A 02 - PWS - 34ID FPA Childcare.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

MN Army National Guard Yellow Ribbon Reintegration Program (YRRP) 34th Infantry Division FPA Childcare

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, toys and materials appropriate for children ages 0-12 years of age, to include supervision and quality control necessary to provide quality child care as further detailed in the following paragraphs below.

1.1.1 Objectives N/A

1.2 Background: 34th Infantry Division FPA Event is designed to provide resources and training for families to ease the redeployment transition. The event shall be held at a location TBD in the Minneapolis/St. Paul metropolitan area.

1.3 Period of Performance (PoP): The Period of Performance shall be one event held on 02-03 December 2023 to be held at a location TBD.

1.4 General Information:

1.4.1 Place and Performance of Services: Place and Performance of Services: The contractor shall provide services between the hours of 7:00 a.m. to 5:00 p.m. on, Saturday 02 December 2023 and Sunday 03 December 2023. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement.

1.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.3 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.4 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.5 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.6 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 The contractor shall provide childcare for up to 100 children on Saturday December 2nd, 2023 and up to 75 children on Sunday 3rd December 3rd, 2023

5.1.1 The contractor shall provide adequate childcare for children ages 0 to 12 Years of Age with the allowable ratio of children to adults.

Saturday the 2nd of December of the year 2023.

0-23 Months – 3:1 – 6 children (projected) 2-3 year old – 5:1 – 25 children (projected) 4-5 years old – 7:1 – 14 children (projected) 6-12 years old – 10:1 – 55 children (projected) Sunday the 3rd of December of the year 2023.

0-23 Months – 3:1 – 6 children (projected) 2-3 year old – 5:1 – 20 children (projected) 4-5 years old – 7:1 – 9 children (projected) 6-12 years old – 10:1 – 40 children (projected)

5.1.2 Time and location of the childcare will be from 7:00 a.m. to 5:00 p.m. on December 2nd and 3rd 2023 with details finalized by the vendor no later than one week prior to the event start date.

5.1.3 Setup at the venue will begin at time TBD the day prior (December 1st 2023). The contractor will set up at no additional charge, nor will any additional charges be charged to the Government.

5.1.4 The contractor will supply a morning snack with dietary restriction options (GF, Dairy, etc.) that are age appropriate for all kids.

5.1.5 Contractor shall provide a single point of contact prior to each event and identify an on-site point of contact during this event.

5.1.6 Venue space layout where the child care will be conducted will be well coordinated, arranged and industry standards of cleanliness will be met with safety considerations a priority.

5.1.7 Government shall provide contractor with a final count of attending kids with ages no later than 4 p.m. 2 weeks prior to the event date. The contractor shall only charge up to the amount confirmed two weeks prior or the actual number of children present (IAW allowable ratios), whichever is greater.

5.1.8 The contractor shall not impose a penalty upon the government, providing the government gives proper attendance count to the contractor by the dates specified above.

5.1.9 The contractor shall include all service charges in the original bid.

5.2 The contractor shall provide a by-name roster of all service providers attending the event 1 week prior to the event.

5.2.1 The contractor shall provide a secure check-in and check-out process for the children to maintain 100% positive control.

5.2.2 The contractor shall provide proof of background check for all childcare staff one week prior to the event.

5.2.3 The contractor shall provide a minimum of one CPR certified childcare staff member on site. The contractor shall provide proof of certification one week prior to the event.

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

MSG Gamble

MSG Gamble

TECHNICAL EXHIBIT 2

Deliverables Schedule

5.1.5 Provide a single point of contact Provide point contact information within one week of contractual effective date

5.2 Provided by-name roster of all attending service providers

5.2.2 Provided 100% Proof of background checks

5.2.3 Provided CPR certification

Ver. January 2021