A.02_PWS_(Elevator_Maintenance_Inspection).pdf

PERFORMANCE WORK STATEMENT

Elevator Maintenance Services

John Day Dam, Sherman County, Oregon

1.0 GENERAL

1.1 Purpose. The U.S. Army Corps of Engineers (USACE), Portland District, requires non-personal services to provide full-service elevator maintenance at John Day Dam, Sherman County, Oregon. The Contractor shall furnish all management, supervision, labor, tools, materials, parts, equipment, transportation, and incidental items necessary to perform services in accordance with this PWS and all applicable federal, state, and local laws and codes.

1.2 Contract Type and Period of Performance. This requirement is anticipated as a firm-fixed-price (FFP) contract for a base period plus four (4) option years at the Government’s discretion.

Base Year: 1 October 2026 through 30 September 2027 Option Year 1: 1 October 2027 through 30 September 2028 Option Year 2: 1 October 2028 through 30 September 2029 Option Year 3: 1 October 2029 through 30 September 2030 Option Year 4: 1 October 2030 through 30 September 2031

1.3 Transition / Baseline Inspection. John Day Dam is currently under an elevator maintenance contract through 30 September 2026. Within seven (7) calendar days after contract start, the Contractor shall perform a complete and systematic baseline inspection of all covered elevators and provide a written report to the COR identifying:

overall equipment condition code or safety observations immediate life-safety concerns Any pre-existing Major Deficiencies the Contractor believes are outside the scope of this full-service contract.

The Contractor shall not perform any work it considers outside scope unless and until directed by the KO in writing (see Section 5.1.1).

1.4 Post-Award Conference / Pre-Work Meeting. After post-award submittals have been reviewed and accepted, the Government will schedule a Pre-Work Meeting no later than fifteen (15) calendar days after contract award. The COR will establish Government procedures for coordination, documentation, access, and communication. The Contractor shall present the baseline inspection report at the Pre-Work Meeting.

1.5 Lines of Authority. Only the KO may change contract scope, price, terms, or conditions. The COR may direct and coordinate technical performance within the scope of the contract.

2.0 DEFINITIONS

Acceptable Quality Level (AQL): The performance standards in Sections 6.0.

Contract Discrepancy Report (CDR): Written record of unsatisfactory performance.

Contracting OƯicer (KO): The Government oƯicial authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting OƯicer’s Representative (COR): Authorized Government representative for technical monitoring and contract administration within delegated authority. The COR is not authorized to change scope, schedule, price, or other contract terms.

Defective Service: Any service output that does not meet the performance standards in this PWS.

Deliverable: Any report, plan, schedule, record, or other item required by this PWS.

Government Quality Assurance (QA): Government surveillance activities to determine whether the Contractor meets contract requirements.

Quality Assurance Surveillance Plan (QASP): Government surveillance methodology for monitoring Contractor performance. The QASP is not a contractual instrument and may be revised at the Government’s discretion.

Quality Control (QC): Contractor’s internal system to ensure services meet contract requirements.

Hazardous Energy Control Program (HECP): The Project’s safe clearance program used to control hazardous energy.

Major Deficiency (Baseline): A pre-existing condition identified during the initial baseline inspection that the Contractor believes requires repair/alteration beyond routine maintenance and corrective repair typical of full-service elevator maintenance. Major Deficiencies require KO review and written direction prior to any repair/alteration.

3.0 GOVERNMENT-FURNISHED SUPPORT

3.1 Utilities. The Government will provide potable water and electrical power as available. Telephone service will not be provided. Contractor shall minimize waste of Government-provided utilities.

3.2 Trash and Debris Disposal. The Government will provide dumpsters for routine trash generated by the Contractor. Large components or equipment shall be staged/disposed only in a COR-approved area and in accordance with applicable regulations.

3.3 Records / Drawings. The Government may provide available elevator drawings.

Contractor shall safeguard Government-provided records and return updated/red-marked drawings to the COR upon request or at contract completion.

