a.02 FY20_PWS__HVAC Maintenance .pdf

Performance of Work Statement (PWS)

HVAC MAINTENANCE SERVICES

Part 1

General Information

1. General: This is a non-personal services contract to provide the necessary heating ventilation and air conditioning (HVAC), preventative services as described in the schedule of HVAC Maintenance services for the U.S. Army Corps of Engineers leased space in Puerto Rico. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all management, supervision, inspections, personnel, equipment, tools, supplies, materials, transportation and other items and non-personal services necessary to perform HVAC Maintenance services on all brands of HVAC equipment and systems using certified personnel.

HVAC Maintenance service applies to all designated spaces, including, but not limited to, halls, restrooms, offices, work areas, entranceways, lobbies, common areas, test room areas and storage room areas as defined in this Performance Work Statement (PWS). The Contractor shall perform to the standards in this contract.

1.2 Background: The US Army Corps of Engineers, acting on behalf of the US Armed Forces Recruiting Commands, is required to provide HVAC maintenance services at multiple Recruiting facilities throughout Puerto Rico.

1.3 Objectives: The objective is to provide HVAC maintenance services that will assure a clean, safe, and healthy environment for the Recruiters and potential recruits.

1.4 Scope: The scope of work is as described in the Specification Guide for HVAC Maintenance Services for each Armed Forces Career Center. HVAC maintenance services include, but are not limited to, preventative maintenance, scheduled maintenance, repair and replacement of parts, and inspection of HVAC equipment and systems. The contractor shall accomplish these tasks within the time frame provided in the Specification Guide.

1.5 Period of Performance (POP): The period of performance for the basic contract shall be for one (1) base year of 12 months with four (4) option years to renew. Each task order shall specify the period of performance (POP).

1.6 General Information:

1.6.1 Quality Control: The contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which he assures himself that his work complies with the requirement of the contract. The Contractor shall provide a written copy of the QCP to Contracting Officer and Contracting Officer’s Representative (COR), no later than 30 days after contract award. After acceptance of the QCP, the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his quality control system.

1.6.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards shall be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The QCP shall include as a minimum the following:

1.6.2.1 An inspection system covering all work tasks stated in the contract to include supplies: Said inspection system shall include a HVAC checklist (enclosed) for HVAC technicians to fill out each time a HVAC is serviced and posted in a conspicuous place where visible to the recruiters on site. It shall specify areas that were serviced and inspected on each visit and satisfaction of compliance by recruiters on site.

1.6.2.2 The Contractor shall maintain adequate records of all inspections made by HVAC technicians to indicate, at a minimum, the nature (when, where, what) and number of inspections they made; the name of the inspector; the number, location, type of deficiencies found, and the corrective action taken for deficiencies.

1.6.2.3 Corrective action procedures for deficiencies and measures to prevent recurrence. The corrective actions shall address the deficiency and an action to prevent future deficiencies. Additional inspection(s) are not considered a corrective action. The QCP shall be evaluated for adequacy and changed or updated by the Contractor as a part of all corrective actions by the Contractor. All changes shall be approved by the Contracting Officer.

1.6.3 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 8:00 AM until 5:00 PM, Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. In order to lessen the impact on recruiting personnel, it is preferable the Contractor’s representative coordinate the HVAC maintenance in the morning between the hours of 8:30 a.m. and 10:30 a.m. For other than firm fixed price contracts, the contractor shall not be reimbursed when the Government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract shall be performed at Armed Forces Career Center, in Puerto Rico, particularly described in the Task Orders.

1.6.6 Type of Contract: Firm Fixed Price contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract must have a background check investigation at time of the proposal submission, and must maintain the level of security required for the life of the contract.

1.6.7.1 Background Investigations: All Contractors, subcontractors, or personnel working at or in any Government facility shall have a background check investigation and an identification card.

1.6.7.2 Local Background Checks: Most, if not all Police agencies can provide an individual a document, commonly called a “Letter of Good Conduct,” that indicates whether they have a criminal record in a particular jurisdiction. An individual could go to the Police department in the town/county where they reside and simply request the document.

1.6.7.3 Other Background Checks: There are many private companies that conduct pre-employment criminal background checks for employers. This type of check requires the full name of the applicant and address. In some locations a signed release is also required from the applicant.

