A.1 _ A.2 - Anderson Track and Tennis Court Renovations RFP.pdf

Plante Moran Realpoint 3000 Town Center, Suite 100

Southfield, MI 48075 Tel: 248.223.3500 | Fax: 248.223.3150 pmrealpoint.com

Request for Proposal (RFP) – Contractor Services CLIENT: Southgate Community Schools PROJECT: Anderson High School Track and Tennis Court Renovations – Contractor

Services DATE: May 16th, 2024

SUBMISSION INFORMATION

PROJECT

DESCRIPTION: Track and Tennis Court Renovation at Anderson High School located within Southgate Community School District.

DESCRIPTION

OF

PROCUREMENT:

Contractor Services

OWNER/CLIENT

: Southgate Community Schools

13940 Leroy Southgate, MI 48195

LOCATION OF

BID

DOCUMENTS:

https://app.e-builder.net/public/publicLanding.aspx?QS=abfbe58dfdad4eb39857d08e5 ed4a6f4

NON-

MANDATORY

PRE-PROPOSAL

MEETING:

July 9th, 2024 @ 11:00am-11:30am.

(844) 562-1933,,101151995# United States (Toll-free)

CLARIFICATION

S TO OWNER’S

REPRESENTATIV

E:

Gary Kent – gary.kent@plantemoran.com

LAST DATE FOR

CLARIFICATION

S:

July 11th, 2024 @ 3:00pm EST

PROPOSAL DUE

DATE: July 17th, 2024 @ 3:00pm EST

SUBMIT

PROPOSAL TO: Ms. Barbara Wilson – CFO https://app.e-builder.net/public/publicLanding.aspx?QS=abfbe58dfdad4eb39857d08e5ed4a6f4 https://app.e-builder.net/public/publicLanding.aspx?QS=abfbe58dfdad4eb39857d08e5ed4a6f4 https://app.e-builder.net/public/publicLanding.aspx?QS=abfbe58dfdad4eb39857d08e5ed4a6f4 tel:8445621933,,101151995

RFP — Tennis and Track Renovation Contractor Services | Southgate Community Schools

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Southgate Community Schools

13940 Leroy Southgate, MI 48195

BIDDER

INTERVIEWS: By invitation only: July 18th, 2024.

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PROPOSAL DETAILS

Southgate Community Schools (hereafter referred to as “Owner”) has engaged Plante

Moran Realpoint (hereafter referred to as “PMR” or “Owner’s Representative”) to provide owner’s representation services for this project. Your firm is invited to submit a proposal for the services required in this request for proposal (RFP). This RFP is being publicly advertised and includes minimum qualifications that must be met or exceeded. This RFP includes the following attachments:

A. Project Scope

1. Project Description

2. Milestone Schedule

B. Contract Documents

1. Standard Form of Agreement A105 – 2017, as modified

C. Proposal Forms

1. Proposal Form

2. Familial Disclosure Statement

3. Iran Disclosure Statement

4. Non-Collusive Affidavit

5. Equal Opportunity Form

6. Criminal Background Disclosure Affidavit

This RFP does not commit Owner to award a contract or to undertake any financial obligation whatsoever with respect to the requirement referred to herein. Owner reserves the right to reject any proposal with or without cause, to not award a contract, or to award one or more contracts. Owner further reserves the right to waive any irregularity or

Page 4 May 16th, 2024 informality in this RFP process or any proposal. Owner reserves the right to accept or reject, without consideration, any proposal which arrives late. Owner reserves the right to request additional information from any or all firms. In addition, notice is hereby given of the possibility that award may be made without discussion of the proposal. In the event a firm’s proposal is accepted by Owner and the firm asserts exceptions, special considerations, or conditions after acceptance, Owner, in its sole and absolute discretion, reserves the right to thereafter reject the proposal and award another firm. Therefore, the firms should submit their best proposal initially from both technical and cost standpoints.

