98-20260311083937 MCBS.pdf
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- Attached to
- 98-20260311083937 MCBS
- Solicitation number
- 3170035331
- Issued by
- Leflore County, Mississippi
About this file
This is a specifications and proposal sheet issued by the Madison County Board of Supervisors in Mississippi for the procurement of one or more new half-ton crew cab pickup trucks. The solicitation requests vehicles meeting specific equipment and performance standards, including 4-wheel drive, crew cab configuration with short bed, 5.3-liter gasoline V-8 engine, 10-speed automatic transmission, leather seats, air conditioning, AM/FM Bluetooth radio, all-terrain tires, towing and trailering packages, and delivery within 30 days to the Madison County Road Department in Canton, Mississippi. Unpriced proposals must be submitted by 10:00 a.m. on Thursday, April 9, 2026, either as sealed proposals to the Madison County Chancery Clerk's Office at 125 West North Street, Canton, MS 39046, or electronically as PDF files via the county's website at http://www.madison-co.com/bids. Final bidding will be conducted through a live electronic reverse auction scheduled for Tuesday, April 14, 2026, beginning at 10:00 a.m. CDT and ending at 11:00 a.m. CDT. The solicitation was published on Thursday, March 12, 2026, and Thursday, March 19, 2026.
All bid proposals must be submitted on the county's mandatory bid sheet, signed and dated by an authorized company representative, and must include a detailed product summary with all features and options of the proposed vehicle. Bidders must meet or exceed all specifications, with any exceptions to specifications required to be submitted in writing on the face of the proposal form. The bid price must include delivery costs to Madison County. The county reserves the right to extend the auction date if necessary to complete the bid proposal pre-qualification process. Qualified vendors will receive email notification with access links to the live reverse auction platform.
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Text version
MADISON COUNTY BOARD OF SUPERVISORS
SPECIFICATIONS AND PROPOSAL SHEET
One(1) or more New and Current ½ Ton Crew Cab Pickup Truck
UNLESS OTHERWISE NOTED, ALL SPECIFICATIONS ARE STATED AS THE MINIMUM REQUIREMENT
UNPRICED PROPOSAL DUE 10:00 a.m. – Thursday, April 9, 2026 UNPRICED
PROPOSAL MUST BE SIGNED & SUBMITTED ON COUNTY’S PROPOSAL SHEET
Proposal may be submitted by either of the following methods:
1. Sealed proposals will be received until 10:00 a.m., on Thursday, April 9, 2026 at the Madison County Chancery Clerk’s Office, 125 West North Street, Canton, MS 39046. All sealed proposals submitted to the Chancery Clerk’s office shall have the bidder’s name and the name of the product or service for which a proposal is being submitted written on the outside face of the envelope. If any envelope is not so marked, said proposal shall not be opened or considered.
2. Electronic proposals will be received until 10:00 a.m., on Thursday, April 9, 2026, as a PDF file via Madison County’s website at http://www.madison-co.com/bids. Each bidder submitting a proposal electronically shall include a signed copy of Madison County’s proposal sheet as part of its PDF bid submittal.
Specifications Equipment Bid Specifics
Model 4 Wheel Drive, Crew Cab, Short Bed 7,100 lbs GVWR, Single Rear Wheels, Front and Rear Leather Seats
AM/FM
Bluetooth Radio Air Conditioned/Heat Color- Black ------------------------------------
Engine 5.3 Liter, Gasoline V-8 ------------------------------------
Transmission 10 Speed Automatic ------------------------------------
Differential 3.23 Rear Axle Ratio -----------------------------------
Brakes 4 Wheel ABS ------------------------------------
Suspension Tires All Terrain Tires _________________________ http://www.madison-co.com/bids
Towing Package Trailering Package --------------------------------------
Delivery Date 30 days (Bid price must include delivery to Madison County Road Department in Canton, MS) ---------------------------------------
Equipment must meet or exceed all specifications and all exceptions to such specifications must be made in writing and set out on the face of this form as per instructions.
The below signed company agrees that if it is awarded the proposal bid by the Madison
County Board of Supervisors for any or all of the products on this Specifications and Proposal Sheet that it will provide said product(s) in a timely manner at the awarded proposal bid price.
Final bidding for proposals will be held by live electronic reverse auction on Tuesday, April
14, 2026 beginning at 10:00 a.m. CDT, with scheduled ending time of 11:00 a.m. CDT. Qualified vendors can access the live reverse auction on the link distributed by email to qualified vendors.
The Madison County Board of Supervisors reserves the right to extend the auction date if necessary to complete the bid proposal pre-qualification process.
Publication Dates: Thursday, March 12, 2026 Thursday, March 19, 2026
MANDATORY BID SHEET
COMPANY NAME:
ADDRESS:
TELEPHONE:
FAX NUMBER:
EMAIL:
AUTHORIZED REPRESENTATIVE’S SIGNATURE DATE
PRINTED AUTHORIZED REPRESENTATIVE’S NAME HERE
PROPOSAL SHEET MUST BE SIGNED AND DATED BY AN AUTHORIZED COMPANY
REPRESENTATIVE
MUST INCLUDE PRODUCT SUMMARY, INCLUDING DETAILS OF ALL FEATURES AND
OPTIONS OF PROPOSED VEHICLE
| Half Ton Crew Cab Pickup Advertisement - Spec 1 |
| UNPRICED PROPOSAL DUE 10:00 a.m. – Thursday, April 9, 2026 UNPRICED PROPOSAL MUST BE SIGNED & SUBMITTED ON COUNTY’S PROPOSAL SHEET |
| Proposal may be submitted by either of the following methods: |
Mandatory Bid Sheet
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