1.6.7.4 Non-US Citizen: The Department of Homeland Security has a pilot program that employers can join, at no fee that allows them to conduct a social security verification check and immigration check on an alien employee. This program is currently available to employers in several States to include New York. For more information, please contact the Department of Homeland Security Systematic Alien Verification for Entitlements Program at 1-888-464-4210.

1.6.7.5 Physical Security: Recruiter(s) shall ways be present when the Contractor or their subcontractor is present.

The Government shall be responsible for safeguarding all Government equipment and information. The Government shall not provide office space and operational facilities to the Contractor. The Contractor shall secure and maintain the necessary office space and other facilities required for the performance of this contract at his/her own expense.

1.6.7.5.1 All Contractor and all associated sub-contractor’s employees shall comply with applicable facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet access requirements. Contractor workforce must comply with all personal identity verification requirements as directed by the facility local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at facility change, the Government may require changes in Contractor security matters of processes.

1.6.7.5.2 All contract employees, including subcontractor employees shall be escorted by a Military Service Representative.

1.6.7.5.3 The Contractor must pre-screen candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Contractor must ensure that the candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 3 business days after the initial contract award.

1.6.7.4 Key Control: No keys, lock combinations, nor security alarm codes to Government leased facilities shall be provided to Contractors under any circumstances. A Military Service Representative (MSR) shall unlock doors for the Contractor and shall be physically present and visible in the Facility during all cleaning at the scheduled appointment time. A MSR shall be present in the Facility at least 15 minutes prior to the scheduled appointment time and wait a maximum of 30 minutes beyond appointment time for the Contractor to arrive for cleaning, after which time the Contractor shall be deemed to have not met the appointment.

1.6.8 It should be noted that in multi-service stations, if the Contractor is actively working in another Service's area, the MSR shall not leave or mark this as a no-show. A no-show shall be reported immediately to the COR. If the MSR is a no-show (fails to be available to open the facility a maximum of 30 minutes beyond appointment time) the contractor shall not incur a penalty assessment. The contractor shall immediately report a no-show by the MSR(s) to the COR. Emergency repairs shall be accomplished on Federal Holidays with COR’s approval. If a Federal Holiday occurs on one of the regular scheduled maintenance days, the maintenance shall be done on the next scheduled workday.

1.6.9 Special Qualifications: Contractor shall ensure that employees will have adequate HVAC training. The COR may require the Contractor to discontinue using any employee or subcontractor, determined by the COR on site, to be unsatisfactory.

1.6.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the contracting officer shall apprise the contractor of how the Government views the contractor's performance, and the contractor shall apprise the Government of problems, if any, being experienced. The Contractor shall also meet with the Military Service Representative (MSR) as often as determined necessary by the COR or its designated representative. Appropriate action shall be taken to resolve any and all problems identified. These meetings shall be at no additional cost to the Government.

1.6.11 Contracting Officer Representative: The COR shall be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: 1) Assure that the Contractor performs the technical requirements of the contract; 2) perform inspections necessary in connection with contract performance; 3) Maintain written and oral communications with the Contractor concerning technical aspects of the contract; (4) Issue written interpretations of technical requirements; 5) Monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any http://www.uscis.gov/e-verify deficiencies; and 6) Provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.12 Key Personnel: The follow personnel are considered key personnel by the Government: Contract Manager, Alternate Manager, HVAC Team Lead, and HVAC Technician. The Contractor shall manage the total work effort associated with the HVAC maintenance services required herein to assure fully adequate and timely completion of these services. The Contractor shall maintain an adequate workforce to complete work in accordance with the time and quality standards specified herein: The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between the hours of 8:00 AM to 5:00 PM, Monday through Friday, except Federal holidays or when the Government facility is closed for administrative reasons.

1.6.13 Identification of Contractor Employees at Government Facilities: All contract personnel attending meetings and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractors, subcontractors, or personnel working at or in any Government facility shall be identified by a Photo Identification (ID). Said ID shall be worn in a conspicuous place and be made available for inspection, upon request by the MSR, or COR. The Contractor shall include the name of the company, a clear legible employee photograph at least 1 by 1-¼ inches, the employee's name, signature, date of birth, hair and eye color, height and weight, and the signature, date and phone number of the company representative issuing the card.