3.4 Government Furnished Equipment (GFE) – Limited Spares. The Government has a limited supply of spare parts for the critical Freight Elevator #2 that may be provided as GFE at the COR’s discretion to support mission continuity.

4.0 CONTRACTOR REQUIREMENTS

4.1 General. The Contractor shall furnish all labor, materials, supplies, tools, equipment, and supervision necessary to provide full-service maintenance for all covered elevators listed in Attachment 1, including cleaning, inspection, lubrication, adjustment, calibration, repair, replacement, testing, and documentation.

4.2 Covered Components (illustrative, not all-inclusive). Services include components and accessories that were part of the original elevator installation, including but not limited to: hoist machinery, controllers, selectors, gears, bearings, brakes, brake coils/shoes, hoist/compensating ropes, governors, electrical contacts/coils/resistors, signal equipment, door operators, hangers, tracks, guides, limit switches, interlocks, and associated safety devices.

4.3 Lighting and Signal Systems. Contractor is responsible for replacement and labor for light bulbs, tubes, sockets, and receptacles for hoist ways, pits, cars, and signal systems, and shall maintain emergency lighting and emergency signal systems in operable condition. If the Contractor identifies repairs requiring other trades (e.g., facility electrical beyond elevator equipment), the Contractor shall notify the COR.

4.4 License. Contractor shall hold the required licensing in both Oregon and Washington to perform elevator repair/maintenance. Contractor shall provide a copy of the current license to the COR no later than seven (7) calendar days prior to the Pre- Work Meeting.

4.5 Technician Qualifications. Elevator maintenance, repair, inspection, testing, and emergency response services shall be performed by qualified elevator mechanics in accordance with State of Oregon licensing requirements. Apprentices or trainees may perform work only under the direct supervision of a licensed elevator mechanic.

4.6 Materials / OEM Compatibility. Contractor shall use manufacturer-recommended parts and lubricants. Where original equipment has been modified by others, the Contractor shall propose an OEM-recommended or engineered solution for COR technical review; if the solution changes scope/cost or constitutes an alteration, KO written approval (and modification if applicable) is required prior to implementation.

4.7 Obsolete or Long-Lead Parts. When OEM or equivalent replacement parts are obsolete, discontinued, or subject to extended lead times, the Contractor shall promptly notify the COR and KO in writing. The Contractor shall propose technically equivalent alternatives, including rebuilt, reconditioned, or engineered replacement solutions that comply with applicable codes. Use of substitute or engineered solutions that constitute an alteration or change in scope requires KO written approval prior to installation.

4.8 Energy EƯiciency. When purchasing energy-consuming replacement products, Contractor shall procure products meeting applicable federal energy eƯiciency requirements when reasonably available and suitable.

4.9 Lubricants and Cleaning Materials. Contractor shall provide all lubricants, oils, greases, rope preservatives, and cleaning materials required. Lubricants shall match manufacturer recommendations. Contractor shall prevent operation of equipment requiring power exceeding existing circuits’ capacity.

4.10 Applicable Codes and Standards. The Contractor shall comply with applicable safety and code requirements, including but not limited to:

ASME A17.1, Safety Code for Elevators and Escalators (current edition) ASME A17.2, Guide for Inspection of Elevators and Escalators (current edition) NFPA 70, National Electrical Code (current edition) Oregon Elevator Specialty Code and applicable OAR requirements (current editions) USACE safety requirements and site safety policies, including EM 385-1-1

(current edition)

5.0 PERFORMANCE STANDARDS AND TECHNICAL REQUIREMENTS

5.1 Full-Service Monthly Requirements (FFP)

5.1.1 Scope and Pricing Intent. The intent of this contract is full-service elevator maintenance. The Contractor is responsible for all preventive and corrective maintenance and repairs necessary to keep covered elevators safe and operable, including trouble calls and emergency response, except for:

baseline Major Deficiencies identified during the initial inspection and agreed by the KO as outside scope; and repairs required due to negligence, misuse, vandalism, or damage outside contractor control (see Section 5.3.3).

