A.02 DPEZ 212204 Repair Base Wide Heat Detection SOW.pdf

Repair Base Wide Heat Detectors

#DPEZ212204

Scope of Work

21 January 2021

PROJECT LOCATION

217 Dell Range Blvd

Cheyenne, WY 82009-4799

Repair Base Wide Heat Detectors Scope of Work Page 2 of 10

GENERAL SCOPE OF WORK

Project Objective:

The work covered by this specification consists of furnishing all labor, equipment and material and performing all work to: replace the designated existing single-use non-restorable heat detectors with new restorable line, fixed temperature, rate-of-rise heat detectors. The total number of detectors is one hundred and thirty nine (139). In addition, as an Alternate Bid Item (ABI), repair a Fire System programming issue in Building 16.

Location:

The site for the project is the Wyoming Air National Guard at 217 Dell Range Blvd, Cheyenne, WY, 82009. The included buildings are numbers 1, 9, 14, 15, 17, 20, 21, 23, 24, 30, 31, 32, 33, 36, and 40. The ABI is in Building 16.

Project Funding:

1. 100% Federally Funded, however, Service Contract Act Prevailing Wages apply.

2. Only Bricks and Mortar type and built-in equipment will be installed.

3. The funds are Sustainment, Restoration, and Modernization funds and all work must conform to the ANG regulations and requirements for such funds.

PROJECT DETAILS

Project Description:

Several buildings on base utilize a single use, non-testable, fixed temperature heat detector.

These devices are past their certified lifetime and must be replaced. The WYANG wants to replace these units with testable units that include fixed temperature heat detection and rate-of-rise heat detection. These devices must be testable without compromising the heat detection capabilities. All devices must be certified and tested after installation, including verification of communication between the new detectors and the existing panel. The Government acknowledges that only the rate-of-rise portion of the new detectors will be testable.

The existing fire detection panel shall remain as-is. The new fire detectors shall be compatible with and connected to the existing fire detection system in every building. The existing signal wiring shall remain as-is. If the Contractor believes replacing the existing signal wire with new wire is required please advise the Government during the bid questions phase, and prior to submitting a bid.

Below is a spreadsheet of the included buildings and the corresponding number of heat detectors. Replace all existing fixed-temperature, non-restorable heat detectors in each designated building. Please note that only a single HD in Building 36 is defective, in room 107, HD S1-46. In Building 15 only a single HD is damaged and needs replaced, the HD above the

FACU.

Building Number

Number of Heat

Detectors 1 2 9 6

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14 9 15 1 17 3 20 2 21 4 23 10 24 26 30 25 31 32 32 14 33 1 36 1 40 3

Total 139

ABI 01:

In Building 16, make the following repairs and corrections for the fire alarm system located in the elevator area:

1. The “Fire Emergency” feature on the Mass Notification System does not activate the Fire Alarm Strobes.

2. The Photoelectric Smoke Detector in the elevator shaft activates the alternate recall.

This device should activate the Primary Recall.

3. The Heat Detector in the elevator pit does not shunt the elevator

Project Bid Line Items:

Base Bid: Replace designated heat detectors in Buildings 1, 9, 14, 15, 17, 20, 21, 23, 24, 30, 31, 32, 33, 36, and 40.

ABI 01: Perform designated repairs in Buildings 16.

Project Budget:

The project must not exceed the contracted budget. Expenses beyond the given budget will not be paid out unless the additional expense is expressly authorized by the Contracting Officer (KO) through the contract amendment procedure agreed to in the project contract. Payouts will be authorized once the Owner receives an invoice detailing authorized work performed. The authorized work performed must satisfy the given requirements in this SOW document. Payouts will be authorized in reference to the percentage of authorized work performed to the percentage of budget paid out.

Project Timeline:

Beyond any time requirement given in this document, final work scheduling is at the discretion of the Contractor, provided the work is completed within a reasonable timeframe. The

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Contractor is encouraged to propose the most time-efficient solution that meets the requirements in this Scope of Work. The Contractor shall minimize disruption to building occupants.

Project Design:

The project design is up to the Contractor within the budgetary, timeline, and design requirements given in this SOW document and the project contract. The design requirements are given below:

Structural:

1. Install the new heat detectors in the same location as the old heat detectors.

2. Modify the existing ceiling tile as necessary. Replace any ceiling tiles that are damaged during construction. Match existing ceiling tile style as closely as possible, with prior style approval from the Government.

