. After hours access required: Yes No Notes:

27. After hours utilities required: Yes No Notes:LAN Room

28. Are after hours or daytime cleaning services required? To be included in the lease Notes:

Security

1. Agency’s Security Level: FSL2 Unknown Notes: (FPS Level for current Lease FSL2)

2. Unique Security Constraints: Yes No Notes: CBP minimum security requirements

3. Security constraints that limit the use of signage, American flags, and symbols that may indicate the presence of a federal agency? Yes No Notes:

4. How does the agency want to manage employee access to the space? Keys , Cards , Other

5. Does the agency need to manage visitor access to the space? Yes No Notes:

Parking

6. Number of parking spaces required 3 *Government Owned Vehicles Only (Included on SF-81 & Rent)

a. Security Needs: Gate Controlled (Is a request and not a requirement), Fenced , or Visually

Private

b. Location: Inside Basement , Outside Surface , Outside Structured , or No Preference

7. Number of employee &/or visitor parking spaces 13 (2 Visitor & 11 Employee) *Privately Owned Vehicles (Not on SF-81 & Rent)

a. Parking to be within 0.01136 miles of the building.

8. Bicycle parking Yes No Notes:

Existing Space

Basic Information

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1. Would the agency like to remain in their current space if possible? Yes No Notes:

2. Is the agency satisfied with the current space and space configuration? Yes No Notes:

3. What works with the current space?

4. What does not work with the current space?

5. Has the Lessor’s performance been acceptable? Yes No Notes:

6. Are there any outstanding maintenance issues that the agency would like us to address with your existing space?

Yes No Notes:

Existing Space Modifications

7. List of requirements for the current space, in the event the agency remains at the same location:

a. Re-Paint Yes No Notes:

b. Re-Carpet Yes No Notes:

c. Security Changes Yes No Notes:

d. Swing space required during needed alterations Yes No Notes:

e. Additional Needs

8. If the agency were to relocate, are there any significant or non-standard items that would have to be moved or replicated in the new space?

New Space

Building / Site

1. Does the agency need to be co-located with another agency or department? Yes No

Notes:

2. Must the space be contained in one contiguous block without being split by a public corridor? Yes No

Notes:

3. Column spacing requirement: Yes No Span

4. Must the space be located on a particular floor of a building? Yes No Notes:1st floor

5. External adjacency requirements (ex. proximity to courthouses, etc.) Yes No Notes:

6. Proximity to amenities / building support services? Not Applicable

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a. Food Service , Fitness Center , Credit Union , &/or Onsite Health Unit

b. Other:

7. Proximity to mass transit? Yes No Distance away in miles:

8. Preference for a Class of Building? Class A , Class B , Class C/Flex , & / or no preference

Notes:

9. Does the agency require the ability to display signage? Interior Exterior Not Applicable

10. Does the agency require a business directory? Yes No

11. Does the agency require on-site vending machines? Yes No

12. Does the agency require a flag pole? Yes No

13. Ceiling Height Minimum Clearance: 9 - 10 feet

Construction & Finishes

14. Requirement for window coverings such as blinds or draperies ? No Preference Notes:

15. How frequently would the agency like the space re-carpeted? (Typically every 5-10 years) 5 years (Once during the life of the lease and with cotinues update as needed.

16. How frequently would the agency like the space re-painted? (Typically every 5-10 years) 5 years (Once during the life of the lease and with cotinues update as needed.

17. Are floor grills or grates required to control outside dirt from external entryways? Yes No

18. Does the agency have any sustainability goals beyond the existing regulations, existing laws, and

Executive Orders in effect? Yes No Notes:

19. Sealed conduit for telecommunications: Yes No Notes:

20. Unique HVAC requirements: Yes No Notes: Need additional security requirments inside duct work

a. Server Room? Yes No Notes: 100 sf. (One Dedicated, wall-mounted, precision type AC unit.

400cfm

b. Mail Room? Yes No Notes:

c. Other? Yes No Notes:

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21. Antennas or a satellite dish on the roof: Yes No Notes: (Building Doesn’t have to come with an antenna. However, Roof access to affix an Antenna if needed)

