A.02 Limiting competition at or below the SAT Template -Final Redacted.pdf

CUI//SP-PROCURE

Control No: 25-MRCO-EAST-102

CUI//SP-PROCURE

Source Selection Information – See FAR 2.101 and 3.104-4

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity:

Medical Readiness Contracting Office – East (MRCO-E) Fort Belvoir Health Contracting Branch 9275 Doerr Road, Building 1221 Fort Belvoir, VA 22060

2. Description of Action:

Nature: New Requirement Follow-on Requirement Contract Vehicle: Purchase Order Number TBD

Blanket Purchase Agreement (BPA) Number _______________ Order/BPA# _______ against FSS Contract #_____ _________ Order #___________ against Multiple Award IDIQ Contract Name or #______________

Order #_______ against a single award IDC Contract

Modification # _______ to existing PO/TO/DO/Call Order

Pricing/Contract Type: Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: Operations & Maintenance, Army (OMA) Other Funds: DHP

FY: 25

Name of Proposed Contractor(s) and Address:

WHATS LLC

48 Lafayette Street Lebanon, NH 03766-1445 Phone: (603) 945-4510

Brand Name Buy: Yes No

Controlled by: USAHCA CUI Category: SP-PROCURE Limited Dissemination Control: FEDCON POC: Cotrena Y. Brown-Johnson Telephone: (571) 515-8185 Email: cotrena.y.brownjohnson.mil@health.mil

CUI/ISP-PROCURE

3. Description of Services or Supplies: Eight each, 6459-010-9003A WAHTS AC System which includes Annual calibration QA evaluation, Software access, Shipping, Handling, & insurance. Accessories include Two each, HEA-ASM-0002B Admin Tablet w/ Software. Requirement is for the Hearing Conservation Clinic, Womack Army Medical Center, Fort Bragg, NC. The total estimated value of the proposed action is

Item No Supplies/ Services Quantity

0001 6459-010-9003A 8

WAHTS AC

System 0001a H EA-ASM-0002B 2

Admin Tablet w/ Software

Completion • te: 1 July 2025 Total Value:

4. Authority:

Unit Unit Price Amount

Each

Each

� FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

a. WAHTS Hearing LLC is the manufacturer of the WAHTS (Wireless Automated Hearing Test System) and as such is the sole provider for the system, parts, annual software access and service, including: WAHTS-AC; WAHTS-BC; Audhere software;

and Audmedical software. This is a completely portable system that can be used in remote areas where access to testing facilities is limited. The hearing care provider can monitor the test and provide results immediately. The system will also increase testing capacity and Soldier Readiness. The location for testing cannot support the electrical load for audiometric testing booths. The WAHTS can be used instead with minimal electrical load.

b. These supplies must be sole sourced to WAHTS LLC. WAHTS Hearing LLC has provided a Sole Source Justification letter which states they are the manufacturer and sole provider of the equipment. (See PCF file A.02, vendor sole source letter).

c. Failure to award sole source will result in a lapse in fit testing capability per new requirements listed in the Hearing Conservation Program (HCP), DODI 6055.12.

CUI/ISP-PROCURE

Source Selection Information - See FAR 2.101 and 3.104-4

Version - February 2017

CUI//SP-PROCURE

CUI//SP-PROCURE

Source Selection Information – See FAR 2.101 and 3.104-4

Version – February 2017

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, apply and will be followed, or do not apply due to an exception at 5.202

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $150K, no posting required

Action is a brand name restriction, under $25K, no posting required Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f) FAR 8.405-6(b)(3)(iii)(A) FAR 8.405-6(b)(3)(iii)(B) FAR 8.405-6(b)(3)(iii)(C) FAR 16.505(a)(4)(iii(C)

7. Market Research: There is a current GSA FSS Contract #: 36F79723D0040 with WAHTS HEARING LLC however the maximum purchase amount exceeds the authorized 50K based on the customer requirements. Individual quote was obtained from WAHTS LLC and aligns with current system needs. Market research was conducted between 01 February 2025 – 14 March 2025 by the requesting activity and the Contracting Office to obtain information specific to the product. Techniques for conducting market research included Federal Supply Schedule contracts on General Services Administration (GSA), AbilityOne Program, Small Business Administration's Dynamic Small Business Search, and web searches. A notice of intent to award a sole source contract will be placed on the SAM.GOV website. Due to intellectual property rights and proprietary rights no other vender is expected to provide required services. A sources sought will be posted to SAM.gov to help increase visibility of the purchase to other contractors which may increase competition. NAICS 339112, PSC 6515.

8. Other Facts: The Authority to Operate (ATO) expires on 9/19/2026 and can be verified in CSTAR. Original request for quote from WAHTS Hearing LLC was received on 02/22/2025.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.