Cauthen Road Bridge Replacement Project Project No.: 2026-0003

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MADISON COUNTY BOARD OF SUPERVISORS

ENGINEERING DEPARTMENT

TABLE OF CONTENTS

Table of Contents

Advertisement for Bids

Instructions to Bidders

Bid Form

Bidders Corporate Declaration

Non-collusion Affidavit of the Prime Bidder

Agreement

Corporate Certificate

Partnership Certificate

Certificate of Liability Insurance

General Conditions

Technical Specifications

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ADVERTISEMENT FOR BIDS

MADISON COUNTY, MISSISSIPPI

CAUTHEN ROAD BRIDGE REPLACEMENT PROJECT

BRIDGE BID NUMBER 2026-0003

Bids will be received by the Madison County Board of Supervisors until 10 A.M. Thursday, June 25, 2026, for the Cauthen Road Bridge Replacement Project. All bids so received will be publicly opened and read aloud.

The project generally consists of furnishing and installing a new bridge on Cauthen Road over an unnamed creek.

Bids may be submitted by either of the following methods:

1. Sealed bids will be received until 10 A.M. Thursday, June 25, 2026, at the Madison County Chancery Clerk’s office, Room 225-228, 146 West North Street, Canton, MS 39046. All sealed bids submitted to the Chancery Clerk’s office shall be marked on the outside face of the envelope “CAUTHEN ROAD BRIDGE REPLACEMENT PROJECT,” and shall have the bidder’s Certificate of Responsibility Number written on the outside of the envelope. If any envelope is not so marked, said bid shall not be opened and considered.

2. Electronic bids will be received until 10 A.M. Thursday, June 25, 2026, as a PDF file via Madison County’s website at http://www.madison-co.com/bids. Each bidder submitting a bid electronically as a PDF file shall include its Certificate of Responsibility Number as part of its PDF electronic bid submittal. Any electronic PDF bid that does not include the bidder’s Certificate of Responsibility Number shall not be considered.

Plans, specifications, and contract documents are on file and can be viewed and downloaded at https://www.madison-co.com/bids. Questions regarding plans and specifications should be sent to Tim Bryan, P.E. with the Madison County Engineer’s Office at tim.bryan@madison-co.com or 601-790-2520.

Madison County Board of Supervisors reserves the right to reject any and all bids.

Madison County Board of Supervisors

By: (s) Kesha Jackson, Purchase Clerk

Publication Dates:

May 28 & June 4, 2026 Madison County Journal http://www.madison-co.com/bids https://www.madison-co.com/bids

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INSTRUCTIONS TO BIDDERS

DEFINED TERMS

Terms used in these Instructions to Bidders which are defined in the General Conditions have the meanings assigned to them in the General Conditions. The term "Bidder" means one who submits a Bid directly to Owner, as distinct from a "Sub-bidder", who submits a Bid to the Bidder. The term "Successful Bidder" means the lowest, qualified, responsible, and responsive Bidder to whom Owner (based on Owner's evaluation as hereinafter provided) proposes to make an award. The term "Bidding Documents" includes the Advertisement for Bids, Instructions to Bidders, the Bid Form, and the proposed Contract Documents (including all Addenda issued prior to receipt of Bids.) Madison County reserves the right to postpone the date for the presentation and opening of bids and will give notice via email of any such postponement to each prospective bidder.

COPIES OF BIDDING DOCUMENTS

Complete sets of Bidding Documents must be used in preparing Bids; neither Owner nor Engineer assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents by Bidders and their Sub-bidders.

Owner and Engineer in making copies of Bidding Documents available on the above terms do so only for the purpose of obtaining Bids on the work and do not confer a license or grant for any other use.

QUALIFICATIONS OF BIDDERS

The following reasons may be considered as being sufficient for the disqualification of a Bidder and the rejection of his Bid proposal or proposals; however, this list is not all inclusive:

1. If there are reasonable grounds for believing that collusion exists among the Bidders, the Bids of participants in such collusion will not be considered. Participants in such collusion will receive no recognition as Bidders for any future work until any such participant shall have been reinstated as a qualified Bidder.

2. Default or delinquency and failure to have completed on time any contract in force with the Owner at the time of Bid opening.

3. If the Bidder has withdrawn his bid from consideration after the bids were opened.

4. Failure or inability of the Bidder to comply with all applicable state and federal laws, rules, and regulations, including but not limited to having all necessary licenses and being qualified to do business in the state of Mississippi.

5. The bidder being suspended or debarred from participating in contracts involving state or federal funds.

EXAMINATION OF CONTRACT DOCUMENTS AND SITE

It is the responsibility of each Bidder, before submitting a Bid, to (a) examine the Contract Documents thoroughly, (b) consider federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress, performance or furnishing of the Work; (c) study and carefully correlate Bidder's observations with the Contract Documents, and (d) notify Engineer of all conflicts, errors or discrepancies in the Contract Documents requiring correction, clarification, or interpretation.

