C 08.01 52-212-1 Instructions to Offerors- Commercial Items Ready to Post.docx

ADDENDUM TO FAR CLAUSE 52.212-1 Instructions to Offerors--Commercial Items OCT 2018 A. General Instructions

1. This is a competitive acquisition. An award will be made to the Quoter deemed responsible in accordance with the Federal Acquisition Regulation (FAR) 9.104-1, if the quotation conforms to the Request for Quotation (RFQ) requirements and if the quotation is determined to be fair and reasonable in terms of pricing. No quotation will be accepted that does not contain the total amount of work specified for the proposed delivery of services in this solicitation. To be considered for an award, the quotation shall conform to all specifications, terms, and conditions contained in the RFQ.

2. If the quoter believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the quoter shall immediately notify the Contract Specialist in writing with supporting rationale. The quoter is reminded that the Government reserves the right to award this contract based on the initial quotation, as received, without discussions.

B. Quotation Submittal and Inquiries.

1. The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer via the Contract Specialist. Address all questions or concerns the quoter may have, in writing via email, to angela.charpia@navy.mil and ianthe.stevens- ford@navy.mil , Attn: Angela Charpia.

2. The quotation shall be submitted prior to the closing date and time identified in the combined synopsis/solicitation via email to angela.charpia@navy.mil and ianthe.stevens-ford@navy.mil.

.A. Quotation Content

1. Volume 1 - Contract Documents. Quoter is required to submit a completed SF 1449 (Solicitation, Offer and Award) (including acknowledgment of Amendments), Section B, and Section K. All final monetary extensions shall be in whole dollars only. Failure to follow the below quotation preparation instructions may cause your quotation to be deemed unacceptable by the Government. Organize Volume I as follows and include the identified information.

a. PART A, Submit a letter, on company letterhead, signed by an officer of the company, stating the authorized representative(s) (along with title, telephone number and other contact information such as e-mail) who can obligate your company contractually, negotiate, sign the quotation, and sign other contract actions. The letter must include any dollar amount limits and acknowledge the extended acceptance period of 90 days stated in the addendum to FAR clause 52.212-1.

b. PART B, Complete SF 1449 blocks:

· 12 – Discount Terms

· 17a – Contractor/quoter (include DUNS number, CAGE Code, and Tax-ID number and address),

· 17b – If there is a different address,

· 30a – Signature of quoter/contractor,

· 30b – Printed name and title of signer, and

· 30c – Date signed.

c. The SF 1449 must contain the quoter’s signature in block 30a.

d. Amendment of Solicitation. Acknowledge any amendments to the RFQ in accordance with the instructions on the SF 30, if applicable. Acknowledge by completing Blocks:

· 8 – Name and Address of contractor,

· 15a – Printed Name and Title of Signer,

· 15b – Signature of Contractor/Quoter (original signature required), and

· 15c – Date signedof the Standard Form 30 (SF 30) and by submitting the signed SF 30 (front page only).

e. Assumptions (if required) - Identification and explanation of any assumptions used in the quotation preparation must be identified.

f. PART C. Representation, Certifications, and Other Statements of Quoters –The quoter shall complete all necessary fill-ins and certifications concerning – Offeror Representations and Certifications at FAR Provision

52.212-3 Alternate I through the use of the SAM website (https://www.sam.gov). If the quoter has not completed the annual representations and certifications electronically at the SAM website, the quoter shall complete and submit hard copies of all applicable representations and certifications.

2. Volume II - Price.

a. The Contract Line Item Number (CLIN) Schedule shall be submitted fully completed and error free.

b. Unit price cannot be left blank; indicate your intent to not charge a specific CLIN or by writing the unit price as $0.00 and total/estimated amount price as $0.00.

c. The quoter shall submit catalogs, price lists, and/or other data such as prior sales data or cost data that demonstrates that the prices quoted for this contract (including underlying labor rates, materials costs), are fair and reasonable, and reflect pricing that is comparable to that which is charged to other customers for same or similar requirements. Supporting data to explain how proposed prices for CLINs were estimated shall be submitted in sufficient detail to enable a complete and auditable understanding of the basis of the prices associated with the performance of all work under these CLINs. The narrative used for supporting data must be practical, straightforward, concise, and complete.