Part 2

Definitions and Acronyms

2. Definitions and Acronyms: As used throughout this document, the following terms shall have the meaning set forth below. Additional definitions are in FAR 52.202-1, DEFINITIONS, in Section I or common sense considerations and industry standards.

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor having a contract to provide specific supplies or service to the Government.

The term used in this contract refers to the prime. The prime Contractor shall ensure that his/her subcontractors comply with the provisions of this contract.

2.1.2 Contracting Officer: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 Deliverable: Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the key personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 Work Week: Is defined as Monday through Friday, unless otherwise specified.

2.1.14 Facility: An establishment, structure, or assembly of units of equipment designated for a specific function.

2.1.15 Frequency of Service:

2.1.16 Monthly: Services performed 12 times during each 12-month period of the contract, specifically during the last week of the month.

2.1.17 Regular Working Hours for HVAC Maintenance: The Government's regular (normal) working hours for cleaning are from 8:00 a.m. to 5:00 p.m. Monday through Friday, except (a) Federal Holidays and (b) other days specifically designated by the COR. No keys to Government leased facilities shall be provided to Contractors under any circumstances.

2.2. Acronyms:

ASHRAE American Society of Heating, Refrigerating & Air Conditioning Engineers ASTM American Society for Testing & Materials BPI Building Performance Institute COR Contracting Officer’s Representative CORTR Contracting Officer’s Technical Representative FAR Federal Acquisition Regulation FSC Federal Service Code HVAC Heating Ventilation and Air Conditioning ID Identification IDIQ Indefinite Delivery Indefinite Quantity MERV Minimum Efficiency Reporting Value MSR Military Service Representative NRC Noise Reduction Coefficient POC Point of Contact POP Period of Performance PWS Performance Work Statement QASP Quality Assurance Surveillance Plan QCP Quality Control Plan UIC Unit Identification Code

Part 3

Government Furnished Property, Equipment, and Services

3. Government Furnished Items and Services:

3.1 Utilities: The Government shall furnish the following utility services if applicable, at existing outlets, for use in those facilities provided by the Government and as may be required for the work to be performed under the contract:

electricity, steam heat, natural gas, fresh water, sewage service, and refuse collection (from existing collection points). Information concerning the location of existing outlets may be obtained from the MSR on site. The Contractor shall provide and maintain, the necessary service lines from existing Government outlets to the site of work. The Contractor shall instruct employees in utilities conservation practices.

Part 4

Contractor Furnished Items and Services

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract and each task order.

4.2 Caution Signs: The Contractor shall display caution signs when performing maintenance in an area in which people other than contracting personnel are, or shall be, present.

Part 5

HVAC Maintenance & Inspection Services Requirements

The Contractor shall provide to the Armed Forces Career Centers HVAC services to include preventative maintenance, repairs and inspection(s) at the locations described in each task order.

5. Specific Tasks:

5.1 Basic Services: Basic services as described in the individual task orders shall be performed per frequencies shown in the PWS and the Schedule of Services at the specified locations. Performance requirements for these services include the following:

5.1.1 The Contractor shall have the capability of servicing all brands of HVAC equipment and systems using their own certified personnel or certified subcontractors. All certifications shall be up-to-date. Certification shall be made available to the COR upon request.

5.1.2 The Contractor’s test instruments shall have up-to-date and valid calibration documentation. The equipment shall have a label showing the date of calibration and the name of the company or personnel performing the calibration. Certification on calibration of equipment shall be made available to the COR upon request.

5.1.3 The Contractor shall be liable for any loss, damage, or destruction to the existing system caused or attributable to the obvious negligent acts of the Contractor at no additional cost to the Government.

5.2 Periodic Preventative Maintenance and Inspection:

5.2.1The Contractor shall perform two scheduled HVAC inspections per year at six-month intervals in April and October. The inspection shall include a comprehensive inspection of the air handlers, air compressors, connections, and all parts and accessories that pertain to all HVAC equipment. The system shall be examined to ensure that all parts and components are performing in accordance with the manufacture’s product specifications.