5.1.2 Notification of Defects / Out-of-Scope Determinations. If the Contractor believes a defect, repair, or condition is outside the scope of this contract, the Contractor shall immediately notify the KO and COR in writing. The Contractor shall not proceed with out-of-scope work unless and until the KO provides written direction. Any work performed without KO written direction is at the Contractor’s own risk.

5.1.3 Alterations / Circuit or Control Logic Changes. The Contractor shall make no changes to existing circuits, wiring, sequencing, control logic, or safety device configuration that alter original design intent or constitute an alteration, except with prior written approval by the KO. The Contractor shall submit proposed changes to the COR for technical review. The Government shall be allowed at least fifteen (15) calendar days to review proposed changes.

5.1.4 Service Interruptions / Scheduling. Contractor shall schedule work to minimize disruption of operations and passenger flow. Contractor shall coordinate planned outages with the COR in advance and return elevators to service by the next business day unless otherwise approved by the COR.

Elevator #5 (Fish Visitor Center) may be scheduled for longer outages (up to one week) due to low use and stair access, with COR coordination.

5.1.5 Emergency Egress Procedures. Contractor shall submit written elevator rescue/egress procedures to the COR no later than seven (7) calendar days prior to the Pre-Work Meeting for:

Rescue when the car is stopped at a landing, and Rescue when the car is stopped between landings.

A procedure shall be provided for each elevator. The procedure is intended for use by qualified Contractor personnel only.

5.2 Preventive Maintenance Services

5.2.1 Monthly PM. Contractor shall perform preventive maintenance monthly for each elevator in accordance with manufacturer recommendations and applicable code requirements. Contractor shall maintain original contract speed and performance characteristics, including acceleration and deceleration, unless modified by KO direction.

5.2.2 Housekeeping. Contractor shall keep machine rooms and equipment in a clean and orderly condition, including pit housekeeping, removal of oil rags and tripping hazards, and cleaning drip pans as applicable.

5.2.3 Maintenance Plan. Contractor shall submit a written Maintenance Plan covering each elevator no later than seven (7) calendar days prior to the Pre- Work Meeting. The plan shall identify monthly tasks, inspection items, lubrication points, and documentation approach.

5.3 Repair Services

5.3.1 Repairs Included. Contractor shall perform necessary repairs and replacements required to maintain safe, operable elevators, including labor, parts, and materials.

5.3.2 Exclusions – Physical Enclosures. The following are excluded from Contractor responsibility unless specifically directed by the KO: car enclosures, car door panels, hoist way enclosures, hoist way door panels, and structural frames or sills.

5.3.3 Misuse / Vandalism / Damage Outside Contractor Control. The Contractor is not required to perform repairs caused by negligence, misuse, vandalism, or extraordinary damage attributable to persons other than the Contractor.

Such conditions shall be reported immediately to the COR along with a written description and recommended corrective action. Repairs in this category requires KO written direction and may be funded separately at the Government’s discretion.

5.3.4 Extraordinary Repair. The Government has established optional CLINs to address extraordinary repairs, replacements, or corrective actions that exceed the scope of full-service preventative and corrective maintenance.

These Optional CLINs may be exercised by the KO at the Government’s sole discretion to address:

Major component failures, such as gearboxes, sheaves, drive machines, governors, ropes, main relays, door operators, or hoistway equipment.

Obsolete equipment requiring engineered replacement solutions.

Code-mandated corrective actions not attributable to Contractor-maintained wear and tear.

Major Deficiencies identified during the baseline inspection requiring

KO direction.

Repairs requiring significant material cost or extended elevator outage.

Work under this paragraph shall only be performed upon written direction from the KO following formal exercise of the applicable Optional CLIN.

The Contractor shall not initiate work under this paragraph until KO authorization is received.

5.3.5 Repeated Failures / Root Cause Analysis. If the same elevator experiences three (3) or more unscheduled outages for the same root cause within a rolling sixty (60) day period, the Contractor shall perform a documented root cause analysis and submit recommended corrective actions to the COR.

Corrective actions beyond routine maintenance require KO approval prior to implementation.

5.3.6 GFE Use (Freight #2). Government-held spares may be used when authorized by the COR to facilitate rapid repairs to Freight Elevator #2.