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Before submitting a Bid, each Bidder will, at Bidder's own expense, make or obtain any additional examinations, investigations, explorations, tests and studies, and obtain any additional information and data which pertain to the physical conditions (surface, subsurface and underground facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance, or furnishing the Work in accordance with the time, price, and other terms and conditions of the Contract Documents.

Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders on subsurface conditions, underground facilities and other physical conditions, and possible changes in the Contract Documents due to differing conditions appear in Paragraphs 4.2 and 4.3 of the General Conditions.

The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article, that without exception the Bid is premised upon performing and furnishing the Work required by the Contract Document and such means, methods, techniques, sequences, or procedures of construction as may be indicated in or required by the Contract Documents, and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms conditions of performance and furnishing of the Work.

INTERPRETATIONS AND ADDENDA

All questions about the meaning or intent of the Contract Documents are to be directed in writing to Engineer. Interpretations or clarifications will be issued by Addenda mailed to all parties recorded by Engineer as having received the Bidding Documents. Only answers to questions by formal written addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

Addenda may also be issued to modify the Bidding Documents as deemed advisable by Owner or Engineer.

No addenda will be issued within forty-eight (48) hours of the advertised bid time, exclusive of Saturdays, Sundays, and legal holidays.

CONTRACT TIME

Contract completion dates are set forth in the Agreement.

LIQUIDATED DAMAGES

Liquidated damages shall be as assessed per the Agreement in these specifications in the amount of $300 per day.

SUBSTITUTE MATERIALS OR PRODUCTS

Where the Drawings and Specifications identify a product by a specific brand, make, manufacturer, or definite specification, it is to establish the required quality standard for the product regarding style, type, character, materials of construction, function, accessories, dimensions, appearance, and durability.

Products which are determined to be equivalent by the Engineer will be acceptable. Products which are specified by a specific brand, make, or manufacturer's name may also be specified by its applicable model or catalog number of other product designation.

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After the receipt of Bids, the Contract, if awarded, will be based on materials and products described in the Drawings or specified in the Specifications without consideration of possible substitute of "or equal" items except as specified. Whenever it is indicated in the Drawings or specified in the specifications that a substitute or "or equal" item of material or product may be furnished or used by Contractor if acceptable to Engineer, application for such acceptance will not be considered by Engineer until after the "effective date of the Agreement"· The procedure for submittal of any such application and consideration by Contractor is set forth in Paragraphs 6.7.1, 6.7.2 and 6.7.3 of the General Conditions. The submittal data shall include a comparison of cost of the specified product and the proposed substitution. When the cost comparison shows a reduction in cost of the equipment, the submittal shall also include a request by the Contractor for a change order to reduce the contract bid price offering the Owner an appropriate credit should the substitution be accepted.

The intent of the specifications is, to the greatest extent, to list materials and products of predominant origin within the United States. The Contractor is encouraged, but not required, to acquire materials and products of predominant origin within the United States.

SUBCONTRACTORS

The Contractor shall employ such qualified subcontractors as may be necessary for completion of the work required by the contract. All provisions of the Owner's contract with the Contractor shall be included in subcontracts.

The Contractor shall supervise the work of his subcontractors and shall ensure that subcontractor’s work conforms to the contract requirements.

The Contractor shall be responsible for work performed by subcontractors as if that work were performed by the Contractor's own forces.

BID FORM

The Bid Form is included with the Bidding Documents.

Bid Form shall be completed in ink or by typewriter. All appropriate blanks on the Bid Form must be completed.

Bids by corporations must be executed in the corporate name by a corporate officer accompanied by evidence of authority to sign in accordance with the Authority to Submit Bids and Execute Contract (Section 00485). The corporate address and state of incorporation must be shown below the signature.

Bids by partnerships must be executed in the partnership name and signed by a partner whose title must appear under the signature, and the official address of the partnership must be shown below the signature.

All names must be typed or printed below the signature.

The Bid shall contain an acknowledgment of receipt of all Addenda (the numbers of which shall be filled in on the Bid Form).

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The address and telephone number for communications regarding the Bid must be shown.

SUBMISSION OF BIDS

Bids shall be submitted prior to the deadline time in the Advertisement for Bids. Any Bids received after the above time will not be accepted under any circumstances. Any uncertainty regarding the time a Bid is received will be resolved against the Bidder.

Bids may be submitted by either of the following methods:

1. Sealed bids will be received until 10 A.M. Thursday, June 25, 2026, at the Madison County Chancery Clerk’s office, Room 225-228, 146 West North Street, Canton, MS 39046. All sealed bids submitted to the Chancery Clerk’s office shall be marked on the outside face of the envelope “CAUTHEN ROAD BRIDGE REPLACEMENT PROJECT,” and shall have the bidder’s Certificate of Responsibility Number written on the outside of the envelope. If any envelope is not so marked, said bid shall not be opened and considered.

2. Electronic bids will be received until 10 A.M. Thursday, June 25, 2026, as a PDF file via Madison County’s website at http://www.madison-co.com/bids. Each bidder submitting a bid electronically as a PDF file shall include its Certificate of Responsibility Number as part of its PDF electronic bid submittal. Any electronic PDF bid that does not include the bidder’s Certificate of Responsibility Number shall not be considered.