5.2. 2 The following items shall be inspected: Oil and lubricate bearings; inspect and adjust all belts, motors, and pulleys; check compressor operation and oil levels; check amperage and voltage; inspect electrical contractors and components; inspect and clean evaporator and condenser coils; clean drains and add bacteria control; visually inspect all parts, lines, and components for refrigeration leaks; check heating equipment; check all wiring; check for proper operating temperatures; check refrigerant temperatures, check refrigerant level, add as needed; inspect control valves and sensors, check that dampers are not obstructed and move freely; inspect and calibrate thermostat;

inspect filter rack for integrity. The attached HVAC checklist provides further information.

5.2.3 The HVAC system shall maintain a minimum temperature of 70 degrees Fahrenheit during the heating season and a maximum temperature of 78 degrees Fahrenheit during the cooling season.

5.2.4 HVAC Filter Replacement: Replacement air filters shall be equivalent to existing and replaced once per quarter. Medium to high efficiency Minimum Efficiency Reporting Value (MERV 9 - 11) filtering systems shall be used. Low capacity systems may use lower efficient filters (MERV 6 - 8) if it cannot be retrofitted for the more efficient filters. Filters shall be installed to minimize air bypass around the filters and maintained per the manufacturer's recommendations. (MERV - A number that reflects the filter efficiency based on the testing procedure defined in American Society of Heating, Refrigerating & Air Conditioning Engineers (ASHRAE) Standard 52.2-1999.)

5.2.5 Upon conclusion of preventative maintenance and/or physical inspection, the Contractor shall furnish a detailed list (Bill of Materials) to the Contracting Officer’s Representative (COR). The Bill of Materials shall include a detailed description of recommended repairs, including part models and prices. The Bill of Materials shall include an estimated amount of labor (hours) for each repair activity, prices for all equipment, parts, etc. Upon review of the Bill of Materials, the COR shall notify the Contractor if the Government has agreed to the work indicated. The Contractor shall not commence work until the CO or COR has provided the Contractor with written or verbal notification.

5.2.6 The Contractor shall furnish a trained and experienced technician within one (1) hour of emergency call placement by the CO or COR during normal business hours.

5.2.7 The Contractor shall provide to the Government the warranty documents on any new equipment or parts.

5.3 Emergency Maintenance: Upon notification by the COR, the Contractor shall respond within a half day. The Contractor shall perform emergency repairs requiring immediate corrective action to restore an area to its normal state and appearance. Emergency repairs shall be check for completion by the MSR on site and shall be compensated in accordance with the item completed on bid sheet in addition to the normal compensation paid under the contract.

5.4 Interference with Government Business: The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall be responsible to make every effort to minimize the impact of the interference, inconvenience, customer discomfort, etc.

5.5 Protection of Government Property: During execution of the work, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, and other surfaces from materials not intended. The Contractor shall return areas damaged as a result of work under this contract to their original condition, to include painting, refinishing, or replacement, if necessary.

5.6 Contractor Manpower Reporting Requirement: Contractor Management Reporting (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor shall report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting period shall be the period of performance not to exceed 12 months ending 30 September of each Government fiscal year and must be reported by October 31 of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

https://contractormanpower.army.pentagon.mil/

Part 7

EXHIBIT LISTING

7.1 Exhibit A - Performance Requirements

7.2 Exhibit B - Deliverables Schedule

7.3 Exhibit C - Specification Guide for HVAC Maintenance and Inspection Services

7.4 Exhibit D - Recruiting Station Location

EXHIBIT A

Performance Requirements Summary

Performance Objective

Standard

PERFORMANCE

THRESHOLD

Method of Surveillance

The contractor shall provide HVAC maintenance services as described in the PWS

The contractor provides maintenance reports per the PWS without causing programmatic delay to the Government nor violating the schedule provided in the PWS.

No more than one customer complaint.

Recruiters on site who shall provide notification to the Contracting Officer’s Representative stating date of Contractor’s visit.

EXHIBIT B

Deliverable Schedule

Deliverable

Frequency

# of Copies

Medium/Format

Submit To

Invoice is to be provided by the 3rd of each month.

Email or mail one

(1) copy of the original invoice to address in “Submit To” column.