A. PRE-PROPOSAL

a. CONFIDENTIALITY — From the issue date of the RFP until a firm is selected and selection is announced, a prospective firm shall not communicate about the subject of the RFP or a firm’s proposal with Owner, its board, or employees, except as permitted by the requests for clarifications paragraph. Your proposal and any modifications thereto shall be submitted only to the person(s) listed on the front page. Failure to comply strictly with Owner’s instructions regarding the content and manner of submission of a proposal including, without limitation, disclosure of any information in the proposal or modifications thereof to any third party or other

Owner’s staff without the express, prior written approval of the Owner’s

Representative, shall result, at owner’s sole discretion, in the immediate disqualification of the firm.

b. RFP documents may be obtained at the e-Builder website created by PMR and noted on front page. Please contact Sherri House at 248.223.3242 or via email at

Sherri.House@plantemoran.com for e-Builder access instructions should you encounter any difficulties.

mailto:Sherri.House@plantemoran.com

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B. ADDENDA

Any addendum to this RFP will be issued in writing by PMR on behalf of Owner. No information or representation other than that contained in such an addendum, whether received from an employee of Owner or other person, will be considered to have been modified or be grounds for deviation from any stipulation or requirement of this RFP.

C. PROPOSAL FORMAT

Prepare and submit two (2) copies of your proposal package to the designee listed on the first page. Packages should be in 8.5" x 11" format.

The following proposal format is required:

Cover Letter

Section 1 – Project Approach Narrative

Section 2 – Relevant Firm Experience

A. Specific Firm Experience

Section 3 – Project Organizational Chart and Team Resumes

Section 4 – Proposal Forms

A. Detailed Proposal Form

B. Staff Hourly Rate Schedule

C. Familial Disclosure Statements

D. Iran Disclosure Statement

E. Non-Collusive Affidavit

F. Equal Opportunity Form

G. Criminal Background Disclosure Affidavit

Section 5 – Project Schedule

Section 6 – Clarifications and Exceptions

Section 7 – Additional Information

Section 8 – Bid Bonds Information

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SECTION 1 – PROJECT APPROACH NARRATIVE

• Submit a narrative detailing your approach, philosophy, unique expertise, and other information relevant to how you will meet project needs.

SECTION 2 – RELEVANT FIRM EXPERIENCE

• Provide project name, project description, project location, date completed, value of construction, client reference name and telephone number, and your role on the project.

SECTION 3 – PROPOSAL

• Utilize the proposal forms provided as attachments to this RFP. Editable electronic versions of these forms may be obtained at the location indicated on front page.

• Section 3A – Detailed Proposal Form o Complete and attach the Detailed Proposal Form included with this RFP.

• Section 3B – Staff Hourly Rate Schedule o Provide an hourly rate schedule including all staff assigned to the project.

• Section 3C – Familial Disclosure Statement o Complete and attach the Familial Disclosure Statement included with this

RFP.

• Section 3D – Iran Disclosure Statement o Complete and attach the Iran Disclosure Statement included with this RFP.

• Section 3E – Non-Collusive Affidavit o Complete and attach the Non-Collusive Affidavit included with this RFP.

• Section 3F – Equal Opportunity Form o Complete and attach the Equal Opportunity Form included with this RFP.

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• Section 3G – Criminal Background Disclosure Affidavit o Complete and attach the Criminal Background Disclosure Affidavit included with this RFP

SECTION 4 – PROJECT IMPLEMENTATION SCHEDULE

• Provide an implementation schedule with adequate detail to reflect your firm’s project approach with respect to the services outlined in the contract provided with this RFP.

• The implementation schedule should include, at a minimum, the milestones listed in the schedule attached to this RFP.

SECTION 5 - CLARIFICATIONS AND EXCEPTIONS

• Please detail any clarifications, exceptions, or exclusions to this RFP (scope, schedule, fee, etc.)

• List any and all exceptions taken to the contract documents provided. For each exception, alternative language must be proposed. Owner reserves the right to reject any proposed alternative language.

• The prevalence of these exceptions will be considered in reviewing the proposal and in the final selection of the firm for the project. Proposals that do not acknowledge these agreements or do not provide specific alternative language may be rejected.

SECTION 6 – ADDITIONAL INFORMATION

• Please include any additional relevant information.

SECTION 7 – BID BONDS INFORMATION

• Please include any additional relevant information.

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D. PROPOSAL SUBMISSION

Sealed proposals for the work as described by the RFP package will be received as noted on the front page. Please mark the envelope of all proposals with “Anderson High School

– Tennis and Track and Infield Project RFP - Proposal for Contractor Services” and include your firm’s name as well. Please also follow the specific instructions related to electronic submission.