Bid Proposal: Bids shall be received from Bidders only on the Bid Form in the Bidding Documents that are issued to him in his name. A single bid shall be submitted for all portions of the Contract Work.

The Bidder, if from outside the State of Mississippi, must submit a copy of its resident state's current law pertaining to the state's treatment of non-resident contractors in accordance with Section 31-3-21, Mississippi Code of 1972 Annotated as amended in 2010.

In order to be considered complete a bid must contain the following items:

1. The bid form contained in these documents or as amended by addendum. Such bid form must be fully completed and signed and submitted in duplicate.

2. Resolution, as described in, demonstrating authority to execute agreements.

3. Copy of state law pertaining to treatment of non-resident contractors, if applicable.

MODIFICATION AND WITHDRAWAL OF BIDS

Bids may be modified or withdrawn by an appropriate document duly executed that is submitted by one of the two methods detailed in the Advertisement for Bids for submittal of bids, at any time prior to the deadline for submitting Bids. A request for withdrawal or a modification must be in writing and signed by a person duly authorized to do so; and, in case signed by a deputy or subordinate, the principal's proper written authority to such deputy or subordinate must accompany the request for withdrawal or modifications. Withdrawal of a Bid will not prejudice the rights of a Bidder to submit a new Bid prior to the Bid Date and Time. After expiration of the period for receiving Bids, no Bid may be withdrawn or modified.

http://www.madison-co.com/bids

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If more than one Bid is received for the same work from an individual, firm or partnership, a corporation, or association under the same or different names, then the Bid received closest to the Bid Deadline will be the only Bid considered, and any and all prior Bids will automatically be withdrawn, null and void, and not considered.

If, within forty-eight (48) hours of the Bid opening, exclusive of Saturdays, Sundays, and legal holidays, any Bidder files a duly signed, and sworn written notice with Owner to the satisfaction of Owner that there was a patently obvious mechanical, clerical, or mathematical error in its Bid, that Bidder may withdraw its Bid. Thereafter, the Bidder will be disqualified from future bidding on the Contract.

OPENING OF BIDS

Bids will be opened publicly and read aloud.

BIDS TO REMAIN OPEN

All Bids shall remain open for sixty (60) calendar days after the day of the Bid opening.

AWARD OF CONTRACT

The Owner reserves the right to reject any and all Bids, to waive any and all informalities not involving price, time or changes in the Work with the Successful Bidder, and the right to disregard all nonconforming, nonresponsive, unbalanced or conditional Bids. Bids that are unsigned shall be irrevocably rejected. When one or more bids is rejected, the reason therefore shall be given. Bids may be considered irregular and subject to rejection if they show omission, unauthorized alteration of form, unauthorized alternate bids, incomplete or unbalanced unit prices, or irregularities of any kind. Also, Owner reserves the right to reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the Project to make an award to the Bidder, whether because the Bid is not responsive, or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pe1tinent standard or criteria established by Owner. Owner reserves the right to reject any and all bids if he feels the bid prices are over the contract budget. Discrepancies between words and figures will be resolved in favor of words.

Discrepancies in the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

In evaluating Bids, Owner may consider the qualifications of the Bidders, whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices, and other data as may be requested in the Bid Form or prior to the Notice of Award.

Owner may also consider the qualifications and experience of suppliers and other persons and organizations proposed for those portions of the Work whose identity must be submitted as provided in the Instructions to Bidders.

Owner may conduct such investigations as Owner deems necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications, and financial ability of Bidders, proposed suppliers and other persons and organizations to perform and furnish the Work in accordance with the Contract Documents to Owner's satisfaction within the prescribed time.

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If the contract is to be awarded, it will be awarded to the lowest responsible, responsive, acceptable Bidder.

If this contract should involve financial assistance with funds from other agencies, the Owner shall defer to the regulations of that agency concerning the determination of the Bidder to be awarded this contract.

QUALIFICATIONS SUBMITTALS

It is the intention of the Owner to award this contract to a Bidder competent to perform and complete the Work in a satisfactory manner. Accordingly, the Bidder shall fully complete and submit said information when requested by the Owner.

The Owner may consider the Bidder qualifications and suppliers in evaluating the Bidder's bid and shall have the right to reject any Bidder because of information submitted, not submitted, or fraudulently submitted.

Should the Owner request additional information about the Bidder, Bidder shall submit within twenty-four (24) hours of Owner's request the specific additional information requested by the Owner to define in greater detail the Bidder's bid proposal for Owner's evaluation. Such information shall have the same legal significance as if submitted with the original bid and, if the bid is accepted, shall become legally binding on the Successful Bidder.

TAXES

The Contractor shall pay all applicable sales, consumer, use and other similar taxes required by law. The Contractor is responsible for reviewing the pertinent State Statutes involving the sales tax and complying with all requirements. The Contractor shall provide a bond guaranteeing payment of all applicable taxes unless all taxes are pre-paid in full. In that case, the Contractor shall provide the Owner with proof of pre-payment of taxes.

