Combined Synopsis-Solicitation.doc

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-31 effective 19 MAR 2009, and Defense Federal Acquisition Regulation Supplement (DFARS) DCN 20090115 edition, and Defense Logistics Acquisition Directive (DLAD) Current to Revision 5, and PROCLTR 2009-12.

This acquisition is a 100% Small Business Set Aside. The associated North American Industrial Classification System (NAICS) code is 811310 and the small business size standard is $25,000,000.

DLA Document Services Philadelphia has a requirement to purchase a quantity of Twelve (12) months of Maintenance for a cutter and a laminator with Four (4) Option Years

Schedule of Supplies/Services

Base Year: February 01, 2012 – January 31, 2013 CLIN 0001 – 12 Months Maintenance for a 5031TS Cutter, S/N: TH00634G located at DLA Document Services Philadelphia, PA.

QTY 12 @ $_________________ EACH = $_______________ TOTAL

CLIN 002 – 12 Months of Maintenance for a 5031TS Laminator, S/N: TJ02223G located at DLA Document Services Philadelphia, PA.

QTY 12 @ $_________________ EACH = $_______________ TOTAL

Option 1: February 01, 2013 – January 31, 2014

CLIN 1001 - 12 Months Maintenance for a 5031TS Cutter, S/N: TH00634G located at DLA Document Services Philadelphia, PA.

QTY 12 @ $_________________ EACH = $_______________ TOTAL

CLIN 1002- CLIN 002 – 12 Months of Maintenance for a 5031TS Laminator, S/N: TJ02223G located at DLA Document Services Philadelphia, PA.

QTY 12 @ $_________________ EACH = $_______________ TOTAL

Option 2: February 01, 2014 – January 31, 2015

CLIN 2001 - 12 Months Maintenance for a 5031TS Cutter, S/N: TH00634G located at DLA Document Services Philadelphia, PA.

QTY 12 @ $_________________ EACH = $_______________ TOTAL

CLIN 2002 - 12 Months of Maintenance for a 5031TS Laminator, S/N: TJ02223G located at DLA Document Services Philadelphia, PA.

QTY 12 @ $_________________ EACH = $_______________ TOTAL

Option 3: February 01, 2015 – January 31, 2016

CLIN 3001 - 12 Months Maintenance for a 5031TS Cutter, S/N: TH00634G located at DLA Document Services Philadelphia, PA.

QTY 12 @ $_________________ EACH = $_______________ TOTAL

CLIN 3002 - 12 Months of Maintenance for a 5031TS Laminator, S/N: TJ02223G located at DLA Document Services Philadelphia, PA.

QTY 12 @ $_________________ EACH = $_______________ TOTAL

Option 4: February 01, 2016 – January 31, 2017 CLIN 4001 - 12 Months Maintenance for a 5031TS Cutter, S/N: TH00634G located at DLA Document Services Philadelphia, PA.

QTY 12 @ $_________________ EACH = $_______________ TOTAL

CLIN 4002 - 12 Months of Maintenance for a 5031TS Laminator, S/N: TJ02223G located at DLA Document Services Philadelphia, PA.

QTY 12 @ $_________________ EACH = $_______________ TOTAL

Period of Performance: Base Period- February 01, 2012 – January 31, 2013 Option 1: February 01, 2013 – January 31, 2014 Option 2: February 01, 2014 – January 31, 2015

Option 3: February 01, 2015 – January 31, 2016

Option 4: February 01, 2016 – January 31, 2017

Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449.

The following FAR, DFARS and DLAD clauses and provisions apply to this solicitation. The complete text of any of the clauses and provisions may be accessed in full text at http://farsite.hill.af.mil/.

FAR 52.212-1: Instructions to Offerors-Commercial Items Addenda to 52.212-1; the following paragraphs are hereby deleted from this provision: (d) product samples, (e) multiple offers, and (h) multiple awards.

NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the Central Contractor Registration (CCR) database IAW FAR 52.212-1(k) and DFARS 204.1104. Registration may be completed online at: http://www.ccr.gov/.

The following provisions are included in full text:

DLAD 52.233-9000 AGENCY PROTESTS (SEP 1999)

Companies protesting this procurement may file a protest 1) with the Contracting Officer, 2) with the General Accounting Office, or 3) pursuant to Executive Order No. 12979, with the Agency for a decision by the Activity’s Chief of the Contracting Office. Protests filed with the agency should clearly state that they are an “Agency Level Protest under Executive Order No. 12979.” (Note: DLA procedures for Agency Level Protests filed under Executive Order No. 12979 allow for a higher level decision on the initial protest than would occur with a protest to the Contracting Officer; this is not an appellate review of a Contracting Officer’s decision on a protest previously filed with the Contracting Officer). Absent a clear indication of the intent to file an agency level protest, protests will be presumed to be protests to the Contracting Officer.

(End of Provision)

DLAD 52.233-9001 DISPUTES: AGREEMENT TO USE ALTERNATIVE DISPUTE RESOLUTION (ADR) (JUN 2001)

(a) The parties agree to negotiate with each other to try to resolve any disputes that may arise. If unassisted negotiations are unsuccessful, the parties will use alternative dispute resolution (ADR) techniques to try to resolve the dispute. Litigation will only be considered as a last resort when ADR is unsuccessful or has been documented by the party rejecting ADR to be inappropriate for resolving the dispute.

(b) Before either party determines ADR inappropriate, that party must discuss the use of ADR with the other party. The documentation rejecting ADR must be signed by an official authorized to bind the contractor (see FAR 52.233-1, or for the agency, by the Contracting Officer, and approved at a level above the Contracting Officer after consultation with the ADR Specialist and with legal counsel (see DLA Directive 5145.1). Contractor personnel are also encouraged to include the ADR Specialist in their discussions with the Contracting Officer before determining ADR to be inappropriate.

(c) If you wish to opt out of this clause, check here ( ). Alternate wording may be negotiated with the Contracting Officer.

(End of Provision)

OFFER SUBMISSION INSTRUCTIONS – Quotes must include the following items. Submission of a quote that does not contain all items requested below may result in elimination from consideration for award.

1. Quotations may be submitted in contractor format and shall include:

(1) Company name, address, telephone number, e-mail address, and FAX number

(2) Solicitation number

(3) Contractor DUNS Number and Commercial and Government Entity (CAGE) Code

(4) Unit Price and extended price for CLIN

(5) Technical information (as stated below under FAR 13.106-2)

(6) Signed acknowledgements of amendments (applicable only if any amendments are issued against this solicitation)

2. Contractors are required to include a copy of the FAR provision 52.212-3-Offeror Representations and Certifications-Commercial Items and DFAR 252.212-7000-Offeror Representation and Certification-Commercial Items with its proposal or may indicate completion of the representations and certifications on the internet at http://orca.bpn.gov. Failure to include the certifications along with the price proposal or to complete the certifications on the internet may result in elimination from consideration for award.

FAR 13.106-2 Evaluation of Quotations or Offers – The Government intends to evaluate quotes in response to this quotation and will award one firm-fixed priced contract to the lowest price, technically acceptable contractor whose quote represents the lowest price. Therefore, to be considered for award, contractors are required to submit descriptive product literature/technical information which clearly indicates the product offered meets the Government minimum requirements. This information will be used to determine technical acceptability. Technical information will be evaluated for acceptability (only) on a pass/fail basis and will not be rated. Any contractor who has submitted technically acceptable product information will then have its quote evaluated for price.

All questions and inquiries should be addressed via email to the Contract Specialist POC, ryan.julias@dla.mil

Offerors responding to this announcement must submit their quotation via e-mail to Ryan Julias ryan.julias@dla.mil, 717-605-6880 l. All quotes must be received by January 09,2012 at 4:00 PM EST to be considered for award.