E. RESPONSIVENESS

To be responsive, the proposal must set forth full, accurate, and complete information as required by this RFP and all attachments.

F. MINIMUM QUALIFICATIONS

In addition to the other requirements of this RFP, the following minimum qualifications must be met by your firm in order to submit a proposal:

• Firm has been in business for at least the last five (5) consecutive years.

• Firm is licensed to perform the required work in the State of Michigan.

• Firm is familiar with and has experience in the Educational sector, including have at least five (5) Educational sector clients in the last five (5) years.

• Firm has completed similar projects of at least $200,000 for at least five (5)

Educational sector clients within the last ten (10) years.

G. SELECTION PROCESS & CRITERIA

The selection of the successful firm by the Owner will be based on some, or all, of the following criteria (not in any particular order):

• Evidence of capabilities to perform all requirements reflected in the RFP

• Fee structure for all scopes of work

• Project schedule

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• Client references and relevant experience

• Experience with the Client

• Other criteria as determined by the Owner’s selection team

This project will require a team effort where collaboration and interaction are highly valued, as is the professionalism and contribution of all team members. To that end, the Owner will put as much emphasis on people and process as fees.

H. FORM OF AGREEMENT

This is a request for proposal only. Proposals will be treated as offers to enter into contract with Owner. Owner and successful firm shall memorialize their contractual relationship and obligations using the form of contract attached to this RFP (“Contract”).

The Contract contains many details regarding the services required under this RFP, as well as the terms and conditions under which the services shall be provided by the successful firm. The Contract should be reviewed carefully by each firm prior to submitting a proposal.

Any exceptions to the terms and conditions contained in the Contract, or any other special considerations or conditions requested or required by the firm relative to this RFP or the form of Contract, shall be expressly and specifically enumerated by the firm and be submitted as part of its proposal, together with an explanation as to the reason such terms and conditions cannot be met by, or, in the firm’s opinion are not applicable to, the firm, provided however, that exceptions or special conditions of the firm will not be binding upon

Owner unless those exceptions or special conditions are expressly accepted by Owner and incorporated into the final Contract. Following the selection of the successful firm, if any, by Owner, the Contract will be finalized by the parties. The final Contract shall be subject to the review and approval by Owner’s legal counsel.

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I. DATA CONFLICTS

Where conflicts occur within this RFP, its contents, and addendum (including but not limited to the Standard Form of Agreement; general, supplemental, and other conditions;

etc.) the more restrictive requirements shall govern — all in favor of the Owner.

J. UNSOLICITED TERMS AND CONDITIONS

Proposals which take exception to Owner’s terms and conditions as a whole and substitute the firm’s standard terms and conditions may be rejected.

K. FEES/TAXES

All proposals shall include all applicable taxes, including Social Security, unemployment, sales or use taxes, and any other taxes specifically levied on the work or on wages by local, city, state, or federal government, except real property taxes on the site. Proposals shall also include all premiums, assessments, and other like payments, charges, and costs incidental to the work covered by the contract documents.

L. PROPOSAL COSTS

Any recipient of this RFP, or any firm who chooses to respond to this RFP, is responsible for any and all costs and liabilities incurred by it, or others acting on its behalf, in (1) preparing or submitting a proposal, (2) otherwise responding to this RFP, or (3) negotiating any Contract incidental to its proposal.

M. IRREVOCABILITY OF PROPOSALS

All proposals submitted may not be withdrawn and shall be irrevocable for a minimum period of sixty (60) calendar days following the due date for receipt of proposals set forth on the front page.

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N. AUTHORITY TO SIGN

Proposals must be signed by an officer of the firm who is authorized to enter into binding agreements.

O. OPENING OF PROPOSALS

At the specified location and due date stated on the first page, all submitted proposals shall be publicly opened and dated. Any interested parties may attend. No immediate decision will be rendered.

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PROJECT DETAILS

PROJECT DESCRIPTION: Project No. 1: Provide labor, materials, tools and equipment required to complete tennis court renovations at Anderson High

School as described below. Power wash and prepare tennis court surfaces in order to receive new surfacing and striping. Preparation to include, but is not limited to, power washing, cleaning and filling of all cracks with acrylic crack filler, and install new membrane system over the clean and filled cracks in preparation for new surfacing to be applied on top of existing surface. New court surfacing to include application of one (1) coat of Wipe Out Stain

Blocker over entire court surface to eliminate rust, application of one (1) coat of acrylic over entire court surface, application of minimum two (2) coats of acrylic color over entire court surface, striping all eight (8) tennis courts to meet USTA standards.