22. Ware yard: Yes No Notes:

23. Loading Dock: Yes No Notes:

24. Freight Elevator: Yes No Notes:

Project Schedule

1. Does the agency require pre-occupancy tenant access for the set-up of equipment? Yes No

Number of days needed 10

2. Will the agency prepare the DIDs (Design Intent Drawings?) Yes No

3. Days agency needs to prepare the DIDs: NA Business Days

4. Days agency needs to review the DIDs, if the Lessor generates them: 25 Business Days

5. Days agency needs to review DID changes: 30 Business Days

6. Days agency needs to review the Construction Documents (CDs): 15 Business Days

7. Days agency needs to review modifications to the CDs: 10 Business Days

8. Days agency needs to review the RLP (previously known as the SFO): 10 Business Days

DID Workshops DID workshops are 1-3 day meetings held after award hosted by the Lessor with their architect. During this meeting, the agency and the Lessor’s architect develop and finalize the Design Intent Drawing. This process can substantially speed up the post award design process and can take months off of the project time, allowing the agency to occupy their space sooner. DID workshops also provide for a more collaborative design process resulting in a design that will better meet the needs of the agency which increases overall satisfaction with the space. In order for this process to be successful, the agency must bring all of the “decision makers” to the meeting and be prepared to approve the DID.

1. Is the agency willing to participate in a DID workshop? Yes No Notes:

2. Who are the individuals that will need to participate in the workshop in order to approve the DIDs?

Spencer Davis

Please Note: Agencies must agree to the DID workshop prior to issuance of the RLP in order to ensure that the Lease document contains the proper clauses.

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Turn-Key Leasing Turn-key leasing offers numerous advantages over the traditional TI Allowance method. Turn-key leasing involves GSA and the agency fully developing the agency’s tenant improvement requirements at the beginning of the project. These requirements are packaged into the “Agency Specific Requirements Package” which is then released to the Offerors as part of the Request for Lease Proposal (formally known as the SFO). The Offerors then submit costs for the tenant improvements required instead of using a generic allowance number. This means that the agency will know the actual cost of the tenant improvements, including any RWA funding required prior to the Government awarding a contract. Turn-key leasing also offers much shorter project cycles due to a significantly shorter post award design and construction period.

Turn-key leasing can be done when the agency is willing to assist GSA with completing the ASRP template with 4 main types of information: 1) a room schedule with sizes, 2) a sample layout, 3) special build-out requirements, and 4) general requirements. The leasing process can be drastically reduced for small to medium sized leases compared to our standard model using the tenant improvement allowance process. Are you willing to provide GSA with this information?

Room Schedule and Details

Space Breakdown (Provide quantity, size, and finishes information). Standard office space finishes are specified below. If the space uses standard finishes, check that box. If non-standard finishes are required, specify them below.

Standard Office Finishes:

Flooring Type: Carpet Tile Wall Finish Type: Paint Wall Type (Interior Partitions): Ceiling Height Ceiling Type: Acoustical Tile Quantity duplex electrical outlets (Offices): 4 Quantity data outlets (Offices): 2

1. Offices: Private Walled-in: Quantity 2 & Size 120 NSF Standard Finishes? Yes No

a. Flooring type Carpet Tile

b. Wall finish type Gypsum Board on Wood Stud, Insulated,

c. Ceiling type Acoustic Ceiling Tile, Suspended,

d. Quantity duplex electrical outlets Receptacle, Standard duplex, all walls, spaced at 10 ’-0”,

e. Quantity data outlets

f. Wall Type:

g. Sound Transmission Coefficient (STC) Requirement (if other than standard):

h. Additional Needs:

2. Offices: Open Workstations (cubicles): Quantity 9 & Size 64 NSF Standard Finishes? Yes No

a. Flooring type Anti-static VCT

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b. Wall finish type Gypsum Board on wood Stud, Insulated

c. Ceiling type Acoustic Ceiling Tile, Suspended

d. Quantity duplex electrical outlets Receptacle, Standard duplex, all walls, spaced at 10 ’-0”

e. Quantity data outlets Workstations not adjacent to wall receive min 1 quadruplex

f. Wall Type (if other than standard specified by code):

g. Sound Transmission Coefficient (STC) Requirement (if other than standard):

h. Additional Needs:

3. Conference Room(s): Quantity 1 & Size 150 NSF

a. Flooring type Polished Concrete,

b. Wall finish type Gypsum Board on Metal Stud, Insulated

c. Ceiling type Acoustic Ceiling Tile, Suspended

d. Quantity duplex electrical outlets Receptacle, Standard duplex, all walls, spaced at 10 ’-0”

e. Quantity data outlets Phone 06 RJ-45 phone port, 1 per wall minimum, Data port, 1 per wall minimum

f. Wall Type (if other than standard specified by code):

g. Sound Transmission Coefficient (STC) Requirement (if other than standard):

h. Additional Needs:

