981735-event.pdf

13 May 2021

Awarded To: Cutting Edge Forestry Awarded to Cutting Edge Forestry for lowest responsive and responsible bid.

Mud Springs Phase III Lop and Scatter Division of Wildlife Resources, Lop and Scatter services for approximately 1913 acres within Garfield County.

Restricted to Utah Rangeland Pre-Qual list only.

13 May 2021

Open 5/5/2021 1:00 PM MDT Type Invitation for Bid Close 5/12/2021 2:00 PM MDT Number KL21-49 Currency US Dollar

Sealed Until 5/12/2021 2:00 PM MDT

Contacts Kevin Lucus klucus@utah.gov

Phone +1 801-957-7281

Commodity Codes Commodity Code Description

99999 AVL - NOT FOR VENDOR USE

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Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Wildlife Resources

INVITATION FOR BIDS

Mud Springs Phase III Lop and Scatter

SOLICITATION #KL21-49

Pursuant to the Utah Procurement Code, participation on this solicitation is limited to prequalified contractors only. Bids or quotes submitted by a non-prequalified contractor will not be considered. If you are not on the current Pre-approved/Pre-qualified Rangeland Vendor list for the State of Utah, please do not submit a bid.

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: Maintenance Lop and Scatter according to Attachment B.

Closing date and time

The closing date and time for this sourcing event is as provided in this posting. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Bid Openings

The bid opening for this solicitation will NOT take place in person. “Unofficial Results” will be posted to the solicitation in SciQuest after the solicitation has closed. The Unofficial Results DO NOT constitute an award for the bid. Unofficial Results are being uploaded online in order to promote fairness to all vendors, regardless of physical geographic location.

Location and Description: The project area is located on the north end of the Sevier Plateau (Mt. Dutton area). , approximately 10 miles northwest of Bryce Canyon city, UT. The Powell Ranger District, Dixie National Forest is acquiring services in this contract to provide for habitat improvement using a lop and scatter hand crew. Elevations range from 7000 feet to 8500 feet. The treatment site consist of multiple units and work will only be allowed on one unit at a time for project effectiveness. The work location is shown on the attached Project and Reference Maps. The treatment boundaries will not be flagged and must be located by GPS or by using the PDF maps attached and the Avenza app. This task order includes the Contractor to furnish labor, equipment, supervision, transportation, operating supplies and incidentals. There are portions of the project area that are rough and rocky.

Access to the site: Access onto the project site is provided by a combination of paved highways, county dirt surface roads and jeep trails. Four (4) wheel drive vehicles are recommended in and around the project area. It will be the contractor’s responsibility to get the equipment to the work site.

Acreage: Approximately 1,913

SPECIFIC TASKS:

Work Limits: Work shall be completed before June 20, 2021. Only areas shown on the Project Map will be treated. Treatment and non-treated areas within the project area may be flagged and/or described verbally. A shapefile for GPS and a PDF map of the project area will be provided in the bid packet. It will be the contractor’s responsibility to furnish either a GPS unit(s) or smartphone(s) with PDF map application to be utilized in identifying project boundaries. Contractor(s) will be responsible to download all needed shapefiles/PDFs using their own devices. Shapefiles/PDFs will be provided in email upon request.

Description

Government staff may physically identify unit boundaries for the work executed under the contract, or may rely on the Project Map and associated GPS shapefile as adequate boundary markings. The Project Manager and Contractor will identify an estimated start date for work to begin on the project. The Project Manager will provide Contractor with a Notice to Proceed prior to the estimated start date if site conditions are suitable to initiate work. Upon receiving the Notice to Proceed, the Contractor shall promptly enter the project area, locate treatment boundaries, locate control points, section corners, take such action to prevent their destruction, and begin treatment work.

Specifications:

Cutting: This is a “lop and scatter” contract. Unless specifically designated, Allstanding live or dead Pinyon pine and Juniper trees and saplings trees within the project boundaries shall be completely severed from the stump(s). All live Ponderosa Pine, bristlecone pine, will be left standing and uncut. No live limbs shall be left on the stump of cut trees. All main branches or stems shall be cut from the trunk of the tree to meet scattering requirements.

1. Cut material will be lopped and scattered so that slash height does not exceed 24” above the ground.

2. Cut material left on site shall not exceed 48” in length.

3. Trees within (12 feet of upper bank) ephemeral washes will be cut as to fall (into the wash) and will be left whole to aid in reducing erosion.

