A.02 PWS - Air Winch for Hoisting Personnel.pdf

PERFORMANCE WORK STATEMENT

AIR WINCH FOR HOISTING PERSONNEL

John Day-Willow Creek Project, Oregon

1.0 GENERAL INFORMATION: The Contractor shall perform to the standards in the contract and comply with all local, state, and federal regulations. John Day Lock & Dam is composed of a Powerhouse, Spillway, two fish ladders, and a Navigation Lock. The powerhouse has 16 hydropower turbines referenced to as Main Generating Units (MU). When maintenance must be performed on the MU’s there are specific tasks that required personnel to access the MU draft tube.

The MU draft tube is accessed via a draft tube tugger that is composed of an air operated winch, a combination of sheaves, and fall protection equipment. The work under this contract requires the contractor to provide an air operated winch that meets the specifications and standards listed in this document.

2.0 DEFINITIONS: Throughout this contract, the following definitions and descriptions apply wherever the word, phrase, or acronym is used.

• Acceptance Quality Limits (AQL): A measurement of acceptable quality limits for the Performance Requirements Summary table.

• Activity Hazard Analysis (AHA): A written record determining areas and activities in which possible safety hazards exist and proposed preventative measures.

• Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the Contractor as observed by the Quality Assurance Evaluator (QAE).

• Contracting Officer (KO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

• Contracting Officer’s Representative (COR): Assigned by the Contracting Officer as the quality assurance evaluator (QAE), the COR is responsible for quality assurance guidance and ensures that contract quality requirements, provisions, standards, and thresholds are defined, practical, enforceable, necessary, and verifiable.

• Defect: A service or product output that does not meet the standard of performance specified in the contract for that service or product.

• GQAE: Government Quality Assurance Evaluator

• Performance Requirements Summary (PRS): Identifies critical success factors for the contract. It identifies both the performance objectives for those factors and the performance threshold required for each performance objective. The Government reserves the right to survey all services called for in the contract to determine whether the performance objectives and goals were met.

• Quality Assurance (QA): A method used by the Government to provide some measure of control over the quality of services received.

• Quality Assurance Evaluator (QAE): The Government employees responsible for checking Contractor performance.

• Quality Control (QC): A method implemented by the Contractor to control the quality of goods and services provided.

• Quality Control Inspector (QCI): A Contractor’s employee responsible for monitoring and addressing issues with the quality of goods and services provided.

• Quality Control Plan (QCP): A plan developed by the Contractor which includes quality control actions necessary to meet the quality standards set forth by the contract. The plan should follow the PWS.

3.0 THE GOVERNMENT SHALL

• Review and accept the product data sheet and O&M manual.

• Inspect and accept the air winch after it arrives to the Government facility.

4.0 THE CONTRACTOR SHALL:

• The Contractor shall provide the air winch per the requirements in “PERFORMANCE STANDARDS AND GUIDELINE REQUIREMENTS” and deliver it to John Day Dam.

• Submit a Schedule for air winch delivery.

• Submit for approval prior to delivery, a digital copy of the air winch operations and maintenance manual and air winch product data sheets.

• Provide 1 physical copy and 1 digital copy of the air winch operations and maintenance manual, air winch product data sheets, technical drawings of the air winch, paint product datasheets, and paint safety data sheets.

5.0 PERFORMANCE STANDARDS AND GUIDELINE REQUIREMENTS

5.1 AIR WINCH SHALL

• The air winch must be certified for hoisting personnel and be compliant with applicable standards such as ANSI A10.22, DNV, or European directive No 2006/42/EC requirements for air winch personnel hoists.

A. The air winch must be supplied with at least 100 feet of wire rope. Wire rope diameter must be between 5/16” and ½”.

B. The target capacity of the air winch is 150 kg or 330 lbs. Pulling capacity must not exceed 5000 lbs.

C. The air winch must be powered during both lifting and lowering operations.

D. The air winch must have at least two forms of automatic braking that can hold 150% of maximum load line, one of these can be pneumatic.

E. The air winch must be equipped with an adjustable upper limit switch.

F. The air winch must be fully pneumatic operating between 90-120 psi. All the controls must be fully mechanical with no electrical controls.