RELATED WORK UNDER SEPARATE CONTRACTS

The Bidder's attention may be directed to the fact that the Work to be done under this contract may be only part of a Project consisting of improvements under several different contracts, that contracts may be let for the other portions of the Project, and that the success of the Project may be dependent upon the completion of the Work under this contract and the work to be done by others.

AGREEMENT

Owner will give a Notice of Award to the Successful Bidder no later than 30 days after the date of the bid opening. The owner will deliver to the Contractor three (3) counterparts of the agreement for signature.

The Contractor shall, within seven (7) calendar days of the receipt of the agreement, deliver to the Owner the three (3) counterparts signed. The Contractor shall also deliver, with the signed agreement, a certificate from his insurer attesting that the Contractor has in force all insurance coverage required by the contract documents.

REQUIRED DISCLOSURE

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With its Bid submission, Bidder shall disclose all material facts pertaining to any felony conviction or any pending felony charges in the last three (3) years in Mississippi or any other state or the United States against (i) Bidder, (ii) any business entity related to or affiliated with' Bidder, or (iii) any present or former executive employee, officer, director, stockholder, partner, or owner of Bidder or of any such related or affiliated entity. This disclosure shall not apply to any person or entity which is only a stockholder, which person or entity owns twenty percent (20%) or less of the outstanding shares of the Bidder whose stock is publicly owned and traded.

At its sole discretion the Owner may reject any Bidder the Owner finds to lack, or whose present or former executive employees, officers, directors, stockholders, partners, or owners are found by the Owner to lack, honesty, integrity, or moral responsibility. The discretion of the Owner may be exercised based on the disclosure required herein. By submitting a Bid, Bidder recognizes and accepts that the Owner may reject the Bid based upon the exercise of its sole discretion, and Bidder waives any claim it might have for damages or other relief resulting from the rejection of its bid based on these grounds.

PROTESTS

Owner is responsible for resolution of protests of contract award, claims, disputes, alleged patent infringements, alleged license fees, and other related procurement matters in accordance with sound business judgment and good administrative practice. The following procedures shall be used for this purpose:

1. Any party with a direct financial interest adversely affected by Owner's procurement decision shall file a protest under this Article or be barred further relief.

2. A protest must (a) be in writing (oral protests shall not be permitted); (b) adequately state the basis of the protest and the relief requested; and (c) be received by Owner within seven (7) days from the date the basis of the protest was, or should have been, known.

3. Owner shall take action on protests within forty-five (45) days of the receipt thereof. Owner may defer the protested procurement upon receipt of a procedurally adequate protest, provided that, in any event, award of a contract or subcontract or procurement of a sub-item may be permitted, at the Owner's sole discretion, where it will not materially affect resolution of the protest.

4. A protest shall be limited to (a) issues arising from the procurement provisions of the Contract and (b) state or local law. No protest may be filed with respect to basic project design.

5. The Owner's Attorney will establish procedures for resolution of protests. The Owner will rely for resolution of the protest, on decisions issued under Mississippi law, as well as decisions issued by other states, Federal courts, the U.S. Comptroller General, or other Federal agencies with extensive procurement expertise if Mississippi law is not clearly established.

END OF SECTION

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BID FORM

Date _______________________, 2026

Proposal of ___________________________________________________________________________ (Name)

(Address) for all labor and materials for construction of CAUTHEN ROAD BRIDGE REPLACEMENT PROJECT, located in Madison County, Mississippi.

The specifications on which this proposal is based are those set forth in the General Conditions bound herein, and the contract documents and specifications for this project are made a part hereof by reference.

TO: Madison County Chancery Clerk’s Office, Rooms 225-228 146 West North Street Canton, MS 39046

Ladies and Gentlemen:

The following proposal is made on behalf of the undersigned bidder(s) and no others. Evidence of my(our) authority to submit the proposal is hereby furnished. The Proposal is made without collusion on the part of any person, firm, or corporation.

I(we), the undersigned bidder(s), certify that I(we) have carefully examined the Plans, Drawings, Specifications, and Special Provisions, and other proposed contract documents and any and all addenda thereto.

I(we), further certify that I(we) have visited and carefully examined the site of the proposed work and have inspected the location and condition of all public utilities and existing structures or other facilities on the site or adjacent thereto which may be affected by the proposed construction, and fully understand all conditions relative to construction difficulties, hazards, labor, transportation, and all other factors affecting the prosecution of the work covered by this proposal.

I(we), understand that the quantities mentioned below are approximate only and are subject to either increase or decrease, and hereby propose to perform any increased or decreased quantities of work at the unit prices bid.

In accordance with the requirements of the Plans, Specifications, and Special Provisions, I(we) propose to furnish all necessary materials, equipment, labor, tools, and other means of construction and will do the work called for by the contract documents within a contract time of 60 CALENDAR DAYS for the following unit prices.