5.3.7 Spare Parts Accountability. The Contractor shall document the use of any Government Furnished Equipment (GFE) or spare parts in service visit reports, including part description, date installed, and condition of replaced components. Removed parts shall be returned to the COR unless otherwise directed.

5.4 Trouble Calls and Emergency Calls

5.4.1 Availability. Contractor shall maintain 24/7/365 availability to receive calls for trouble and emergency response.

5.4.2 Point of Contact. Contractor shall provide the COR a 24-hour call-in number and primary/alternate points of contact no later than seven (7) calendar days prior to the Pre-Work Meeting.

5.4.3 Regular Hours / Trouble Calls. Regular working hours at John Day Dam are Monday–Thursday, 6:30 a.m.–5:00 p.m. Pacific Time. For trouble calls during regular hours, Contractor shall arrive on site and initiate corrective action within twenty-four (24) hours of notification.

5.4.4 Emergency Calls – Trapped Personnel. For trapped personnel emergencies, Contractor shall arrive on site within three (3) hours of notification and perform rescue actions in accordance with approved rescue procedures and applicable codes.

5.4.5 Emergency Calls – Non-Trapped Safety Emergencies. For non-trapped emergencies involving safety hazards or imminent loss of service, Contractor shall arrive on site within four (4) hours of notification.

5.5 Testing and Inspection Services

5.5.1 Required Tests. Contractor shall perform safety inspections and tests on all elevators as required by ASME A17.1 and A17.2 and Oregon code requirements. Tests include, as applicable:

Fire service testing (quarterly) and support for in-shaft smoke detector testing.

Annual tests of safeties, governors, and oil buƯers. The first annual test under this contract shall be completed within thirty (30) calendar days after contract start unless otherwise coordinated with the COR.

Five-year tests as required by code and the State of Oregon inspection cycle.

5.5.2 Test and Inspection Schedule. Contractor shall submit a written schedule of required tests and inspections no later than seven (7) calendar days prior to the Pre-Work Meeting. The schedule shall include planned dates, staƯing assumptions, and elevator outage coordination approach.

5.5.3 Check Sheets / Posting Requirements. Contractor shall develop and provide one check sheet for each elevator and post the check sheets in the respective machine room (or COR-approved location) consistent with State and ASME requirements. Check sheets shall document periodic tests, inspections, maintenance, and repairs, and shall be initialed and dated by the performing technician. Posted check sheets become Government property and shall not be removed by the Contractor.

5.5.4 State of Oregon Inspections. Contractor shall coordinate with and support the Oregon State Elevator Inspector’s annual inspections as required.

Contractor shall correct deficiencies that are within the scope of this contract. If the facility is not currently in the Oregon inspection cycle, Contractor shall coordinate as required to add the elevators to the cycle and advise the COR of status and requirements.

5.6 Site Visit Documentation

5.6.1 Service Visit Reports. Contractor shall provide written notification to the

COR within two (2) business days after each site visit (routine maintenance, trouble call, emergency call, inspections, tests, or other visits). The report shall include:

Date/time on site, Technician name(s), Elevator(s) addressed, Condition/problem observed, Work performed, Parts used/replaced (including GFE use, if any), Status (returned to service / remained out of service), And any follow-up actions required.

6.0 QUALITY ASSURANCE AND PERFORMANCE REQUIREMENTS SUMMARY (PRS)

6.1 To ensure that the Government receives the services for which it contracted, the

Government will only pay for services received. The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. It ensures timeliness, eƯectiveness and that the Contractor is delivering the results specified in the contract. Government contract quality assurance will be performed per the PRS surveillance schedule.

6.2 Government QA. The Government will monitor performance using the QASP and the PRS below. The Government will only pay for conforming services.

6.3 Contractor QC. The Contractor is responsible for quality control necessary to meet contract requirements.

6.4 Corrective Actions. If performance is unacceptable, the Government may require re-performance at no additional cost. Disputes regarding surveillance shall be referred to the KO.