G. There must be a minimum of 3 lays of rope on the drum at maximum length of travel.

H. The rope travel speed must be less than 110 feet per minute.

I. The drum diameter for the wire rope must be 24 times the diameter of the wire rope.

J. The air winch must have an extended control pendant that can be operated

15 feet away from the air winch.

K. Noise from air winch operations must not exceed 90 dBA.

L. The air winch must have additional pneumatic tubing connected to a manual diaphragm poppet valve that can be placed 20 feet from the winch. The valve must be part of the supply line for lift operation and will prevent flow for lifting when switched.

M. For winch paint specifications please refer to Attachment 1- Specifications.

5.2 Attachments: Detailed information on for the requirements mentioned in section 5.1 can be found in attachment 1 – Specifications.

5.3 Points of Contact

• Adrian Mariscal Arellano, Mechanical Engineer – 541-739-1124, Email:

Adrian.mariscalarellano@usace.army.mil

• Travis O’Brien, Chief of Engineering – 541-739-1090. Email:

Travis.C.Obrien@usace.army.mil

6.0 PERFORMANCE REQUIREMENTS SUMMARY

6.1 Performance Requirements Summary Table: These are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the following conditions exists in accordance with the Quality Assurance

CONTRACT REQUIREMENTS SUMMARY

Tasks Contract

Requirement

Allowed Number of

Discrepancies Surveillance

Validated Complaints

Submit Delivery Plan Post-Award

Upon awarding contract, Contractor must submit detailed delivery plan.

0 Specifications 0

Submit O&M Manual and Product Data Sheets for Approval

Upon awarding contract, Contractor must submit O&M and Product Data Sheets.

Specifications

Ship Winch to project site.

Contractor must ship Air Winch from their facility to the project site.

0 Specifications and Visual 0

Submit Remaining Data Sheets

Contractor must submit remaining product data sheets and safety data sheets.

Specifications

6.2 Surveillance: If the COR discovers deficiencies and/or receives complaints, the COR will alert them to the Contractor for correction.

• Quality Control: The Contractor, not the Government, is responsible for quality control actions necessary to meet the quality standards set forth by the contract. The Contractor shall develop and submit a Quality Control Plan (QCP) for Government approval within ten calendar days after award. The Contractor shall use the QCP to guide and document the implementation of the required management and quality control actions to achieve the specified results. The Government reserves the right under the Contract Terms and Conditions--Commercial Items (FAR 52.212-4) to inspect and test the services called for by the Task Order, to the extent practicable at all times and places during the term of the Task Order. The Government will reject non-conforming services.

• Unacceptable Performance: When performance is determined unacceptable, as defined in the Performance Requirements Summary, the GQAE will inform the Contractor’s on-site representative that performance is unacceptable and provide written documentation by use of the form DD 2772, Contract Discrepancy Report, reference appendix 2. By initialing and dating the form, the Contractor is only acknowledging notification of unacceptable performance. Disputes in surveillance should be referred to the contracting officer. The GQAE will notify the COR and the Contracting Officer of less than acceptable performance. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defect(s) in services cannot be corrected by re-performance, the Government may: Require the Contractor to take necessary action to ensure future performance conforms to contract requirements. Reduce the contract price to reflect the reduced value of the services performed. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may: By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or Issue Cure Notice Terminate the contract for Government Convenience. Terminate the contract for Cause.

• Correction of Non-Performance: Contractor shall employ an adequate quantity of personnel to ensure that any services found to be not in compliance and therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after non-compliance has been observed by or reported to and verified by the COR.

• STANDARD: Recurring defects are not permitted for any of the above service items.

For example, if the COR discovers any issues with any components of the gearbox, then those must be replaced, the Contractor is required to correct the defect through re-performance. No defect is recorded against the Contractor's performance.

However, if this same situation occurs again during the contract period, a defect will be recorded and reported to the Contracting Officer for appropriate action in accordance with FAR 52.212.4, Contract Terms and Conditions-Commercial Items

(May 1997).

6.3 Work Scheduling: Work scheduled shall be coordinated with the COR and John Day Dam project staff.

6.4 Verification of Work: The Contractor will provide a schedule of their activities at the beginning of work and will notify the COR prior to completion of work to secure any payment.

