A-2 Basis for Award.pdf

FA448422R0017

BASIS FOR CONTRACT AWARD

A. The Government intends to award this competitive best value acquisition, to the responsible offeror whose offer, conforming to the solicitation, will be the most advantageous to the Government considering price and other factors (technical and past performance). The Government intends to award to the offeror with the best overall value to the Government. This acquisition is conducted IAW FAR Part 12

(Acquisition of Commercial Products and Commercial Services) and FAR Part 13 (Simplified

Acquisition Procedures). The Government intends to award a firm-fixed price contract to the offeror who is deemed responsible IAW FAR 9.1.

B. The Contracting Officer (CO) has determined there is a probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists, no additional cost information will be requested.

However, if at any time during this competition the CO determines that adequate price competition no longer exists, offerors may be required to submit information to the extent necessary for the CO to determine the reasonableness of the price. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete rationale. The Government reserves the right to award a contract without discussions or proposal revisions. Quotes should be submitted initially on the most accurate and favorable terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Offerors should not assume they will be contacted or afforded an opportunity to clarify, discuss and/or revise their proposals. The Government reserves the right to reject any or all offers if such action is in the

Government's best interests.

C. If, during the evaluation process, it is determined to be in the best interest of the Government to hold discussions, Offeror responses and/or any revision(s) to an Offeror’s proposal will be considered in making the award decision. If the Offeror's proposal was evaluated as acceptable at the time discussions are closed, any changes or exceptions in the revised proposal are subject to evaluation and may introduce risk that the Offeror's proposal be determined unacceptable and ineligible for award.

D. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or subfactors. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable and the proposal therefore, ineligible for award.

EVALUATION PROCESS

A. The following evaluation factors and subfactors will be used to evaluate each quote. Any factor or subfactor determined to be unacceptable will render the entire quote ineligible for award.

1. FACTOR 1: TECHNICAL PROPOSAL - Limited to no more than fifteen (15) pages.

Technical Proposals will be rated on an acceptable/unacceptable basis by sub-factors.

a. Sub-factor one : Inspection of Laundry Services Checklist (Attachment 4).

a. Description : Requirement is met when the offeror provides a fully compliant Inspection of Laundry Services checklist that does not contain any “NO” responses. A proposal containing any “NO” response will not be considered for award. If an incomplete checklist is submitted or if the offeror fails to submit the checklist, the proposal will not be further evaluated or considered for award.

b. Sub-factor two: Subcontracting Plan

a. Description: The offeror shall provide a Subcontracting Plan that clearly demonstrates compliance in accordance with FAR 19.704. If the plan meets these requirements, an

Acceptable rating will be assign. If the plan does not meet these requirements, an

Unacceptable rating will be assigned. The Subcontracting Plan is not applicable to small business; therefore, small businesses will receive an acceptable rating.

2. FACTOR 2: PAST PERFORMANCE – Limited to no more than six (6) pages.

Past Performance will be rated using a confidence assessment scale based on the overall record of recency, relevancy, and quality of past performance efforts.

a. A Past Performance Questionnaire (PPQ), Attachment 6, is provided with the solicitation for offerors to send a maximum of three (3) references of their choice. PPQ references who have returned the questionnaires will be used in the past performance evaluation.

b. The Government will also use information submitted by the offeror and other sources such as other Federal Government offices and commercial sources to assess performance.

Offerors are cautioned that the Government will use information provided by the offerors and information obtained from other sources in the development of the performance assessments. Recent and Relevant is defined in the sub paragraphs below:

i. Recency Assessment: An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past 5 years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

ii. Relevancy Assessment: The Government will conduct an evaluation of all recent performance information obtained to determine whether the provided services performed under those contracts relate to those required by this solicitation.

Relevant past performance demonstrates Linen and Dry Cleaning experience as defined by the North American Industry System code (NAICS Code) 812320 with a total contract dollar value of at least $250,000.00 and having similar complexity and function, utilizing trades relevant to those required by this solicitation.

iii. The past performance information forms (PPIFs) and information obtained from sources will be used to establish the relevancy of past performance.

3. FACTOR 3: PRICE PROPOSAL

a. Complete blocks 12, 17a and 30a, b, c of the SF1449. In doing so, the offeror accedes to the contract terms and conditions as written in the SOLICITATION, with attachments.

The SOLICITATION constitutes the model contract.

b. Insert proposed unit and extended prices in the Pricing schedule. The extended amount must equal the whole dollar unit price multiplied by the number of units.

c. The Option to Extend Services Clause 52.217-8 will also be evaluated for the Offerors’ proposed prices. The 52.217-8 extension of services will be added/calculated to the offeror’s price proposal by utilizing 6 months of pricing from the final option year. Unit prices would remain unchanged. In addition, if the option were exercised after award, the actual prices used in the extension will be the prices from the previous option period.

d. The Offeror’s price will be evaluated for completeness, reasonableness, and balance. An

Offeror whose price is determined to be unfair, unreasonable, or unbalanced may not be considered for award. The existence of adequate price competition is expected to support a determination of fair and reasonable pricing. If adequate price competition is not obtained or if price reasonableness cannot be determined using price analysis of

Government obtained information, additional information may be required to support the proposed price.