6.5 Performance Requirements Summary (PRS)

Performance Objective

Performance Standard

(AQL)

Surveillance Method

Allowable Discrepancies

Monthly Preventive Maintenance (Sec 5.2)

100% of elevators receive required monthly PM within the month scheduled; elevators maintained operable except approved outages

100% review of records and COR observation

0 missed PMs

Emergency Response

– Trapped Personnel (Sec 5.4.4)

On-site arrival within 3 hours, 100% compliance

100% call log review

Emergency Response

– Non-Trapped (Sec 5.4.5)

On-site arrival within 4 hours, 100% compliance

100% call log review

Trouble Calls (Sec 5.4.3)

On-site arrival within 24 hours

100% call log review

1 per quarter

Reporting / Documentation (Sec 5.6)

≥ 95% of service visit reports submitted within 2 business days and complete/accurate

100% review of submissions

1 per quarter

Planned Outage Coordination (Sec 5.1.4)

Contractor coordinates planned outages in advance and minimizes operational disruption

COR observation and review

1 per quarter

6.6 Unacceptable Performance / CDR. The Government may document unacceptable performance using Form DD 2772, Contract Discrepancy Report (CDR). A Contractor signature acknowledges receipt, not agreement. Continued unacceptable performance may result in cure notice, price reduction, re-performance requirements, or termination in accordance with contract terms.

7.0 SECURITY, SAFETY, AND ENVIRONMENTAL REQUIREMENTS

7.1 Security

7.1.1 AT Level I Training. All Contractor employees, to include sub-contractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date. Upon request, the Contractor shall submit certificates of completion for each aƯected Contractor employee and sub-contractor employee, to the COR or to the KO (if a COR is not assigned), within 5 calendar days after completion of training by all employees and Sub-Contractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html

7.1.2 Access and Background Requirements. All Contractor and all associated sub- Contractors employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal OƯice, Director of Emergency Services or Security OƯice. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by the Department of Defense (DOD), HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes.

Contractor and all associated sub-Contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available.

7.1.3 Suspicious Activity Reporting. The Contractor and all associated sub- Contractors shall receive a brief/training on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR no later than 5 calendar days after the completion of the training.

7.1.4 OPSEC Training. All new Contractor employees will complete Level I OPSEC training within 30 calendar days of their reporting for duty. Additionally, all Contractor employees must complete annual OPSEC awareness training.

The Contractor shall submit certificates of completion for each aƯected Contractor and sub-Contractor employee to the COR, or to the KO (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites:

https://www.iad.gov/ioss http://www.cdse.edu/catalog/operations-security.html

7.1.5 Pre-Screen Candidates using E-Verify program. The Contractor must pre-screen Candidates using the E-verify program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The vendor must ensure that the candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial of verified/eligible candidates must be provided to the COR no later than business days after the initial contract award.

7.2 Safety and Environmental

7.2.1 General Safety. Contractor shall comply with OSHA requirements, EM 385-

1-1, and local safety procedures. PPE shall be worn as required.

7.2.2 Accidents / Notification. Contractor shall report accidents/injuries immediately to the John Day Dam Control Room and then the COR. (Control Room phone number to be provided/confirmed by COR.)

7.2.3 Accident Reports. Contractor shall submit written accident reports within 24 hours, including relevant details and supporting documentation.

7.2.4 Accident Prevention Plan (APP). Contractor shall submit an APP prior to beginning on-site work and no later than the Pre-Work Meeting unless otherwise approved by the COR.

7.2.5 Activity Hazard Analysis (AHA). Contractor shall submit AHAs for anticipated activities at least seven (7) calendar days prior to the Pre-Work Meeting and prior to performing the activity.

7.2.6 Hazardous Energy Control Program (HECP) / Safe Clearance. A safe clearance system is used by John Day Project personnel to ensure continuity of service and safety to personnel and equipment. Any work, service, or delivery performed which requires taking Project operating equipment out of service shall be done after a clearance is obtained by Corps personnel. The Contractor shall be responsible for their own safe clearance procedure. The Contractor’s safe clearance procedure shall be in accordance with EM 385-1- 1 and NWP- HECP-01 (to be provided after contract award). The use of locks and tags is required for all points that locks can be applied. The use of personal locks for individuals working under Safe Clearance is required by NWP-HECP-01. The Contractor shall provide the necessary locks. HECP training can be accessed through Health Science Institute (HSI). Contractors are required to reach out to HSI directly to pay and obtain access. NWP HECP Portland district curriculum is the only acceptable curriculum.

