A.02.05 KO Determination - Limiting Competition under SAT_Redacted_07 30 26.pdf

This is a Contracting Officer's Determination document justifying a sole-source procurement for repair services to a rollup door on Service Barge 185 operated by USACE, Huntington District in Huntington, West Virginia.

The procurement is for replacement and repair of a rollup door system originally designed and built in 1994 for the Service Barge's Machine Shop. The door has experienced critical operational failures, including a main drive shaft that became bent due to the door's custom design, rendering it incompatible with standard replacement components. The selected contractor is Affordable Overhead Garage Doors, located in Elizabethtown, Kentucky. Services include reverse engineering the barrel housing and manufacturing a new curtain and components, with additional travel expenses estimated for the contractor's Louisville Repair Station facility. The period of performance is 60 days from contract signature, with the total contract value redacted. The procurement is structured as a fixed-price purchase order using Operations & Maintenance funds for Fiscal Year 2026.

The justification for sole-source procurement is based on RFO 12.102(a), citing that only one source is available. Market research identified four overhead door companies in the semi-local Louisville area; two declined to provide quotations, one would not warranty work unless the entire 3-door system was replaced at over three times the cost, and only Affordable Overhead Garage Doors demonstrated willingness and technical expertise to complete the repair with warranty. The determination emphasizes the operational criticality of the door to the Heavy Capacity Fleet's mission, safety concerns related to the risk of free-falling, and the urgent nature of restoring the equipment. Both the Contracting Officer (Amy L. Davis) and Office of Counsel (Jagoditz Bonn) provided required certifications and approvals, dated June 1, 2026 and May 11, 2026, respectively.