4. Live browse species, shall not be cut or damaged.

5. Live Ponderosa Pine, shall not be cut or damaged. Unless designated by government inspector.

6. Only established roads shall be used. No overland travel by vehicle will be allowed.

7. Any trees identified as bearing trees, or any tree blazed or tagged to mark the line of any Government survey, shall not be cut or destroyed under penalty of the law. Trees with reference tags will be left uncut.

8. Much of the treatment areas have small trees (PJ) >1’ tall. Extreme care will be taken to remove ALL Pinyon and Juniper trees of all sizes within the cutting units.

9. All efforts will be made to flush cut stumps at ground level but at a minimum of 4 inches.

Other Requirements:

The following areas shall be free from treatment slash and tree boles created by this project:

• Roadways and road edges; slash and tree boles will not be left within 10 feet of any road edge.

• Perennial streams for a distance of 15 feet.

• Cut and fill slopes.

• Ditches, rolling dips, water bars, and other water management features.

• Culverts for a distance of 15 feet.

• Improvements such as roads, established trails, telephone, power line, stock driveways, Fences, established land corners, etc. for a distance of 10 feet.

CONTRACTOR FURNISHED EQUIPMENT:

Equipment Requirements: The Contractor shall furnish chainsaws on a fully-operational basis, with competent, fully-qualified operators, and shall meet the following specifications:

Must provide a minimum of an 8 person crew. Larger crews are acceptable and encouraged if possible.

1. All motorized equipment must have a spark arrestor. Contractor will have capabilities to immediately suppress small fires such as fire extinguishers, bladder bags, and hand tools.

2. Be capable of cutting live or dead pinyon and juniper trees at six (4) inches above ground level on the uphill side.

3. Equipment shall be free of fluid leaks and be in good operating condition.

4. Equipment shall be washed before entering and exiting federal and state lands. Upon award of the contract, the contractor will arrange for an inspection of equipment before arrival. All soil and plant parts shall be removed to prevent the spread of noxious weeds in and out of the project area.

Contractor shall also furnish either GPS unit(s) or smartphone(s) with pdf map application to be utilized in identifying project boundaries.

Before coming on site initially, all contractor-furnished vehicles must be washed in order to remove all dirt, debris, and plant material that could result in the transfer of noxious weeds. Vehicles must be washed any time they are used on a different project before being brought back into the project area.

Notification of cessation or restart of work: The contractor will notify the COR whenever contractor intends to cease operations for three or more days and will notify the COR before starting operations after a shutdown of three or more days.

GOVERNMENT FURNISHED PROPERTY:

No Government property shall be furnished on this project.

This contract will result in one purchase order contract award to the lowest cost responsive and responsible bidder.

Length of the Contract

Work must be completed before June 20, 2021.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and State of Utah Division of Wildlife Resources is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #KL21-49.

This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this

IFB.

Additional Information:

Site Visits:

No site visit will be held for this project

Shape Files:

Maps and/or shapefiles are attached in the Buyer Attachments Section of this solicitation. If bidder needs additional maps/files, please specify the type in the Q&A Section of this solicitation.

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense.

Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer Attachments Section.

5. The proposed Scope of Work has been attached to this IFB - Attachment B. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality. See Questions Section for uploading a Claim of Business Confidentiality form.

7.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids must be submitted electronically, through SciQuest.