Mechanical:

1. None.

Electrical:

1. Remove and properly dispose of all designated fixed temperature, non-restorable heat detectors.

2. Install new heat detectors in the same locations as the old heat detectors.

a. Install combined fixed temperature and rate-of-rise heat detectors.

b. Connect the new heat detector to the existing fire detection panel using the existing signal wiring.

c. Test and certify each heat detector, verifying communication with the existing fire alarm panel.

d. All existing fixed temperature, non-restorable heat detectors are included in each designated building. The total heat detector count in the table above is an accurate count of the fixed temperature detectors.

3. ABI 01:

a. In Building 16, make the following repairs and corrections for the fire alarm system located in the elevator area:

i. The “Fire Emergency” feature on the Mass Notification System does not activate the Fire Alarm Strobes.

ii. The Photoelectric Smoke Detector in the elevator shaft activates the alternate recall. This device should activate the Primary Recall.

iii. The Heat Detector in the elevator pit does not shunt the elevator

Water:

Gas:

Lead and Asbestos Mitigation:

1. Not a known concern for this project. An Asbestos survey was conducted in 1994, and did not identify any ceiling tiles as suspect material. Buildings 23 and 24 were found to contain stable Asbestos in the floor tile mastic, which is safe until the tile is removed from the floor. Buildings 1, 15, 20, 36, and 40 were not included in the survey as they

Repair Base Wide Heat Detectors Scope of Work Page 5 of 10 were constructed after the year 2000. If the Contractor believes further Asbestos testing is required please advise the Government during the bid questions phase, and prior to submitting a bid.

Environmental:

1. Communicate and coordinate with the Civil Engineering Office for any currently unknown and unforeseen environmental conditions discovered in the field during construction.

Cutting and Patching:

1. Cutting and patching includes cutting into existing structures to provide for the performance of the work and subsequent fitting and patching as required to restore surfaces disturbed, damaged or otherwise altered to their original or specified condition.

2. Visual Requirements: Do not cut and patch work in a manner that would result in substantial visual evidence of cut and patch work. Remove and replace work judged by the Contracting Officer to be cut and patched in a visually unsatisfactory manner.

3. If possible, retain the original installer or fabricator, or another recognized experienced and specialized firm to cut and patch. Work with the original installer to ensure all existing warranties are kept valid.

4. Use materials for cutting and patching that are identical to existing materials. If identical materials are not available, or cannot be used, use materials that match existing adjacent surfaces to the fullest extent possible with regard to visual effect. Use materials for cutting and patching that will result in equal-or-better performance characteristics.

5. Restore surfaces of patched areas to match adjacent finishes. Where necessary, extend finish restoration into retained adjoining work in a manner, which will eliminate of patching and refinishing.

Other:

1. Required – Contractor shall thoroughly check all work to ensure it meets the objective of a complete and usable system.

2. Required – All work completed under this contract shall be guaranteed by the contractor against failure of workmanship and/or materials for a period of one (1) year from date of final acceptance of the project.

3. Required – Surface mounting of electrical conduit and components are not permitted unless specifically noted in the drawings, or by express written permission by the KO.

4. Required – Use of flexible conduit it limited to vibration isolation and short (less than 3 foot) “whips” to facilitate installation and maintenance. Other uses may be approved on a case-by-case basis.

5. Required - Contractor shall adhere to all applicable local, state, and federal laws, codes, and regulations including the current edition of the following:

a. Wyoming Public Works Standards

b. Wyoming Dept. of Environmental Quality regulations

c. International Building and Electrical Code

d. In compliance with any other federal, state, and/or authority having jurisdiction codes and ordinances, DoD and National Guard Bureau regulations, and all industry standards.

6. Required - The Contractor will solely bear all fines and or penalties imposed by any regulatory agency that result from the Contractor’s failure to comply with applicable laws, regulations, and standards.

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7. Required - Contractor shall keep the construction site clear of trash and maintain a well-organized site appearance.

8. Required - Perform any other miscellaneous work related to the project not covered under separate line items.

9. Required – Contractor must “Call before you dig” to determine location of any possible gas, water, electrical lines, or other potential hazards.

10. Required – Contractor must include pricing for any needed third party locating services in their bid. The Contractor is responsible for locating all utilities on the project site.

11. Required – Contractor is to minimize damage to the land, soil, roads, water, wildlife, and structures. Any damage to the site in excess of normal construction operations must be repaired at the Contractor’s expense in a timely manner at no expense to the Owner.