Project No. 2: Provide labor, materials, tools and equipment required to complete running track renovations at Anderson High

School as described below. Clean entire track free of all dirt and debris. Preparation of track to include, but is not limited to, power washing, cleaning and filling of all cracks on track and infield events areas as necessary in preparation for new surfacing to be applied on top of existing surface. Track surfacing shall consist of a blend of pigmented polyurethane and colored EPDM rubber granules. Top surface shall be applied in two coats over the existing polyurethane track at the rate of 1.5-1.8 pounds er square yard per coat. Granules shall be pure EPDM crumb .5-1.5mm in size. The material ratio of the top surface shall consist of sixty percent binder and forty percent EPDM rubber. The existing track shall be marked for 8-42” lanes and include all event markings as

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Athletic Association and ASBA guidelines.

Additional Requirements

Remove and legally dispose of existing material as needed. Site restoration to be included in pricing. Protection of all landscaping, track, sidewalk, and path surfacing for any vehicle or equipment traffic with Duramat or district approved alternate.

Provide warranty and servicing information for all products proposed in contractor’s bid along with any extended warranty products available to the owner. Licensing fees, and software upgrades to be included for life of product. Provide personnel for maintenance and operator training.

INTENDED PROJECT

DELIVERY METHOD: Contractor Services

PROJECT

LOCATION/SITE

INFORMATION:

Project 1: Anderson High School Tennis Courts

15475 Leroy St, Southgate, MI 48195

Project 2: Anderson High School Track and Infield

15475 Leroy St, Southgate, MI 48195

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MILESTONE SCHEDULE

NON-MANDATORY PRE-

PROPOSAL MEETING:

July 9th, 2024 @ 11:00am-11:30am.

(844) 562-1933,,101151995# United States (Toll-free)

LAST DATE FOR

CLARIFICATIONS:

July 11th, 2024 at 3:00 PM EST

BIDS DUE: July 17th, 2024 @ 3:00 PM EST

BIDDER INTERVIEWS: By invitation only - June 4th, 2024

AWARD OF CONTRACTS: June 11th, 2024

ESTIMATED WORK

COMMENCEMENT

August 1st, 2024

WORK COMPLETION:

(TARGET DATE) August 20th, 2024 tel:8445621933,,101151995

Southfield, MI 48075

Contractor Services Proposal Form

TRACK AND TENNIS COURT RENOVATIONS RFP PROPOSAL FORM

BIDDER:

BIDDER’S ADDRESS:

BIDDER’S MAIN CONTACT FOR PROPOSAL:

MAIN CONTACT’S PHONE NUMBER:

MAIN CONTACT’S EMAIL ADDRESS:

All proposals submitted may not be withdrawn and shall be irrevocable for a minimum period as defined in this RFP.

A. COST PROPOSAL

a. Proposes to provide preconstruction and construction services for the construction project as follows:

B. COST PROPOSAL

a. Project 1 – Anderson High School – Tennis Courts

Proposes to provide tennis court renovation services for the project as follows:

Work Category #1 – Demolition/Site Prep: $__

Work Category #2 – New surfacing of tennis courts: $__

Work Category #3 – Work Complete: $__

Work Category #4 - Restoration: $__

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Project 1 Lump Sum: $__

b. Project 2 – Anderson High School – Track and Infield

Proposes to provide track and infield renovation services for the project as follows:

Work Category #1 – Demolition/Site Prep: $__

Work Category #2 – New surfacing of track and infield: $__

Work Category #3 – Work Complete: $__

Work Category #4 - Restoration: $__

Project 2 Lump Sum: $__

Total Project Lump Sum: $__

Bonding, Permits, Fees: Lump Sum: $__

C. ADDENDA

a. This proposal includes information for the following addenda:

ADDENDA NO.