10. The cost for this IFB will be evaluated as described in this prerequisite.

11. Bids will be opened in accordance with Utah Code 63G-6a-604.

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Buyer Attachments

1. Claim of Business Confidentiality 12.7.20.pdf

2. Performance evaluation document--- FOR REFERENCE USE ONLY.

3. Changing your Time Zone

4. MudSpringsWRI2021_HandThin.zip

5. MudSpringsWRI2021_HandThin_ExportToKML.kml

6. Maps.zip

7. Terms and Conditions for Services (Purchase Orders)

8. Attachment B Scope of Work.docx

13 May 202113 May 202113 May 202113 May 202113 May 202113 May 2021 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/981735-1018187169Claim%20of%20Business%20Confidentiality%2012.7.20.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1684009936&Signature=pJZ2u8xXFzWM7mMHaxqFPxRRi90%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/981735-554761320Contract%20Performance%20Evaluation%20FOR%20REFERENCE%20USE%20ONLY.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1684009936&Signature=hPTBSH1z71Vhv8bzcgRED1CCzmo%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/981735-566044729Changing%20Your%20Time%20Zone.pptx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1684009936&Signature=O4cLf2NBUFe5P0KKYauLG%2FcHvdQ%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/981735-1075541426MudSpringsWRI2021_HandThin.zip?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1684009936&Signature=7lp7ysmsB1fXgGzeP3GWAZLkaAg%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/981735-1075541277MudSpringsWRI2021_HandThin_ExportToKML.kml?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1684009936&Signature=ANRy1Ljf1ce10jYZrB%2F6vF7fPnU%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/981735-1075541583Maps.zip?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1684009936&Signature=reNtzwCb4OfH8pfTzC0EzhBwtzw%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/981735-1067656560termsposervice-4152021_NH.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1684009936&Signature=t1e1dCHlB7mzFpWABejjqnDSfkY%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/981735-1075757340Attachment%20B%20Scope%20of%20Work.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1684009936&Signature=2DMt9ALFlJ8THF6v440glTAslw4%3D

Questions Required Questions

Group 1: Acceptance of Prerequisites Instructions:

1.1

Offeror acknowledges that it is the offerors responsibility to upload any and all documents in responding to the solicitation. If the vendors fails to upload a document, uploads an incorrect document, uploads a blank document, or uploads any document incorrectly the State of Utah may not allow the vendor to make changes following the closing of the solicitation.

1.2 Offeror acknowledges that they do not have financial ties to individuals or entities on an OFAC sanctions list.

1.3 Do you agree to the Rangeland Standard Terms and Conditions that have been attached to this IFB?

1.4 Does your firm assert a claim of business confidentiality for any of the following information submitted in response to this solicitation? If yes please attach the following business confidentiality claim as part of your bid. In addition, please attach a redacted copy of any document that contains confidential information.

1.5

Bidder acknowledges it has read the Attachment B Scope of Work and understands its obligations and responsibilities contained therein, which must be met if awarded a contract. By submitting a bid, Bidder certifies that it can meet or exceed all of the requirements in the Attachment B. Failure to meet the required obligations and responsibilities, if awarded a contract, may result in bidder being non-responsible and the contract may be canceled.

1.6 Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.7 Please upload information impacting Offeror’s responsiveness here.

1.8

In accordance with Utah Statute 63G-27-101, effective May 5, 2021, vendors contracting with the State to provide a good or service, including supplies, information technology, or construction services must certify they are not currently engaged in a boycott of the State of Israel and agrees not to engage in a boycott of the State of Israel for the duration of the contract (if awarded). Offeror is providing this certification in accordance with state law by selecting "Yes" to this question.

1.9

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

1.10 Does Bidder have an outstanding tax lien in the State of Utah?

1.11 Bidder acknowledges that a Performance Evaluation will be performed on this project and that they will be required to work with the project manager.

1.12 Bidder acknowledges that the “Unofficial Results” posted at the end of the solicitation do not constitute an award for the bid, but are uploaded for bid opening purposes.

Official notification of award will go out by email after all bids have been evaluated by the State. Official Bid Results will then be uploaded to the solicitation.

1.13

If Offeror has any information that is not already provided within its proposal that if known to the State would impact the State’s determination on offeror’s responsiveness for a contract award (i.e., legal action, recent turn-over in major personnel, loss of a major contract, any alleged violations of federal, state or local regulations, etc.), please mark “yes” to this question and upload such information in the space provided below.

Otherwise, please mark “no”. Please see UCA 63G-6a-709 for additional details.

1.14 Bidder acknowledges they may not assign, sell, transfer, subcontract or sublet rights, or delegate any right or obligation under this Purchase Order, in whole or in part, without the prior written approval of the State Entity.

Group 2: Vendor Information Instructions:

2.1 Please provide your firm's legal company name.

2.2 Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

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2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5 Please provide your firm's State of Utah Sales Tax ID Number.

2.6 Identify your firm's type of business.

2.7 Is Offeror (owners, principles, partners) a retiree currently receiving benefits through the Utah Retirement Systems (URS)?

2.8 Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

Group 3: Vendor's Submission Instructions:

3.1 Offeror must identify any conflict, or potential conflict of interest, that might arise during the contract. If no conflicts are identified or expected, write “None” in this section.

3.2

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted. Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Group 4: Mandatory Minimum Requirements Instructions:

4.1 Bidder must be on the current State of Utah Rangeland Prequalification List for the treatment and acreage of the project in order to be considered responsive and responsible.

4.2 Must provide a minimum of a 8-man crew. Larger crews are acceptable and encouraged if possible.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Mud Springs Phase III Lop and Scatter 1,913 AC - Acre

Treatment site consist of multiple units and work will only be allowed on one unit at a time for project effectiveness

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