HSI Contact:

Customercare@hsi.com

(800) 447-3177

Chose Customer Support (2) Company Platform (4) HSI-Learning Management System (1) From there, someone should be able to help

The Contractor shall provide a copy of the completed quiz to the COR at least seven (7) days prior to Pre-Work meeting and prior to performing the activity.

When manufacturer’s specifications and/or industry recognized governing standards (e.g. ANSI and ASME) define the operation, inspection, testing, and maintenance of specific equipment the specification or governing standard may be used in lieu of the Corps Portland District HECP unless otherwise directed by the Responsible OƯicial (RO) or his designated representative. This does not apply to taking clearances on hazardous equipment. The Contractor shall develop and submit a Safe Clearance Plan for approval a minimum of 7 days prior to the pre-work conference.

7.2.7 Hazard Communication / SDS. Contractor shall provide Safety Data Sheets (SDS) for chemicals, solvents, oils, or related products brought on site prior to use and no later than seven (7) calendar days prior to the Pre-Work Meeting.

7.3 Facility Access

7.3.1 Site Access Constraints. The Government shall provide the Contractor access to the required installation and oƯices necessary for this PWS. The Contractor shall be subject to all Government rules and regulations while working at the Government installation. Access by the Contractor and Contractor’s employees shall only be permitted during designated work hours.

7.3.2 Access Control / Proximity Cards. The Army Corps of Engineers is mandated to comply with federal site access requirements. Proximity cards are used for site access. Proximity (prox) cards are acquired, utilized, and returned to the Government through the following process:

NERC CIP Criminal Background Check: The Contractor shall acquire a seven year background check for each employee listing all states the employee lived in for the past seven years, and their criminal history.

Many Contractors acquire the background check from ACRANET Employment Screening. The Background Check shall be sent ONLY to the Reliability Compliance Coordinator (RCC) for John Day Dam. The COR can furnish the RCC’s e-mail address post-award. The Background Check shall be given to the COR a minimum of 30 days prior to the pre-work conference.

NERC Cyber Training: Each Contractor employee reads Government provided Cyber Training materials and passes a short quiz. The completed quiz is given to the COR 7 days before the pre-work conference. NERC Cyber Training is an annual requirement.

John Day Dam Access Request Form: The Contractor fills out an access request form for each employee, and sends it to the COR. The completion and submittal of the access request form is an annual requirement.

Proximity Card Issuance: Issuance is dependent on approval by the COR of the criminal background check, cyber training quiz completion, access request form submittal, and by passing the HECP training. Prox Card issuance is done at John Day Dam in the main gate office. The COR will clear the Contractor employee for Prox card issuance and notify the Contractor. The Contractor then sets up an appointment with the Security oƯicer. State or federally issued photo ID is required to be brought to the appointment.

Escort Requirements: Contractor personnel not cleared for authorized unescorted access to the Powerhouse may be escorted by Government or Contractor personnel that have authorized unescorted access to the Powerhouse. All costs related to the escorting of non-cleared personnel shall be at the expense of the Contractor. Additional burden shall not be placed upon the Government to provide these escorts. Prior to access of Contractor personnel not cleared for authorized unescorted access, coordination with the COR is required.

Return of Proximity Card to the Government: Within 24 hours of the release of any employee and within seven days of the end of the Contract, the Contractor shall collect and return all Government-prescribed cards/keys to the Project Security OƯice. Failure to return any Government-prescribed cards or keys will result in a $250 per item charge to the Contractor. These fees will be deducted from the Contractor's monthly payment at no additional cost to the Government.