4. Reception Room: Quantity 1 & Size 200 NSF Standard Finishes? Yes No

a. Flooring type Ceramic Tile

b. Wall finish type Gypsum Board on Metal Stud, uninsulated

c. Ceiling type Acoustic Ceiling Tile, Suspended

d. Quantity duplex electrical outlets Receptacle, Standard duplex, all walls, spaced at 10 ’-0”

e. Quantity data outlets Single RJ-45 phone port, 1 per Wall mounted

f. Wall Type (if other than standard specified by code):

g. Sound Transmission Coefficient (STC) Requirement (if other than standard):

h. Additional Needs:

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5. Server Room: Quantity 1 & Size 100 NSF Standard Finishes? Yes No

a. Flooring type Anti-static VCT

b. Wall finish type

c. Ceiling type CF-17: Gyp Bd, over 3/4" FRT plywd on Metal Stud, Sound

d. Quantity duplex electrical outlets R-1: Receptacle, Standard duplex, all walls, spaced at 10 ’-0”

e. Quantity data outlets 1 per wall minimum

f. Wall Type (if other than standard specified by code): Wall-20 3/4" FRT plywd, over Gyp Bd on Metal

Stud, Sound

g. Sound Transmission Coefficient (STC) Requirement (if other than standard): Standard

h. Additional Needs:

6. Storage Room: Quantity 1 & Size 300 NSF Standard Finishes? Yes No

a. Flooring type FF-13 Polished Concrete

b. Wall finish type Gypsum Board on Metal Stud, Insulated

c. Ceiling type Acoustic Ceiling Tile, Suspended

d. Quantity duplex electrical outlets Receptacle, Standard duplex, all walls, spaced

e. Quantity data outlets

f. Wall Type (if other than standard specified by code): Gypsum Board, 5/8" Regular, Painted

g. Sound Transmission Coefficient (STC) Requirement (if other than standard):

h. Additional Needs:

7. File Room: Quantity 1 & Size 100 sf Standard Finishes? Yes No

a. Flooring type VCT

b. Wall finish type Gypsum Board on wood Stud, Insulated

c. Ceiling type Acoustic Ceiling Tile, Suspended

d. Quantity duplex electrical outlets At least 1 wall

e. Quantity data outlets At least 1 wall

f. Floor load for safe or files: Standard

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g. Wall Type (if other than standard specified by code):

h. Sound Transmission Coefficient (STC) Requirement (if other than standard):

i. Additional Needs:

8. Mailroom: Quantity 0 & Size Standard Finishes? Yes No

a. Flooring type

b. Wall finish type

c. Ceiling type

d. Quantity duplex electrical outlets

e. Quantity data outlets

f. Wall Type (if other than standard specified by code):

g. Sound Transmission Coefficient (STC) Requirement (if other than standard):

h. Additional Needs:

9. Breakroom: Quantity 1 & Size 300sf Standard Finishes? Yes No

a. Flooring type Polished Concrete

b. Wall finish type Gypsum Board on Metal Stud, Insulated

c. Ceiling type Acoustic Ceiling Tile, Suspended

d. Quantity duplex electrical outlets Receptacle, Standard duplex, all walls, spaced at 10 ’-0”, Receptacle, Recessed Mounted GFCI, at counter

e. Quantity data outlets Single RJ-45 phone port, 1 per Wall mounted,

f. Sink , Microwave , Refrigerator (dorm size standard size ,) Cabinets

i. Seating for 12 people

g. Wall Type (if other than standard specified by code):

h. Sound Transmission Coefficient (STC) Requirement (if other than standard):

i. Additional Needs:

10. Space for Copiers, Fax, Bookshelves, & Shared Printer Stations: Quantity 1 & Size 24

a. Flooring type Carpet Tile

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b. Wall finish type Gypsum Board on wood Stud, Insulated

c. Ceiling type Acoustic Ceiling Tile, Suspended

d. Quantity duplex electrical outlets At least 1 wall

e. Quantity data outlets At least 1 wall

f. Wall Type (if other than standard specified by code): Gypsum Board, 5/8" Regular, Painted

g. Sound Transmission Coefficient (STC) Requirement (if other than standard):

h. Additional Needs:

11. Reception / Entry Space: Quantity 1 & Size 200 NSF Standard Finishes? Yes No

a. Flooring type Carpet Tile

b. Wall finish type Gypsum Board, 5/8" Regular, Painted

c. Ceiling type 5/8" Gypsum Board over #9(10 Ga) Expanded Metal

d. Quantity duplex electrical outlets Receptacle, Standard duplex, all walls, spaced at 10 ’-0”

e. Quantity data outlets Phone 06 RJ-45 phone port, 1 per wall minimum, Data 05: Data port, 1 per wall minimum

f. Wall Type (if other than standard specified by code):

g. Sound Transmission Coefficient (STC) Requirement (if other than standard):

h. Additional Needs:

12. Additional unique spaces or functions (e.g. laboratory, handling of hazardous wastes, weapons / evidence storage, & etc.)