DATED

D. CONTRACTUAL TERMS

a. If selected as contractor, I agree to the contractual terms as provided in the RFP as noted below:

o AIA A105-2017, as amended

Page 17 May 16th, 2024 o Exceptions to amended AIA A105-2017, as amended

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I understand that the initial engagement is for preconstruction services only. The Contractor agrees to hold its fee firm. I have read and I understand the responsibilities required of the

Contractor under the Agreement between the Owner and Contractor and General

Conditions of the Contract for Construction, which are provided with the RFP. If selected, our firm will be able to fulfill the requirements.

SIGNATURE

Dated this ________ day of ________, 20____.

FIRM NAME:

BY:

Signature

Position/Title

________________________, being duly sworn, deposes and says that the information provided herein is complete so as not to be misleading.

Subscribed and sworn before me this ________ day of ________, 20____.

NOTARY PUBLIC:

MY COMMISSION EXPIRES:

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Proposal Checklist o Bid Proposal Form (this document) o Familial Disclosure Statements o Iran Disclosure Statement o Non-Collusive Affidavit o Equal Opportunity Form o Criminal Background Disclosure Affidavit

Southfield, MI 48075

Familial Disclosure Affidavit The undersigned, the owner or authorized officer of the below named firm (the “Firm”), pursuant to the familial disclosure requirement provided in the Southgate Community

Schools (the “School District”) request for proposals for Contractor services, hereby represents and warrants that, except as provided below, no familial relationships exist between the owner or any employee of the Firm, and any member of the Board of

Education of the School District or the Superintendent of the School District. A list of the

School District’s Board of Education Members and its Superintendent may be found at https://www.southgateschools.com/.

LIST OF ANY FAMILIAL RELATIONSHIPS

https://www.southgateschools.com/

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Subscribed and sworn before me this ________ day of ________, 20____, in the county of ________________________ and the state of ________________________.

Southfield, MI 48075

Iran Disclosure Affidavit

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

MICHIGAN PUBLIC ACT NO. 517 OF 2012

The undersigned, the owner or authorized officer of the below named firm (the “Firm”), pursuant to the compliance certification requirement provided in the Southgate Community

Schools (the “School District”) request for proposals for Contractor services (the “RFP”), hereby certifies, represents, and warrants that the Firm (including its officers, directors, and employees) is not an “Iran linked business” within the meaning of the Iran Economic

Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Firm is awarded a contract as a result of the aforementioned RFP, the Firm will not become an

“Iran linked business” at any time during the course of performing the scope of work or any services under the contract.

The Firm further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than two hundred fifty thousand dollars ($250,000.00) or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School

District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date it is determined that the person has submitted the false certification.

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Southfield, MI 48075

Equal Opportunity Form It is the publicly stated policy of ________________________ not to discriminate against any employee, applicant for employment, contractor, or material supplier, because of race, religion, national origin, ancestry, or sex. With regard to employment, such non-discrimination includes, but is not limited to, our (my) policies of recruitment, recruitment advertising, selection for apprenticeships or other training, rates of pay, promotion, transfer, lay-off, or termination.

In all advertising for employment, subcontractors, or suppliers we (I) shall state all applicants or respondents will receive consideration without regard to race, religion, color, national origin, ancestry, or sex.

We (I) understand that any contract for Southgate Community Schools shall be in consideration of our maintaining the above-mentioned non-discrimination policy.

We (I) understand that we (I) may be required to submit further information covering the race, color, and work classification for our employees and those of subcontractors to be employed on this project.

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Name (printed)

Southfield, MI 48075

Criminal Background Affidavit The undersigned, the owner or authorized officer of the below-named firm (the “Firm”), pursuant to the criminal background compliance certification requirements of Southgate

Community Schools (the “School District”) hereby represents and warrants that the Firm has performed and/or will perform sufficient criminal background checks, including at a minimum, an Internet Criminal History Tool (“ICHAT”) (or equivalent for non-Michigan residents) for all of its owners, employees, agents, representatives, contractors, and/or other personnel who will be on any School District premises to carry out the services contemplated by the contract documents. The Firm further hereby certifies that no owner, employee, agent, representative, contractor, and/or other personnel of the Firm will be on any School District premises if they are a registered criminal sexual offender under the

Sex Offenders Registration Act, Public Act 295 of 1994, or have been convicted of “Listed

Offense” as defined under Section 722 of the Sex Offenders Registration Act, MCL

28.722.

The Firm further acknowledges that if it is found to have submitted a false certification or otherwise fails to comply with the requirements of this certification, the School District may immediately terminate the contract.

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