The invoice is to be provided in electronic format/scanned document (.pdf)

DLL-CESAJ-RE-CONTRACT-

INVOICES@usace.army.mil

US Army Corps of Engineers

CESAJ-RE-P

(Attn: Martrice M. Hunter, COR) 701 San Marco Blvd Jacksonville, FL 32207-8175

Itemized Reports of:

Inspections, Repairs or Preventative Maintenance showing equipment type replaced/repaired and/ or inspected

After each service provided

One (1) each

Electronic format/scanned document (.pdf)

DLL-CESAJ-RE-CONTRACT-

INVOICES@usace.army.mil

EXHIBIT C

U.S. ARMED FORCES CAREER CENTERS

Specification Guide for HVAC Maintenance & Inspection Services

General

A. HVAC bi-annual HVAC inspection services shall normally be provided twice annually in June and November HVAC preventative maintenance services shall be provided once monthly unless it conflicts with standard services provided by the Lessor to other tenants, or as circumstances may warrant. All maintenance and inspections shall be performed between the hours of 8:00 a.m. and 5:00 p.m. Monday through Friday only, or an appointment in time scheduled in advance, with each recruiting service. In order to lessen the impact on recruiting personnel, it is preferable the Contractor’s representative coordinate the preventative maintenance, inspection, or repair in the morning between the hours of 8:30 a.m. and 10:30 a.m. No keys to Government leased facilities shall be provided to Contractors under any circumstances.

B. A Military Service Representative (MSR) shall unlock doors for the Contractor and shall be physically present and visible in the facility during all service at the scheduled appointment time. A MSR shall be present in the facility a minimum of 15 minutes prior to the scheduled appointment time and wait a maximum of 30 minutes beyond appointment time for the Contractor to arrive for servicing, after which time the Contractor shall be deemed to have not met the appointment.

C. Prior to scheduled services, the Military Services shall remove any items from the floor, except heavy furniture items, that are deemed to be in the way of the HVAC technician’s work space. A MSR shall be physically present during all HVAC maintenance and inspections.

D. An HVAC Checklist (see attached example) shall be completed by the HVAC Technician and be provided to the MSR. The MSR shall sign the checklist. This checklist shall be provided to the COR.

E. The Contractor shall provide all necessary labor, transportation, tools, materials, equipment, and supplies required to perform services. All inspection and maintenance procedures shall be accomplished in accordance with the manufacturer's directions and/or listed specifications and industry standards applicable to the Building Performance Institute (BPI).

F. The following Table of Services shall be used as a guide and bid form in obtaining HVAC maintenance services for Career Centers in compliance with above guidance:

Table of Services Armed Forces Career Center Date_________________ Street____________________________ City_____________________________

ACTION PLAN:

Bi-annual Inspection (April and October):

Action Condition Notes Oil and lubricate bearings per manufacturer’s instructions Inspect and adjust all belts, motors, and pulleys Check compressor operations and oil levels Check amperage and voltage Inspect electrical contractors and components Inspect and clean evaporator and condenser coils Inspect control valves and sensors Clean drains and add bacteria control Visually inspect all parts, lines, and components for refrigeration leaks

Check heating equipment Inspect all wiring Check for proper operating temperatures Check refrigerant temperatures Check refrigerant level, add as needed Change HVAC filter as required or as needed Inspect damper actuator and linkage for proper operation by cycling fully opened to fully closed, check damper seals

Complete overall visual inspection to be sure all equipment is operating and safety systems are in place

Inspect and calibrate thermostat Inspect filter rack for integrity.

Signature of HVAC Technician Date Signature of MSR Date Phone Number: ________________________

Armed Forces Career Center

Date_________________ Street____________________________ City_____________________________

HVAC MAINTENANCE REPAIR/REPLACEMENT FORM:

List Task Performed Notes

Signature of HVAC Technician Date Signature Date Phone Number: ______________________

EXHIBIT D

RECRUITING OFFICE LOCATIONS

HVAC MAINTENANCE

MIL

OFFICE

LEASE

# RECRUITING FACILITIES THROUGHOUT PUERTO RICO

SQ.

FT.

ARMY 10-4012 Plaza Cayey 8000 Jesus Ave . Pinero, Cayey, PR 00736 2060