Any schedule modifications will be provided to the COR to allow verification of work in progress and completion.

6.5 Damages Caused by the Contractor: The Contractor shall be held accountable and liable to the Government for any damages to government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractors or their employees.

6.6 Interference with Government Operation: The Contractor and the Contractor’s employees shall perform all work in such a way as to not interfere with regularly scheduled Government operational activities.

6.7 Other Contracts at the Contract Site: The Government may undertake or award other contracts for additional work and the Contractor shall fully cooperate with such other

Contractors and Government employees and carefully fit his work to such additional work as may be directed by the Contracting Officer. The Contractor shall not commit or permit any act which shall interfere with the performance of work by any other Contractor or by

Government employees.

7.0 SAFETY AND ENVIRONMENTAL REGULATIONS

7.1 Work Compliance: All work shall be in compliance with the USACE Safety and Health

Requirements Manual, EM 385-1-1 at:

https://www.publications.usace.army.mil/portals/76/publications/engineermanuals/em_38

5-1-1.pdf

7.2 Accidents: The Contractor or the Contractor’s employees shall report any circumstances of needed repair of the facility or grounds which may affect the performance of the work and unhealthful or hazardous conditions or any delays or interference with the work caused by the employees or the Government. In the event an accident or injury occurs to Contractor personnel, the Contractor shall first notify the John Day Control Room, and then the COR.

https://www.publications.usace.army.mil/portals/76/publications/engineermanuals/em_385-1-1.pdf https://www.publications.usace.army.mil/portals/76/publications/engineermanuals/em_385-1-1.pdf

Accidents Reports: The Contractor shall make a written report of each separate case of an injury or accident. The report shall include, but not be limited to; location, nature of the injury or accident, authorities notified, and the action taken along with any other pertinent information. The report shall be accompanied by sketches, graphs/drawings, and photographs as needed and forwarded to the COR within 24 hours.

8.0 WALSH_HEALEY PUBLIC CONTRACTS ACT OR MCNAMARA_O’HARA CONTRACT ACT

(SCA)

Every employer performing work covered by the Walsh-Healey Public Contracts Act of McNamara-

O’Hara Service Contract Act (SCA) is required to post a notice of the compensation required

(including, for service contracts any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract. A copy of the poster is available in two versions at the following DOL website:

http://www.dol.gov/whd/regs/compliance/posters/sca.htm

9.0 GENERAL:

9.1 Security Requirements: The Contractor, before initiating the performance of work, shall provide the COR with a list of all employees who shall perform work under this contract. The list shall include the full name, aliases, social security number, and work assignment of each employee. The Contractor shall notify the COR in writing of any addition, deletion or change in work assignment within one day of such change. Upon completion or reassignment individuals are required to return access cards/keys to the designated COR.

9.2 Facility Access: The Government shall provide the Contractor access to areas necessary for this scope of work. The Contractor shall be subject to all Government rules and regulations while working at the Government installation. Access by the Contractor and

Contractor’s employees shall only be permitted during designated work hours. Contractor employees shall not be permitted to bring guests, family members, pets, or non-employees to the job site at any time.

10.0 IDENTIFICATION OF CONTRACTOR’S EMPLOYEE

The Contractor, before initiating the performance of work, shall provide the COR with a list of all employees who shall perform work under this contract. The list shall include the full name, aliases, social security number, and work assignment of each employee. The Contractor shall notify the COR in writing of any addition, deletion or change in work assignment within one business day of such change. All vehicles used by Contractor personnel on project shall bear suitable company identification to enable project personnel to identify such as authorized for access. Vehicles shall be in good working condition, not dripping oil, etc. Safety features on vehicles shall be working. The

Government may require the Contractor to discontinue using any employee in the performance of the work specified in this contract determined by the Government to be unsatisfactory.

11.0 SUBCONTRACTING

The Contractor shall notify both the CO and the COR in writing, of any work to be subcontracted.

Compliance with the provisions of this contract by subcontractors shall be the responsibility of the

Contractor.

There is a NO SMOKING policy in all Government buildings.

http://www.dol.gov/whd/regs/compliance/posters/sca.htm