Hold Room: Quantity 1 & Size 150 NSF

a. Flooring type Seamless epoxy-resin flooring system, slope to Floor

b. Wall finish type CMU - 8" - Secure - Vertical Rebar at 16" OC

c. Ceiling type 5/8" Gypsum Board over #9(10 Ga) Expanded Metal

d. Quantity duplex electrical outlets Receptacles not permitted in room.

e. Quantity data outlets not permitted in room.

f. Wall Type (if other than standard specified by code):

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g. Sound Transmission Coefficient (STC) Requirement (if other than standard):

h. Additional Needs:

Weapons Storage: Quantity 1 & Size 80 NSF

i. Flooring type Polished Concrete

j. Wall finish type Gypsum Board on #9(10 Ga) Expanded Metal Mesh

k. Ceiling type 5/8" Gypsum Board over #9(10 Ga) Expanded Metal, Installation of wire mesh must be inspected by CBP prior to

l. Quantity duplex electrical outlets Receptacle, Standard duplex, all walls, spaced at 10 ’-0”

m. Quantity data outlets

n. Wall Type (if other than standard specified by code):

o. Sound Transmission Coefficient (STC) Requirement (if other than standard):

p. Additional Needs:

Agriculture Lab: Quantity 1 & Size 120 NSF

a. Flooring type Seamless epoxy-resin flooring system, slope to Floor

b. Wall finish type Gypsum Board on Metal Stud, Insulated

c. Ceiling type Gypsum Board, 5/8" Moisture Resistant, Painted

d. Quantity duplex electrical outlets Receptacle, Standard duplex, all walls, spaced

e. Quantity data outlets RJ-45 phone port, 1 per wall minimum, Data port, 1 per wall minimum

f. Wall Type (if other than standard specified by code):

g. Sound Transmission Coefficient (STC) Requirement (if other than standard):

Additional Needs:

Secure Storage: Quantity 1 & Size 200 NSF

a. Flooring type Gypsum Board on #9(10 Ga) Expanded Metal Mesh

b. Wall finish type Paint, Semi-gloss

c. Ceiling type 5/8" Gypsum Board over #9(10 Ga) Expanded Metal

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d. Quantity duplex electrical outlets Receptacle, Standard duplex, as required by code, (2) Receptacles minimum

e. Quantity data outlets

f. Wall Type (if other than standard specified by code):

g. Sound Transmission Coefficient (STC) Requirement (if other than standard):

Additional Needs:

13. Video Conferencing Equipment: Yes No

14. Internal (departments or other) space adjacencies required: Yes No Notes:

Design Schematic Layout (recommended, but not required for the Streamlined model TI allowance option)

1. Do you have a required layout for this office? Yes No Notes:

2. Do you have any adjacency plans? Yes No Notes:

Note: If the agency cannot supply a sample layout, check other recent projects for that agency for potential layouts that can be used. If no layout is available, contact appropriate GSA staff to help them develop one.

Special Requirements

1. Do you have any specialty items which are not standard to an office? Yes No Notes:

2. Do you have construction specifications for these items? Yes No Notes:

General Requirements

1. Do you have any special IT requirements or standards other than specified above? Yes No Notes:

Are cable trays required? This question can be answered with a “yes” or “no.”

Who is purchasing data cable? This question should specify “agency” or “landlord.”

Who is responsible for installing data cable? This question should specify “agency” or “landlord.”

Who is purchasing telecommunications cable? This question should specify “agency” or “landlord.”

Who is responsible for installing telecommunications cable? This question should specify “agency” or “landlord.”

Are sealed conduits required for wall mounted outlets? This question can be answered with a “yes” or “no.” Please specify locations or “back to demark.”

Who is responsible for termination data/telecommunication connections? This question should specify “agency” or “landlord.”

Are cable trays required?

Who is purchasing data cable?

Who is responsible for installing data cable?

Who is purchasing tele-communications cable?

Who is responsible for installing tele-communications cable?

Are sealed conduits required for wall mounted outlets?

Who is responsible for terminating data/telecommunication connections?

Yes Agency Landlord Agency Landlord Yes, back to demark Landlord

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2. Do you have any special security requirements (intrusion detection system, access control system, etc.) Yes

No Notes: