A 04.01 01403850-02715-PWS AMADA Maintenance Service Contract PSNS - FY21_Review_Updated.pdf

PERFORMANCE WORK STATEMENT (PWS) – SERVICE CONTRACT

AMADA Maintenance Plan on the Laser/Turret Punch at

Puget Sound Naval Shipyard, Bremerton, WA

Ship/Activity: Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF)

BLDG 857

Title: Maintenance Plan on the Amada Laser/Turret Punch Place of Performance: PSNS BLDG. 857 1st Floor. Existing AMADA Laser/Turret Punch System

1. Background

An Amada Laser/Turret Punch machine (Asset #: 4523AC0651) was installed at Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF) in 2009. Shop 17 desires to have an annual maintenance services agreement, on the existing Amada Laser/Turret Punch system. The machine is in the 11th year of operation since installation and this will be the 8th annual maintenance cycle on the laser machine.

2. References

2.1. AMADA MAINTENANCE PLAN (AMP)

• Amada Maintenance Plan Terms and Conditions

2.2. THE CODE OF FEDERAL REGULATIONS

• 29 CFR 1910 Occupational Safety and Health Standards (Application for copies should be addressed to:

Superintendent of Documents, Government Printing Office, Washington, DC 20402)

2.3. NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

• NFPA 70 National Electric Code

• NFPA 79 Electrical Standards for Industrial Equipment (Application for copies should be addressed to:

National Fire Protection Association, 470 Atlantic Ave., Boston, MA 02210)

2.4. AMERICAN NATIONAL STANDARDS INSTITUTE (ANSI)

• ANSI Z136.1 Safe Use of Lasers (Copies available at http://webstore.ansi.org/ or ANSI

Attn: Customer Service Department, 25 W 43rd Street, 4th Floor, New York, NY 10036)

2.5. AMADA MAINTENACNE PLAN

• Amada Maintenance Plan provided with the machine.

http://webstore.ansi.org/

2.6. PSNS & IMF OCCUPATIONAL SAFETY AND HEALTH MANUAL

• OSH-II-p Hazardous Energy Control, Lock Out/Tags Plus (LOTP) (Copies available, to be provided by Government Point of Contact as required)

3. Scope This Performance Work Statement (PWS) supports yearly maintenance on the Amada laser/punch system (Asset #: 4523AC0651) at PSNS & IMF located in Building 857 which includes parts/tooling and services as needed. Amada performs services including, but not limited to, laser optical alignments, changing laser lens and turbo blowers, 24 – hour phone technical services and machine inspections. It is the Government’s intent that a single (primary) contractor be awarded this contract.

3.1. This document covers the requirements necessary for the procurement of a maintenance service plan on the Amada Laser/Turret Punch (Asset #: 4523AC0651) at PSNS & IMF located in Building 857.

3.2. GOVERNMENT RESPONSIBILITIES: The Government will be responsible for the following:

3.2.1. The contractor shall be granted access to the Government owned property, Amada Laser/Turret Punch (Asset #: 4523AC0651) at Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF) located in Building 857.

3.2.2. The Government will purchase parts, tooling, and services independent of this PWS.

3.2.3. The receiving activity point of contact will be the Government Technical Point of Contact

(GTPOC) and will serve as the contractor’s primary contact for all interaction with other Shipyard and Government activities.

3.2.4. Storage: Lay-down area will be provided within the vicinity of installation site for storage of contractor materials and tools. The Government does not accept responsibility for security of contractor’s materials or tools. The area must be kept clean and orderly, free of rags, paper and other debris. Failure to maintain area in a clean condition may result in the loss of the area. However, the contractor shall be responsible to restore the storage area to original condition after use.

3.2.4.1. Laydown and Utilities Requirements: The Amada Laser/Turret Punch machine (Asset #: 4523AC0651), to which the work will occur, is installed and connected, no temporary or additional utilities are needed. Reasonable amounts of compressed air (80-90 psi) and electricity (120 Volt) will be made available adjacent to the work site. If a vendor brings in a tool that does not work on the available utilities, it is the vendor’s responsibility either to bring in tools compatible with available utilities or to provide the correct convertor at their costs. (I.e.

European electricity is typically 230V; the shop does not have this readily available for vendors to use).

3.2.5. The Government will provide a minimum of one (1)-machine operator personnel to be present during the onsite maintenance visits.

CONTRACTOR TASKS: The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Amada Laser/Turret Punch system via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The contractor is required to complete all required data fields using the following web address: https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

3.3.

3.3.1. Provide maintenance and upkeep, per maintenance plan, onsite for the Amada laser machine system, located at PSNS & IMF in Building 857

3.3.1.1. The contractor shall perform services in accordance with the Amada Maintenance Plan provided with the machine.

3.3.1.2. The machine Manufacturer, Model Name and Serial Number(s) are identified as follows:

Manufacturer: Amada

1. EMLK3610NT – LASER PUNCH (Serial #: 43612044)

2. MARSHP (Serial #: 02282188)

3. RMP510M - MANIPULATOR (Serial #: 51005027)

These three pieces make up the Laser Turret/ Punch System

3.3.2. The contractor shall provide necessary computer and digital media required to perform any software upgrades, when needed, to the GTPOC, so it can be inspected by Code 109. An AIS Security Survey for Visitor Computer Equipment form (PSNS&IMFINST 5239.6) must be complete at least (7) prior to services.

3.3.2.1. The contractor shall comply with all PSNS digital media and computer requirements by completing the required AIS form when needed and following the guidelines with in the form. The form can be obtained by the GTPOC

3.3.3. Factory Authorized Field Service Technicians

3.3.3.1. The contractor shall provide a factory authorized field service representative(s) that is familiar with Amada equipment, installation, repair procedures, and testing to complete the services.

3.3.4. Regular Working Hours

3.3.4.1. Regular working hours are performed at PSNS & IMF’s during the hours from 7:20 a.m. to 4:00 p.m., Monday through Friday except for Federal Holidays.

https://www.ecmra.mil/ https://www.ecmra.mil/

3.3.4.2. If the contractor desires to work on Saturdays, Sundays, holidays, or outside the regular or specified hours and/or days, the contractor shall submit a request to the receiving activity GTPOC for approval a minimum of four (4) business days prior to the anticipated work date.

3.3.4.3. In no event shall a contractor carry on work outside the hours and/or days specified in the contract without prior approval.

3.3.5. All technical clarifications will be coordinated through the GTPOC.

The entire cost for providing the services described in this performance work statement (including travel, per diem, etc.) shall be covered by this contract.

3.3.6. The contractor shall provide a service report after completion of each onsite visit identifying work performed, for maintenance records. The report shall identify dates service rendered, identify parts that are found to be defective or require replacement, and/or recommended repairs.

3.3.6.1.1. The service report shall be provided to the GTPOC at no more than 15 business days after the completion of the onsite visit is complete.

4. Quality Assurance Requirements

PSNS&IMF is responsible for quality assurance - &- Contractor is responsible for quality control.

To be considered acceptable, the contractor is responsible for all quality control regarding the Amada Laser/Turret Punch machine (Asset #: 4523AC0651) and supplemental components identified in Section 3 at Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF) located in Building 857 during normal operation. Quality assurance is performed by using a Quality Assurance Surveillance Plan (QASP) to ensure the contractor is complying with the PWS.

4.1. Performance Requirement Summary

4.1.1. See attachment 1

5. Security Requirements

5.1. See Attachment 2 –Security Requirements

6. Travel Requirements

6.1. The contractor is responsible for arranging all travel and lodging requirements in accordance with Joint Travel Regulations (JTR).

7. Other Considerations

7.1. Environmental, Safety and Health Requirements for Puget Sound Naval Shipyard

7.1.1. “Visitor and Contractor Handbook” PSNS & IMF P5100 (14), handbook is designed to provide basic safety, health and environmental requirements while within PSNS & IMF. A copy will be provided at award.

7.1.2. Environmental

7.1.2.1 Contractors working at the receiving activity are required to perform their work in compliance with all Federal, State, and local regulations pertaining to the environment.

Contractors shall ensure all their personnel working on this installation and their supervisors, including their sub-contractors, are familiar with the contents of “Contractor’s Guide to Environmental Compliance” PSNS & IMF P5090 (4). A copy will be provides at award.

7.1.3. Personal Health and Safety

7.1.3.1. The work described herein will be performed in an industrial manufacturing

7.1.3.2.

7.1.3.3.

area under the guideline of OSHA (https://www.osha.gov/) and the receiving activity’s Environmental, Safety and Health Office, Code 106 located on PSNS.

The contractor shall make the maximum use of low-noise emission equipment as certified by the Environmental Protection Agency (EPA). Applicable regulatory requirements for maximum environmental noise levels are WAC 173-60.

The contractor shall provide hazardous noise signs and label equipment, wherever work procedures and equipment produce sound-pressure levels greater than 84 dB(A) stead state and/or 140 dB peak sound pressure level for impact or impulse noise, regardless of the duration of the exposure.

Prior to any commencement of Work: The contractor representative(s) shall meet in conference with the Shipyard GTPOC, shop supervision, and/or other necessary Shipyard personnel to discuss and develop mutual understandings relative to environmental, safety, methods and schedules, security, waste management and any other subject necessary for a smooth and successful maintenance operation.

7.1.4. Energy Control

After contract award and prior to commencement of any work requiring lockout/tag out controls, the contractor and/or their subcontractor(s) shall submit and exchange lockout/tag out program procedures with the Government’s representative, prior to starting the required work. The contractor is required to meet with the Government representative to discuss lockout/tag out interface when there is equipment is to be installed or serviced, that requires lockout/tag out controls. The contractor shall use their lockout/tag out procedures in accordance with (IAW) 29

CFR 1910.147.

NOTE: Lockout/Tags-plus procedures IAW 29 CFR 1915.89 shall be followed, where applicable, when it becomes law. When 29 CFR 1915 is implemented, contractors shall train their employees to Vol. II Chapter 9 of the Government Occupational Safety and Health (OSH) manual.

https://homeportnw.psns.navy.mil/dept/900/980/980.2/Shared%20Documents/Contractors%20Guide%20to%20Environmental%20Compliance.pdf#search=Contractor%E2%80%99s%20Guide%20to%20Environmental%20Compliance%E2%80%9D%20PSNS%20%26%20IMF%20P5090%20%284%29 https://homeportnw.psns.navy.mil/dept/900/980/980.2/Shared%20Documents/Contractors%20Guide%20to%20Environmental%20Compliance.pdf#search=Contractor%E2%80%99s%20Guide%20to%20Environmental%20Compliance%E2%80%9D%20PSNS%20%26%20IMF%20P5090%20%284%29 https://homeportnw.psns.navy.mil/dept/900/980/980.2/Shared%20Documents/Contractors%20Guide%20to%20Environmental%20Compliance.pdf#search=Contractor%E2%80%99s%20Guide%20to%20Environmental%20Compliance%E2%80%9D%20PSNS%20%26%20IMF%20P5090%20%284%29 https://homeportnw.psns.navy.mil/dept/900/980/980.2/Shared%20Documents/Contractors%20Guide%20to%20Environmental%20Compliance.pdf#search=Contractor%E2%80%99s%20Guide%20to%20Environmental%20Compliance%E2%80%9D%20PSNS%20%26%20IMF%20P5090%20%284%29 https://www.osha.gov/

Audits, Surveillances and Incident Investigations – Audits, surveillances and incident investigations shall be performed per Vol. II Chapter 9 requirements when 29 CFR 1915.89 is invoked.

7.1.5. Compliance with OSHA

Contracting personnel shall perform all work in accordance with the latest OSHA rules and regulations issued by the Department of Labor, 29 CFR Parts 1910, 1915, and 1926 as applicable.

7.1.6. Safety Equipment

The contractor shall provide their employees with all necessary safety equipment during the performance of work on this contract.

7.1.6.1. All contractor personnel shall have in their possession and shall properly wear OSHA approved personnel protective safety equipment (i.e. hard-hats, steel-toe safety shoes, safety glasses, hearing protection and fall protection, as required).

7.1.6.2. The contractor shall provide all appropriate safety barricades, signs, and signal lights required to properly isolate the area of work.

7.1.6.3. Safety Inspections: The contractor’s work space may be inspected periodically for OSHA violations.

7.1.6.4. Abatement of violations will be the responsibility of the contractor and/or the Government as determined by the Contracting Officer.

7.1.6.5. The contractor shall provide assistance to the Safety Office escort and the federal OSHA inspector if a complaint is filed. Fines levied on the contractor by federal OSHA offices due to safety/health violations shall be paid promptly.

7.1.6.6. Failure to comply with or repeated violations of OSHA safety requirements can result in the violator(s) losing their access to the Government facility or the operation being suspended until the contractor can provide properly trained personnel. Certification of training shall be presented upon request by the Contracting Officer.

7.1.6.7. The contractor shall ensure that any additional measures that the Contracting Officer or the GTPOC determines to be reasonably necessary for safety are taken.

7.1.6.8. Additional safety and health requirements shall be as specified in other paragraphs of this specification.

7.1.6.9. Safety Signs and Labels – Safety signs and labels in accordance with ANSI Z535.4 shall be securely attached to the equipment in visible locations, with any safety precautions to be observed by the operator or maintenance personnel permanently marked on the signs, as applicable.

7.1.7. Safety Data Sheets (SDS)

In accordance with 29 CFR 1910.1200, contractors are required to submit Safety Data Sheets (SDS) whenever the supplies being acquired or supplies used during performance are identified as hazardous materials. Hazardous Materials shall include any material which, by virtue of its potentially dangerous nature (e.g., toxic, flammable, corrosive, oxidizing, irritating, sensitizing, reactive), requires controls in its use, packaging, handling, storage, or stowage, to assure adequate safety to life and property. This definition is intended to apply to proprietary industrial, commercial, or locally prepared blends, mixtures, formulations, or compounds of gases, liquids, and solids intended for use at the job site. Any other material that has been designated by a Government technical representative as potentially hazardous and requiring safety controls shall also be supplied with a SDS. SDSs are to be available at work sites where materials are being used.

7.1.8. Fire Protection

The contractor and their employees shall know where the fire alarms are located and how to activate them. The contractor shall handle and store all combustible supplies, materials, waste, and trash in a manner that prevents fire or hazards to persons, facilities, and materials. Contractor employees operating critical equipment shall be trained to properly respond to a fire alarm or fire.

7.1.9. Accident Reporting

The Contractor shall submit to the Contracting Officer or GTPOC in the manner and on the prescribed forms exposure data and all accidents resulting in death, trauma, or occupational disease.

7.1.9.1. Accident reports shall be submitted within 24 hours of their occurrence.

7.1.9.2. The Contractor shall submit to the Contracting Officer or Contracting

Officer’s Representative a full report of damage to Government property or equipment by contractor employees. Damage reports shall be submitted within 24 hours of the occurrence.

7.1.10. EMERGENCY MEDICAL CARE

Only emergency medical care is available in Government facilities to Contractor employees who suffer on-the-job injury or disease. Care will be rendered at the rates in effect at the time of treatment. Reimbursement shall be made by the Contractor to the Naval Regional Medical Center Collection Agent upon receipt of statement.

Performance Requirement Summary– Amada Laser/Turret Punch Maintenance Service Contract

Requirement Paragraph Number

Performance Standards

Allowable Deviation Surveillance M eth od & Procedures

Storage area;

contractor shall maintain area in a clean condition

3.2.4 The contractor shall

maintain a clean designated storage area at all times

Due to safety, the contractor shall ensure their area is kept clean. Once notified of a deficiency they will be given 2 hours to correct the deficiencies.

The GTPOC will visually inspect Government provide area regularly.

GTPOC will notify contractor of any deficiencies and the need to correct.

They will then recheck after the allowable time and if not correction has been made they will, notify the KO of deficiencies. The KO will address issue with contractor.

Vendor shall perform maintenance and upkeep onsite for the Amada laser machine.

3.3 Contractor shall

perform the machine maintenance defined in PWS and Amada Maintenance Plan.

The contractor shall comply with all PWS requirements and communicate to the COR if any of the requested performance characteristics cannot be met, 24 hours prior to the start of services being executed. The contractor shall communicate to the COR any delays in performing the maintenance within 24 hours. In the event of Government caused delays, contractor shall communicate issues to the

COR.

The GTPOC will observe and report maintenance has been completed in accordance with the PWS, by completing their GTPOC report. The GTPOC will report any deviations to the KO and contractor. KO and contractor will determine on a case-by-case basis the acceptability of non-conforming with PWS.

Vendor requires use of computer or digital media.

3.3.2 The contractor shall

obtain from the COR a PSNS digital media & computer requirements form and return it 10 business days prior to start of onsite services. They must make the equipment available for inspections.

The contractor shall comply with Shipyard digital media and computer requirement and provide the required form 10 days prior to starting services.

GTPOC will provide information requirements to Contractor.

Contractor is responsible for returning the form and making their equipment available. GTPOC will notify contractor and KO off any failures to correctly comply with Shipyard digital media and computer requirements.

Vendor shall submit a Service Report at the completion of each onsite visit.

3.3.6 Contractor shall

submit service report not later than 15 business days after the completion of the onsite work.

The contractor shall comply with the PWS requirements to provide service reports and communicate to the COR if this requirement cannot be met 24 hours prior to the due date.

The GTPOC will log receipt of service report .The GTPOC will report any deviations to the KO and contractor. KO will determine on a case-by-case basis as to the acceptability of non-conforming with PWS.

Vendor shall provide a Factory certified and authorized technician.

3.3.3 Vendor shall provide

a Factory certified and authorized technician to complete onsite services in PWS

The contractor shall notify the COR 24 hour prior to services starting. The contractor will be given 24-hours to correct the deficiency.

The GTPOC will observe and report performance of vendor provided authorized technician. The GTPOC will report any deviations to the KO and contractor. KO will address the issue with the contractor and determine on a case-by-case basis the acceptability of non-conforming with PWS.

Working hours 3.3. The contractor shall notify the COR a minimum of 4 business days to request approval to work outside of regular working hours

90% of work shall be performed during regular working hours defined in

PWS. .

GTPOC will observe vendor to ensure work is being scheduled and completed during regular working hours. If working hours need adjusting, the GTPOC will notify the KO and work with contractor to work out the issue.

Environmental, Safety and Health Requirements for Puget Sound Naval Shipyard

7 Vendor shall comply with provided “Visitor and Contractor Handbook” PSNS &

IMF P5100 (14)

0% deviation. These requirements must be followed. Any deficiencies will be noted and the contractor will have 24 hour to correct the issue.

GTPOC will observe and report work is being completed in accordance with “Visitor and Contractor Handbook” PSNS & IMF P5100 (14). The COR will report any deviations to the KO and Contractor. KO and Contractor will work to fix the problem so that the work can be complete