The unit prices shall include all labor, materials, equipment, supervision, bailing, shoring, removal, overhead, profit and other expenses necessary to perform the finished work of the kinds required.

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All work required to completely construct this project for which no pay items are provided, will not be paid for directly and shall be cost absorbed into included pay items.

I (We) understand that Madison County reserves the right to reject any and all bids.

Bidder acknowledges receipt of the following ADDENDA:

The following is my(our) itemized proposal for construction of: CAUTHEN ROAD BRIDGE REPLACEMENT

PROJECT

PAY

ITEM # PAY ITEM QUANTITY UNIT UNIT PRICE TOTAL PRICE

1 Mobilization 1 LS $ $

2 Excavation, LVM 120 CY $ $

3 Remove and Dispose of Existing Bridge, Headwalls and Piles 1 LS $ $

4 Furnish and Drive Test Pile 1 LS $ $

5 Furnish and Drive 14" Prestressed Concrete Piles 825 FT $ $

6 Furnish, Set & Grout 19-foot Precast Bridge Span, 3.5' Interior 18 EA $ $

7 Furnish, Set & Grout 19-foot Precast Bridge Span, 3.5' Exterior 6 EA $ $

8 Furnish, Set, and Grout 19-foot End Cap 2 EA $ $

9 Furnish, Set, and Grout 19-foot Intermediate Cap 2 EA $ $

10 Furnish and Install Concrete Barrier Rails 114 LF $ $

11 Furnish and Install 9.25' Precast Concrete Wing 4 EA $ $

12 Furnish and Install, Guardrail, "W" Beam 300 LF $ $

13 Furnish and Install, Guardrail, Bridge End Section, Type "I" Thrie Beam 4 EA $ $

14 Furnish and Install, Guardrail, Terminal End Section 4 EA $ $

15 Furnish and Install Borrow Material, LVM 120 CY $ $

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16 Furnish and Install Size 610 Crushed Stone Base 40 TON $ $

17 Furnish and Install 200 lb Riprap and Type V Geotextile Fabric 200 TON $ $

TOTAL BID: $

(BIDDER MUST BID ON BASE BID AND THE ADD ALTERNATE IF APPLICABLE).

(I)We further propose to execute the contract agreement as shown in these Specifications and furnish the required bonds and certificates of insurance within fifteen (15) days after the contract is mailed to the bidder.

(I)We agree to provide, if requested, satisfactory evidence of completed construction of no less than three

(3) bridge installation projects within the previous five-year period.

(I)We agree to finish the project within the contract time established in the Contract Documents and understand that the contract is subject to liquidated damages in accordance with the provisions of the Contract Documents bound herein.

Respectfully submitted, Contractor

Title

Address

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BIDDER’S CORPORATE DECLARATION

(To be filled in if a corporation)

Date: ________________________________, 2026

Our corporation is chartered under the laws of the State of Mississippi and the names, titles, and business addresses of the executives are as follows:

President

Address

Secretary

Address

Treasurer

Address

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NON-COLLUSION AFFIDAVIT OF PRIME BIDDER

State of , County of ________ , _____________ , being first duly sworn, deposes and says that:

(1) He/She is _________________________________ of ____________ , (Owner, Partner, Officer, Representative, or Agent) the Bidder that has submitted the attached Bid for CAUTHEN ROAD BRIDGE REPLACEMENT

PROJECT.

(2) He/She is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid.

(3) Such Bid is genuine and is not a collusive or sham Bid.

(4) Neither the said Bidder nor any of its officers, partners, owners, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed directly or indirectly with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix any overhead, profit of cost element of the Bid price or the Bid price of any other Bidder, or secure through any collision, conspiracy, connivance or unlawful agreement any advantage against Madison County or any person interested in the proposed Contract; and

(5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

Signed: ________________________________________

(Title)

SUBSCRIBED and sworn to before me this the

__________day of ______________________, 2026

(Notary Public)

My Commission Expires:

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AGREEMENT

This contract made and entered into by and between __________________________________________ hereinafter, called Contractor, and Madison County, Mississippi, a municipal corporation, hereinafter called County.

WITNESSETH:

That for and in consideration of the mutual benefits and advantages each to the other, as hereinafter set forth, the parties hereto agree as follows:

1. That the Advertisement for Bids, the Instructions to Bidders, the Contractor’s Proposal and Proposal Forms, the Construction Specifications including any and all Supplemental General Provisions, General Provisions and Special Provisions, the Bid Bond, the Performance Bond, and the Payment Bond, changes and addenda covering the work to be done, the contract drawings, the Notice of Award, the Notice to Proceed and addenda (if any) for the CAUTHEN ROAD BRIDGE REPLACEMENT PROJECT are hereby made a part of this contract as fully and completely as if set forth in words and figures herein. It shall also include any subsequent Supplemental Agreements and Change Orders approved by the Contractor and County.