12. Required – Contractor will plan for all digging activities to include digging through 12 inches of concrete before reaching soil. Most of the base is covered in 12 inches of concrete, although some locations have soil on top of abandoned concrete. The Contractor will include in the bid any necessary costs for digging, drilling, cutting, or other construction activities necessary to accomplish the Project through 12 inches of ground level concrete.

PROJECT DELIVERABLES AND SUBMITTALS

Approvals and Changes:

1. Submit all proposed change order documents to the Contracting Officer (KO) and Contracting Officer Representative (COR) for approval prior to procurement of equipment and commencement of the change.

2. No deviation from approved plans, specifications and general notes will be permitted without approval. Requests are to be submitted to the KO and COR on a substitution request form (available from the COR).

Bid Submittals to be submitted with the bid packet:

1. Specifications, manufacturer, and/or product sheet on the proposed fire detectors to be installed.

Submittals to be submitted after award:

All submittals listed below shall be submitted at least 7 working days prior to use on site, or as noted below.

1. Submittals to be submitted before the Notice To Proceed is issued.

a. The Government shall have up to 10 working days to review/approve initial submittals. The contractor shall not proceed without approved submittals.

b. These items shall be submitted no later than the Preconstruction Meeting

i. AF 3064 (or equivalent) – Project Schedule

ii. AF 3065 (or equivalent) – Schedule of Values

c. These items shall be submitted at least 7 working days prior to onsite work.

i. Safety Plan

ii. Quality Control Plan

2. For Each Hazardous Material

a. Manufacturer MSDS

b. # of components in material if it is a kit

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c. Container type

d. Unit (oz, gal, lb, qt, ea, etc.)

e. Package (can, drum, bottle, cylinder, etc.)

f. Part Number of MSDS if multiple part numbers on MSDS.

3. Two (2) copies of the relevant O&M Manuals for the new heat detectors shall be provided at the end of the project.

Administrative:

1. Hold a pre-construction meeting at the project site, in person, at least 14 days before the project start date. The purpose of this meeting is to review all project work items the project schedule.

2. The Contractor shall be responsible for maintaining any necessary licenses, bonding and permits, to include any manifest requirements and for complying with any federal, Department of Transportation (DOT), state, and municipal laws, codes, and regulations applicable to the performance of work. Contractor shall provide proof of such applicable licenses and permits prior to performing any work.

3. Provide copies, when requested, of any documentation related to this project. This includes but is not limited to:

a. Prime Contractor and/or Sub Contractor contact information

b. License and/or permitting documents

c. Design drawings, either final or draft

d. Inspection or testing results

e. Other information related to this project

Other Deliverables:

None.

MATERIAL AND EQUIPTMENT ACCOUNTABILITY

Storage

1. The Contractor is ultimately responsible for the storage and safe keeping of all materials related to the project. The WYANG may, at the discretion of the KO, authorize storage of project materials in government facilities. However even if materials are stored in government facilities, WYANG does not assume any responsibility of safe keeping or securing any materials used on the project. Any costs associated with storing project materials must be included in the bid. For this project no storage will be available.

2. Notify the government Project Manager prior to delivery of any material or equipment to the site. The contractor shall ensure someone is available to receive delivered materials and able to store them safely in an area to be coordinated with the government project manager. Any materials delivered without prior coordination and without having someone to take receipt, shall not be accepted and will be turned away.

Equipment

1. The Contractor will supply all necessary equipment and tools to complete the project.

Any costs for procuring equipment and tools must be included in the bid.

2. The Contractor will not utilize any government equipment or tools.

Material Disposal

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1. The Contractor is responsible for the collection and disposal of all debris, demolition, rubble, residue and waste material generated in the performance of work under this contract. All such materials shall be disposed of at an off base landfill designed to receive the type of material and waste generated or recycling facility by the Contractor. The Contractor is not permitted to deposit any such materials in base trash collection containers or at any on base location without prior written approval of the Contracting Officer. At the BCE's discretion some project items may be retained for use by the government. The Contractor is responsible for all permits, paperwork for the Environmental Protection Agency (State or Federal) and any other agency requiring submission for any items disposed of or generated in the performance of work under this contract.

2. Materials classified as hazardous by US environmental rules, regulations, or laws, shall be handled and processed for disposal in accordance with those rules, regulations, or laws. The Contractor is responsible for all such materials that are residue from Contractor furnished supplies and materials which were brought to the job site by the Contractor, and for any such materials identified herein or by the drawings.

DESIGN STANDARDS, CODES, AND CRITERIA

1. The Contractor shall abide by the General Condition which is a part of this Scope of Work and the templates can be provided by the COR.

