A.02.12 Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT

POWER PLANT ELEVATOR SERVICE CONTRACT

USACE KANSAS CITY DISTRICT

1. GENERAL:

a) The Contractor shall provide services for testing, certification, service calls and repair work, for the Elevators listed within this scope of work. All work shall be performed in accordance with ASME 17.1 and ASME 17.3 as well as State or Area Safety Codes, Regulations and Statutes where the specified elevator resides. The Contractor shall adhere to the more stringent standards. At a minimum, all elevator contractors, mechanics, technicians, inspectors etc. must be licensed in accordance with the State that they are performing work in.

2. PREVENTIVE MAINTENANCE SERVICE:

a) The Contractor shall perform preventive maintenance services when ordered based upon manufacture’s recommendations to maintain the elevator equipment described herein, using skilled elevator maintenance personnel under the Contractor’s supervision. Employ all reasonable care to see that the elevator equipment is maintained in proper operating condition. Provide a written service report to the COR upon completion of the preventive maintenance service.

b) Items below are projected minimums for preventative maintenance. Manufacture’s guidance, state or local code and component applicability to a particular elevator shall provide the actual basis for the preventative maintenance. The Contractor shall examine, adjust, and lubricate, the following elevator equipment and associated components per the manufacturer specification:

i. Elevator pump, motor, plunger, plunger packing, V-belts strainers, valves, regulators, controller, including relays, contacts, timers, coils, magnet framers, and control wiring. Re-lamp signals.

ii. Traveling cable, car guide shoes, gibbs, and/or rollers when necessary to ensure proper operation, and keep the guide rails properly lubricated, when applicable.

iii. Door operators, car and hoist way door handle and tracks, car door contacts, door protection devices, all door gibbs, car and corridor operating stations, alarm bell and buffers, and car lighting.

c) Lubricants used in the maintenance of the elevator shall be of the grade recommended by the manufacturer.

d) Any repair service not in conjunction with normal maintenance of elevator shall be coordinated with and approved by the Contracting Officer prior to performance of the work. The lake project reserves the right to have any replaced parts turned over to the project for verification of failure.

i. Repair of items found to be faulty during inspection and preventative maintenance shall be considered as separate work and accomplished under a separate Call. When such repairs are required, the Contractor shall furnish a report to the Contracting Officer or COR a list of the components and a quotation for the repair service to include costs of parts and labor.

3. PERIODIC TESTING, INSPECTION AND CERTIFICATIONS:

b) Periodic inspections will include an Annual no-load test as required by the American Society of Mechanical Engineers (ASME) A-17.1 code and Five (5) Year full load tests as required by the ASME A-17.1 code.

i. Annual and 5-year testings shall include all costs associated with performing these tests, inspections, 3rd party inspector fees, and certifications including travel to and from the site. No separate payment will be made for travel.

c) Inspections shall follow the manufacturer’s recommendations, at a minimum the Contractor shall inspect car enclosures, fan, gates, and/or doors, hoist way enclosures, rail alignment, hoist way doors, doorframes and sills, hoist way gates, power feeders, switches, their wiring and fusing, smoke or heat sensors, hydraulic cylinder, and underground piping.

d) Inspection and certificate shall be provided prior to the expiration date of the current inspection certificate issued by the licensing authority of the respected state in which the elevator resides. Frequency of these inspections shall be in accordance with the accepted criteria of ASME A17.1-2007 and A17.3 for elevators, and State or Area Safety Codes. The Contractor shall adhere to the more stringent standards.

e) A safety inspection certificate with the signature by the licensing authority of the respected state in which the elevator resides shall be submitted to the COR to validate the inspection.

4. REPAIRS:

The Contractor shall provide labor hours for repairs, adjustments, or modernization, necessary to maintain the equipment to the manufacturers standards and specifications as requested, at the hourly labor rate(s) provided by the Contractor in the bid schedule.

5. REPAIR PARTS:

When Service/Repair Work calls for replacement parts, the Contractor shall submit a supplier quote sheet for repair part(s). These costs are non-profit bearing reimbursements other than appropriate handling fees. When Service/Repair Work calls for parts, the Contractor shall immediately contact the Contracting Officer for approval of repair work to be performed prior to purchasing and installing repair parts.

6. REPORTS:

The Contractor shall maintain up-to-date, cumulative service records for the subject elevator. Appropriate record entries shall be made within two (2) normal working days from the completion of any work item performed on the contract. One copy of this report shall be provided to the COR upon completion. For each instance of work performed, the Contractor shall include at a minimum the following data in the system record:

i. Description of all work performed.

ii. Date service work was scheduled/requested, started, and completed

iii. Name(s) of individual(s) who completed work.

iv. Total number of labor hours rounded to the nearest 15 minutes spent on service/repairs (not including travel time to and from Stockton Dam).

v. Equipment used.

vi. Quantity and description of materials, supplies, repair, and replacement parts used and costs.

vii. Attachments (i.e., reports, checklists, etc.).

7. SERVICE CALLS:

The Contractor shall provide service calls to troubleshoot, diagnose and repair unknown issues that arise with the elevator periodically.

Service calls require a response to the site within 24 hours of notification of an issue.

Service calls will be performed by a minimum of one mechanic at the hourly labor rate(s) provided by the Contractor in the bid schedule.

If the issue that prompted the Service Call cannot be resolved or repaired during the service call, the Contractor shall provide a service call report at the conclusion of troubleshooting including a detailed description of the issue(s) discovered, the proposed repair, and estimate of the cost of parts and labor to complete the repair. The intent is for the Service Calls to remain concise. Parameters for maximum number of hours onsite shall be established in individual calls, and coordination with the government is expected.

If the Contractor claims that a service call issue has been repaired, but the same issue occurs within 24 hours requiring a callback to repair, the callback will be at no additional cost to the Government.

8. COORDINATION WITH FACILITY PERSONNEL:

The Contractor shall notify a facility’s Superintendent upon arrival and departure of the facility. The Contractor shall inform the Superintendent of the type of work to be performed and discuss the elevator system(s) in order to determine if any malfunctions or problems have occurred since the Contractor's last visit. The Contractor shall have the Superintendent sign, date, and provide phone number confirming work was completed.

9. APPLICABLE PUBLICATIONS

a. ASME A17.1 and A17.3 Safety Code for Elevators and Escalators (Most Recent Version)

b. Missouri Code of State Regulations CSR 11 40-5-Elevators

c. Kansas Elevator Safety Act

Table 1. Current Elevators Included

Project: Type Manufacturer Rated Cap. Stops

Kanopolis Lake (Marquette, KS) Traction Viola 500 lbs. 3

Traction Viola 500 lbs. 2

Milford Lake

(Junction City, KS) Geared Traction Ehrsam 2000 lbs 5

Perry Lake (Perry, KS) Traction Ehrsam 2000 Lbs 5

Stockton Powerhouse (Stockton, MO)

Geared Basement

Set Traction Ehrsam 2000 lbs. 7

Truman Lake (Warsaw, MO)

National Wheel-O-

Vator

Truman Lake Powerhouse

(Warsaw, MO) Overhead Traction

Hollister- Whitney 4000 lbs 4

Truman Lake Powerhouse

(Warsaw, MO) Side Mount

Traction Hollister- Whitney 2000 lbs 6

Wilson Lake

(Sylvan Grove, KS) Traction Ehrsam 2000 lbs. 3

Melvern Lake (Melvern, KS)

Traction Rafiner 2000 lbs 4