2. That the work to be done, more specifically disclosed by said plans and specifications, and other contract documents, the immediate construction of which is covered by this contract, is the construction of certain improvements designated as CAUTHEN ROAD BRIDGE REPLACEMENT PROJECT and described as follows:

Supplying all labor, equipment, and materials (as specified) necessary for the construction of CAUTHEN ROAD BRIDGE REPLACEMENT PROJECT in Madison County, Mississippi.

3. The Contractor agrees to furnish all materials in place and to faithfully complete all of said work contemplated by this contract in a good and workmanlike manner, strictly in accordance with said plans and specifications, special provisions and other contract documents, and requirements of the County, to the complete satisfaction of the Madison County Board of Supervisors, or their authorized representatives, and in accordance with the laws of the State of Mississippi, the ordinances of Madison County and applicable federal laws and regulations, for which the County hereby agrees to pay and the Contractor agrees to accept a sum of money in current funds equal to the total value of the work complete in place, computed by multiplying the final quantities of each item of work by the contract unit prices therefore as stated in the Proposal, attached hereto and made a part hereof, the sum____________________________________________________

_____________________________ ($_____________), plus the amount of any supplemental agreements and force accounts for extra work authorized and performed, as full compensation for furnishing all materials, performing of all work contemplated under the

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4. The Contractor agrees and binds itself to indemnify and save harmless and to defend any claims or suits against Madison County by reason of any and all claims for damages arising from the performance of this Contract as a result of negligence on the part of the Contractor, or for any reason whatsoever and particularly from the public use of any streets on or across which construction is required. The Contractor shall furnish Madison County with an Owner’s Protective Liability Insurance Policy showing Madison County as the named insured and in such limits as are required in the General Conditions section of the contract documents.

5. The contractor agrees to commence work required by the Contract Documents within ten (10) days after the date of the Notice to Proceed and will complete the work within 70 Calendar Days. The Contractor further agrees to pay as liquidated damages the sum of $540.00 per day for each consecutive day thereafter as provided in the Contract Documents.

6. The Contractor agrees to allow the County, or any of its duly authorized representatives, access to any books, documents, papers, and records of the Contractor which are directly pertinent to the project that is the subject of this Contract, for the purpose of making audits, examinations, excerpts and transcripts, and Contractor agrees to insert an identical clause in any and all subcontracts.

7. Subcontractors will comply with all applicable laws and regulations pertinent to this Contract, the same as the Contractor.

8. The term “Contract Documents” means and includes the following:

8.1 This Contract

8.2 Advertisement for Bids

8.3 Instructions to Bidders

8.4 Signed Copy of the Proposal Forms and Compliance Statements

8.5 General Provisions

8.6 Special Provisions

8.7 Technical Specifications

8.8 Construction Plan Set

9. The Owner will pay to the Contractor in the manner and at such times set forth in Article 14 of the General Conditions such amount as required by the contract documents. The Owner shall be entitled to withhold retainage in the amount of five percent (5%) of the approved payment applications on the Contract amount until such time as the Contractor has satisfactorily completed fifty percent (50%) of the work, as determined by the Engineer. After the work is fifty percent (50%) complete, the retainage shall revert to two- and one-half percent (2.5%) of the approved payment amount.

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10. This Contract shall be executed in THREE (3) copies, each of which shall be deemed an original on the date written below.

IN WITNESS WHEREOF the parties hereto have filed their signatures this the _________________ day of _____________________________, 2026.

Contractor: ______________________________________

Signature of Signing Party: ______________________________________

Printed Name of Signing Party: _____________________________________

Title: ______________________________________

Madison County Board of Supervisors

By: _______________________________________ President

ATTEST:

By: _______________________________________ Chancery Clerk

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CORPORATE CERTIFICATE

I ______ certify that I am the Secretary of the corporation named as

Contractor in the foregoing Contract; that ______ who signed said

Contract on behalf of the Contractor was then ________ of said Corporation;

that said Contract was duly signed for and in behalf of said corporation by authority of its governing body and is within the scope of its corporate powers.

By: ___________________ (Corporate Seal)

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PARTNERSHIP CERTIFICATE

STATE OF

COUNTY OF

On this the ___ day of ___ , 2026, before me personally appeared

_____________________________________________known to me and known by me to be the person who executed the above instrument, who being by me first duly sworn, did depose and say that he is a general partner in the firm of ___________ that said firm consists of himself and that he executed the foregoing instrument on behalf of said firm for uses and purposes stated herein.

Notary Public in and for the County of _______

State of

(NOTARIAL SEAL)

My Commission Expires:

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CERTIFICATE OF LIABILITY INSURANCE

(INSERT CERTIFICATE OF LIABILITY INSURANCE HERE)

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GENERAL CONDITIONS

ARTICLE 1 - DEFINITIONS

Wherever used in these General Conditions or in the other Contract Documents, the following terms have the meanings indicated which are applicable to both the singular and plural thereof.

Defined Terms:

1. Addenda: Written or graphic instruments issued prior to the opening of Bids which clarify, correct, or change the Bidding Documents or the Contract Documents.