01001 Cheyenne ANG General Requirements 01019 Contract Considerations 01032 Options Items 01039 Coordination and Meetings 01040 Project Coordination 01105 Hazardous Material Procedures 01300 Submittals 01310 Progress Schedules 01400 Quality Control 01420 Environmental Protection 01430 Operation and Maintenance Data 01600 Material and Equipment 01640 Manufacturer’s Services 01650 Starting of Systems 01700 Contract Closeout AF 3000 Material Submittal Form AF 3052 Construction Cost Estimate AF 3064 Contract Progress Schedule AF 3064 Contract Progress Report OMB 0704-0193 Construction Cost Estimate Breakdown Policy Letter Contractor/Visitor Access Procedures SF 1413 Statement and Acknowledgment Wyoming ANG Submittal Schedule Wyoming ANG Transmittal of Shop Drawing, Equipment Data Material

Samples, or Material Certificate of Compliance

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2. The Contractor shall also follow all current national and state codes, regulations and specifications involving civil, architectural, interior design, structural, mechanical, electrical, and environmental disciplines which are applicable to the engineering design and construction industry, including the following list. The list is not intended to be a complete list. All work shall be designed and constructed to meet all state and federal codes, standards and laws. Reference other sections of this RFP and the CSI specifications referenced for use for other standards and references not listed below.

ABA Architectural Barriers Act AFDS Air Force Design Guide, current edition ANSI American National Standards Institute Standards ASCE American Society of Buildings and Other Structures, Latest edition.

ASTM American Society for Testing and Materials EIA Electronic Industries Association ETL Engineering Technical Letters IBC International Building Code IEEE Institute of Electrical and Electronics Engineers IES Illuminating Engineering Society Lighting Handbook IFC International Fire Code IMC International Mechanical Code MILHDBK Military Handbooks TI’s Technical Instructions TM’s Technical manuals UL Underwriter's Laboratories

3. Where there is a conflict between the RFP and building codes, the most stringent shall apply. When codes are in conflict, the most stringent shall apply.

4. Safety and Health Standards. The Contractor shall initiate and maintain programs to comply with the provisions of the Occupational Safety and Health Standards Act (OSHA). Contractor shall provide proof of such applicable licenses and permits upon request of the WYANG.

5. Use of the most current versions of the International Building Code (IBC), and the Architectural Barriers Act (ABA) is mandatory. In case of conflict between code requirements, the most stringent criteria shall apply.

MIL-STD-2202 - Energy Monitoring and Control Systems, Factory Tests ANG ETL 01-1-1 - Air National Guard Design Policy March 2004, Section 10 and 16 ANG ETL 32-1018 - Project Execution Process – Electronic Data Deliverables ASHRAE Handbooks – Latest Edition ASHRAE Standard 90.1-2004 – Energy Standard Energy Policy Act 2005 SMACNA Guidelines – Sheet Metal and Air-conditioning Contractors' National

Association

ACCESS AND SECURITY POLICY AND PROCEDURES

Work Hours

Work hours shall be Monday thru Friday 0700-1630 hours, with the exception of Federal holidays and Phoenix Fridays. Phoenix Fridays are locally authorized days off, occurring

Repair Base Wide Heat Detectors Scope of Work Page 10 of 10 every other Friday. A list can be provided to the successful awardee upon request.

Contractor must have prior approval in writing to work outside these guidelines.

Base Access

1. Security Forces shall monitor the incoming and outgoing of work personnel during the duration of the project. All deliveries shall be coordinated with the COR to arrange for their entrance onto Base property.

2. Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

3. For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative).

4. All commercial, contractor, and sub-contractors vehicles are subject to random inspections each time they enter the base.

5. If badges will be issued, they will be issued by the 153d Security Forces Squadron (SFS) to the contractor through the 153 CES COR. Badges shall be issued, tracked, and collected in accordance with instructions from Security Forces.

6. All personnel working on this project shall request and be eligible to be placed on an Entry Access List (EAL). It is the contractor’s responsibility to ensure all planned personnel have appropriate permission.

7. The COR will coordinate escorts if access to secured areas is required. The Contractor shall provide written notice to the KO and COR at least five (5) working days prior to working in secured areas. The notice shall include the working hours, location(s) of work, and number of workers. Additional information may be required by the Installation Commander before access is granted.

Escorts:

1. A security briefing will be conducted prior to the start of the project.

2. All Contractor personnel shall have a minimum of one (1) Form of Photo Identification with them at all times.