7.3.3 Visitors. Contractor employees shall not bring guests, family members, pets, or non-employees to the job site.

7.3.4 Paging/Communications. All Contractor employees who perform work on-site at John Day Dam must wear a pager that is fully compatible with the Project's message/transmitting and programming system (Apollopagers Gold AL-A25 ALPHA NUMERIC PAGER Frequency 173.4875 mhz). This is a mandatory safety requirement that allows emergency notification of all persons within the Powerhouse and other work areas. No Contractor employee will be allowed to work on-Project without wearing a pager unless specifically so permitted by the CO. In the event of fire or other danger, the Control Room will notify all personnel by pager. Provide one pager for each employee, one week prior to working inside Powerhouse. The Project will program all pagers before site work begins. If the pager receivers are lost, not operable, or substantially damaged through use, the Contractor must repair or replace the units at the Contractor's cost.

8.0 CONTRACT ADMINISTRATION

8.1 Administration OƯice. Contract will be administered by the following:

Department of the Army, Portland District, Corps of Engineers P.O. Box 2946 Attn: CECT-NWP-S Portland, OR 97208-2946

8.2 Points of Contact.

Contract Specialist: John Scukanec John.r.scukanec@usace.army.mil

Contracting OƯicer: David C. Boone David.c.boone@usace.army.mil

Contracting OƯicer’s Representative (COR): Adrian Mariscal-Arellano

Adrian.MariscalArellano@usace.army.mil

(541) 739-1124

8.3 Invoice Submission. Contractor shall submit invoices in accordance with FAR

Clause 52.212-4(g).

8.3.1 Original to:

U.S. Army, COE, Finance Center

CEFC-AO-P

5722 Integrity Drive Millington, TN 38054-5005

8.3.2 One electronic Copy to the following:

Contracting OƯicer’s Representative (COR) Adrian Mariscal Arellano Adrian.MariscalArellano@usace.army.mil

8.4 Insurance. Contractor shall maintain required insurance coverage throughout performance and provide evidence upon request and prior to start of on-site work.

Type Amount Workman’s Compensation and

Employer’s work Liability (including Federal Longshoremen and Harbor

Worker’s Insurance

As legally required by the State wherein the work is being performed

Comprehensive General Liability Insurance

Personal Injury Liability:

$1 million per person

$1 million per occurrence

Property Damage (may be included in general aggregate limits or combined single unit coverage): $1 million per occurrence

Automobile Liability

Personal Injury Liability:

$1 million per person

$1 million per occurrence

Property Damage (may be included in general aggregate limits or combined single unit coverage): $1 million per occurrence.

If single general aggregate limits or combined single unit coverage is obtained for General Liability and/or Automobile Liability coverage, minimum amounts shall be the sum of the personal injury and property damage coverage required above.

Umbrella Form Excess Liability insurance coverage shall be added to general liability and automobile liability coverage to determine if minimum insurance limits are met.

8.5 Identification of Contractor Employees. The Contractor, before initiating the performance of work, shall provide the COR with a list of all employees, including photo IDs for all who shall perform work under this contract. The list shall include the full name, aliases, and work assignment of each employee. The Contractor shall notify the COR in writing of any addition, deletion or change in work assignments within one (1) business day of such change.

8.5.1 All vehicles used by Contractor personnel on project shall bear suitable company identification to enable project personnel to identify such as authorized for access.

8.5.2 The Contractor shall provide the COR with a list of vehicles and their license plates that will be used to perform work. Vehicles shall be in good working condition, not dripping oil, etc. Safety features on vehicles shall be in working order. The Contractor shall be responsible for requiring each employee engaged in work to wear identifying uniform marked with identifying name of the Contractor. All employees shall wear name tags with their name prominently displayed.

8.6 Service Contract Labor Standards / Posting. Contractor shall comply with applicable labor standards and posting requirements as required by law and contract clauses.

8.6.1 Every employer performing work covered by the Walsh-Healey Public Contracts Act or the McNamara-O’Hara Service Contract Act (SCA) is required to post a notice of the compensation required (including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract.

8.6.2 A copy of the poster is available in two versions at the following DOL website:

http://www.dol.gov/whd/regs/compliance/posters/sca.htm

8.7 Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts.