2. Agreement: The written agreement between Owner and Contractor covering the Work to be performed; other Contract Documents are attached to the Agreement and made a part thereof as provided therein.

3. Application for Payment: The form accepted by Engineer which is to be used by Contractor in requesting progress or formal payment and which is to include such supporting documentation as is required by the Contract Documents.

4. Bid: The offer or proposal of the Bidder submitted on the prescribed form setting forth the prices for the Work to be performed.

5. Bidder: Any person, firm or corporation submitting a Bid for the Work.

6. Bidding Documents: Notice to bidders or advertisement, if any; instructions to bidders; other bidding information and requirements; bidding forms and attachments; contract and bond forms, and the proposed Contract Documents, including any addenda issued prior to receipt of bids.

7. Bonds: Bid, performance, and labor and material payment bonds and other instruments of security.

8. Change Order: A written order to the Contractor signed by the Owner authorizing an addition, deletion or revision in the Work, or an adjustment in the Contract Price or the Contract Time issued after the effective date of the Agreement.

9. Contract Documents: The Notice for Bids, the Agreement, Addenda, Contractor's Bid (including documentation accompanying the Bid and any post-Bid documentation submitted prior to the Notice of Award when attached as an exhibit to the Agreement), the Contractor's Authority to Submit Bids and Execute Contracts, the Bonds, these General Conditions, the Supplementary Conditions (if any), the Special Conditions (if any), the Instructions to Bidders, the Technical Specifications, the Drawing Index, the Drawings as the same may be more specifically identified in the Agreement and any Change Orders that are approved during the life of the Contract.

10. Contract Price: The moneys payable by Owner to Contractor under the Contract Documents as stated in the Agreement.

11. Contract Time: The number of days (computed as provided in Paragraph 17.2) or the date stated in the Agreement for the completion of the Work.

12. Contractor: The person, firm, or corporation with whom Owner has executed the Agreement.

Whenever the Project is to be constructed under multiple direct contracts, the term "Contractor" shall mean the appropriate prime Contractor. Whenever a specific prime Contractor is referred to, terms such as "General Contractor", "Electrical Contractor", etc. will be used.

13. Day: A calendar day of twenty-four hours measured from midnight to the next midnight.

14. Defective: An adjective which when modifying the word Work refers to Work that is unsatisfactory, faulty or deficient, or does not conform to the Contract Documents or does not meet the requirements of any inspection, reference standard, test or approval referred to in the Contract Documents, or has been damaged prior to Engineer's recommendation for final payment (unless

23 | P a g e responsibility for the protection thereof has been assumed by Owner at Substantial Completion in accordance with Paragraph 14.5).

15. Drawings: The Drawings that show the character and scope of the Work to be performed and which have been prepared or approved by Engineer and are referred to in the Contract Documents.

16. Effective date of the Agreement: The date indicated in the Agreement on which it becomes effective, but if no such date is indicated, it means the date on which the Agreement is signed and delivered by the last of the two parties to sign and deliver.

17. Engineer: The person, firm or corporation named as such in the Agreement.

18. Field Order: A written order issued by Engineer which orders minor changes in the Work in accordance with Paragraph 10.2, but which does not involve change in the Contract Price or the Contract Time.

19. General Requirements: Sections of the Technical Specifications.

20. Modifications:

a. A written amendment of the Contract Documents signed by both parties.

b. A Change Order.

c. A Field Order.

A modification may only be issued after the effective date of the Agreement.

21. Notice of Award: The written notice by Owner to the apparent successful Bidder stating that upon compliance by the apparent successful Bidder with the condition’s precedent enumerated therein, within the time specified, Owner will sign and deliver the Agreement.

22. Notice to Proceed: The notice to proceed shall be understood to be given upon delivery by Owner to Contractor of one fully executed counterpart of the Agreement. Contractor can then start to perform his obligations under the Contract Documents.

23. Owner: The corporation, association, partnership, or individual with whom Contractor has entered into the Agreement and for whom the Work is to be provided.

24. Project: The total construction of which the Work to be provided under the Contract Documents may be the whole or a part as indicated elsewhere in the Contract Documents.

25. Project Manual: The bound documentary information prepared for bidding and constructing the Project. A listing of the contents of the Project Manual, which may be bound in one or more volumes, is contained in the tables of contents.

26. Resident Project Representative: The authorized representative of Engineer who is assigned to the site or any part thereof.

27. Samples: Physical examples furnished by the Contractor to illustrate materials, equipment, or ownership, and to establish standards by which some portions of the Work will be judged.

28. Shop Drawings: All drawings, diagrams, illustrations, schedules, and other data which are specifically prepared by or for Contractor to illustrate some portion of the Work and all illustrations, brochures, standard schedules, performance charts, instructions, diagrams, and other information prepared by a manufacturer, fabricator, supplier, or distributor and submitted by Contractor to illustrate material or equipment for some portion of the Work.

29. Specifications: Those portions of the Contract Documents consisting of written technical descriptions of materials, equipment, construction systems, standards and workmanship as applied to the Work and certain administrative details applicable thereto.