U.S. Army Corps of Engineers (USACE) Contractors and sub-contractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under resultant contract, USACE Contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE Contractors in their outreach eƯorts:

U.S. Department of Labor Veterans employment: www.vets.gov Federal veteran employment information:

www.fedshirevets.gov/index.aspx Veterans’ Employment and Training Service (VETS):

http://www.dol.gov/vets Veterans Opportunity to Work (VOW) Program:

http://benefits.va.gov/vow U.S. Army Warrior Transition Command Employment Index:

http://www.wct.army.mil/modules/employers/index.html Hiring Our Heroes Initiative: www.uschamberfoundation.org/hiring-our-heroes

8.8 Hours of Operation. The Contractor is responsible for conducting business, between the hours of 6:30 a.m. and 5:00 p.m. Monday through Friday except Federal holidays, or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Working hours that extend past 5:00 p.m. weekdays or on weekends and holidays shall be coordinated and approved through the COR.

8.9 Government Holidays. Routine services are not required on federal holidays;

emergency response requirements remain in eƯect.

8.10 Interfacing With Other Contractors / Government Operations. The Government may undertake or award other contracts for additional work and the Contractor shall fully cooperate with such other Contractors and Government employees and carefully fit his own work to such additional work as may be directed by the KO. The Contractor shall not commit or permit any act which shall interfere with the performance of work by any other Contractor or by Government employees.

8.11 Key Personnel. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the COR and/or KO. The Contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

8.12 Post Award Conference / Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration oƯice in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor’s performance. At these meetings, the KO will apprise the Contractor of how the Government views the Contractor’s performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

9.0 FORMS

9.1 Contract Discrepancy Report (CDR): DD Form 2772 (or current approved equivalent)

9.2 Activity Hazard Analysis (AHA): As required by EM 385-1-1 and local policy

10.0 EXHIBITS AND ATTACHMENTS

10.1 Exhibit A – Schedule of Deliverables

10.2 Attachment 1 – John Day Dam Elevators (Covered Conveyances)

EXHIBIT A – SCHEDULE OF DELIVERABLES

Deliverable Due Date / Frequency PWS Ref

Format Submit To:

Baseline Inspection Report

Within 7 calendar days after contract start

1.3 PDF COR

Pre-Work Meeting Attendance

As scheduled; no later than 15 calendar days after award

1.4 In -person

/ virtual

COR/KO

Oregon and Washington Elevator Maintenance License

No later than 7 calendar days prior to Pre-Work Meeting

4.4 PDF COR

Written Maintenance Plan

No later than 7 calendar days prior to Pre-Work Meeting

5.2.3 PDF COR

24/7 Call-In Number & POCs

No later than 7 calendar days prior to Pre-Work Meeting

5.4.2 PDF/Email COR

Emergency Egress Procedures (each Elevator)

No later than 7 calendar days prior to Pre-Work Meeting

5.1.5 PDF COR

Test & Inspection Schedule

No later than 7 calendar days prior to Pre-Work Meeting

5.5.2 PDF COR

Posted Elevator Check Sheets (8)

Prior to completion of first monthly PM;

Maintain current

5.5.3 Posted Machine Rooms /

COR – Approved

Service Visit Report (Routine / Trouble/ emergency / test)

Within 2 business days after each site visit

5.6.1 PDF/email COR

Safe Clearance Plan No later than 7 calendar days prior to Pre-Work Meeting

7.2.6 PDF COR

Accident Prevention Plan (APP)

Prior to on-site work;

coordinate by Pre-Work Meeting

7.2.4 PDF COR

Activity Hazard Analyses (AHAs)

Prior to activity; at least 7 days prior to Pre-Work Meeting for initial tasks

7.2.5 PDF COR

SDS / Hazard Communication submittals

Prior to bringing chemicals onsite; no later than 7 days prior to Pre-Work Meeting

7.2.7 PDF COR

* Deliverable due dates may be adjusted by the KO/COR consistent with contract terms and site access requirements.