30. Subcontractor: An individual, firm or corporation having a direct contract with Contractor or with any other Subcontractor for the performance of a part of the Work at the site.

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31. Substantial Completion: The Work for a specified part thereof has progressed to the point where, in the opinion of Engineer as evidenced by Engineer's definitive certificate of Substantial Completion, it is sufficiently complete, in accordance with the Contract Documents, so that the Work for a specified part can be utilized for the purposes for which it was intended: or if there be no such certificate issued, when final payment is due in accordance with Paragraph 14.9.A. The terms "substantially complete" and "substantially completed" as applied to any Work refer to substantial completion thereof.

32. Supplementary Conditions (if any): Modifications and additions to the General Conditions.

33. Work: The entire completed construction or the various separately identifiable parts thereof required to be furnished under the Contract Documents. Work is the result of performing services, furnishing labor, and furnishing and incorporating materials and equipment into the construction, all as required by the Contract Documents.

34. Order of Precedence: The plans, standard specifications, general conditions, supplemental conditions, technical specifications and all supplemental plans and documents are essential parts of the contract, and a requirement occurring in one is just as binding as though occurring in all.

They are intended to be complementary and to describe and provide for the complete work. In case of discrepancy, computed dimensions, unless obviously incorrect, shall govern over scaled dimensions. Plans shall govern over standard specifications. Supplemental conditions shall govern over general conditions.

35. The Contractor shall not take advantage of any apparent error or omission in the plans. In the event the Contractor discovers any apparent error or discrepancy, he shall immediately notify the Engineer in writing requesting his interpretation and the Engineer will make such corrections and decisions in writing as may be deemed necessary to carry out the intent of the plans and all such corrections and decisions shall be final and binding.

ARTICLE 2 – PRELIMINARY MATTERS

2.1 Copies of Documents: Owner shall furnish to Contractor up to two copies (unless otherwise provided in the General Requirements) of the Contract Documents as are reasonably necessary for the execution of the Work. Additional copies will be furnished, upon request, at the cost of reproduction.

2.2 Commencement of Contract Times/Notice to Proceed: The notice to Proceed shall be understood to be given upon delivery by Owner to Contractor of one fully executed counterpart of the Agreement.

2.3 Starting the Project: Contractor shall start to perform the Work upon full execution of the Agreement, but no Work shall be done at the site prior to execution of the Agreement.

2.4 Before Starting Construction:

A. Before undertaking each part of the Work, Contractor shall carefully study and compare the

Contract Documents and check and verify pertinent figures shown thereon and all applicable field measurements. Contractor shall promptly report in writing to Engineer any conflict, error, or discrepancy which he may discover and shall obtain a written interpretation or clarification from Engineer before proceeding with any Work affected thereby; however, Contractor shall not be liable to Owner or Engineer for the failure to report any conflict, error or discrepancy in the Contract Documents, unless Contractor had actual knowledge thereof or should reasonably have known thereof.

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B. Within ten days after the Effective Date of the Agreement (unless otherwise specified in the General Requirements) Contractor shall submit to Engineer for review and acceptance, an estimated progress schedule indicating the starting and completion dates of the various stages of the Work, a preliminary schedule of Shop Drawing submissions, and a preliminary schedule of values of the Work.

2.5 Preconstruction Conference: Before Contractor starts the Work at the site, a conference will be held for review and acceptance of the schedules, referred to in Paragraph 2.5.B, to establish procedures for handling Shop Drawings and other submittals and for processing Applications for Payment, and to establish a working understanding among the parties as to the Work.

ARTICLE 3 – CONTRACT DOCUMENTS: INTENT AND REUSE

3.1 Intent:

A. The Contract Documents comprise the entire Agreement between Owner and Contractor concerning the Work. They may be altered only by a written modification through a change order duly signed in advance of contract work necessitated by such modification.

B. The Contract Documents are complementary meaning that what is called for by one is as binding as if called for by all. If during the performance of the Work, Contractor finds a conflict, error, or discrepancy in the Contract Documents, he shall report it to Engineer in writing at once before proceeding with the Work affected thereby; however, Contractor shall not be liable to Owner or Engineer for failure to report any conflict, error or discrepancy in the Specifications or Drawings unless Contractor had actual knowledge thereof or should reasonably have known thereof.

C. It is the intent of the Specifications and Drawings to describe a complete Project or part thereof to be constructed in accordance with the Contract Documents. Any Work that may reasonably be inferred from the Specifications or Drawings as being required to produce the intended result shall be supplied whether it is specifically called for at no additional cost to Owner.

D. The Specifications may describe, or the Drawings may show the general arrangement of an item of material or equipment when the actual details of said arrangement will vary with the source of the material or equipment. In such cases, Contractor shall bear all direct and indirect costs to accommodate the item of material or equipment furnished, whether the item of material or equipment is furnished by a manufacturer named in the Specifications or is furnished as an approved substitute or for equals item of material or equipment.

E. When words in the Specifications or on the Drawings, which have a well-known…