978889-event.pdf

10 May 2021

Awarded To: 3 B's FORESTRY, INC.

Awarded to 3 B's Forestry for lowest responsible and responsive bid.

South Beaver Watershed Lop and Scatter Division of Wildlife Resources. Lop and Scatter services approximately 2,359 acres in Beaver, Iron, and Garfield Counties. Restricted to Utah Rangeland Pre-Qual list only.

10 May 2021

Open 4/29/2021 12:00 PM MDT Type Invitation for Bid Close 5/7/2021 2:00 PM MDT Number AS21-218 Currency US Dollar

Sealed Until 5/7/2021 2:00 PM MDT

Contacts Ann Schliep aschliep@utah.gov

Commodity Codes Commodity Code Description

99999 AVL - NOT FOR VENDOR USE

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Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Wildlife Resources

INVITATION FOR BIDS

South Beaver Watershed Lop and Scatter

SOLICITATION #AS21-218

Pursuant to the Utah Procurement Code, participation in this solicitation is limited to prequalified contractors only. Bids or quotes submitted by a non-prequalified contractor will not be considered. If you are not on the current Pre-approved/Pre-qualified Rangeland Vendor list for the State of Utah, please do not submit a bid.

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: Lop and Scatter Hand Thinning services according to Attachment B Scope of Work.

Closing date and time

The closing date and time for this sourcing event is as provided in this posting. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Bid Openings

The bid opening for this solicitation will NOT take place in person. “Unofficial Results” will be posted to the solicitation in SciQuest after the solicitation has closed. The Unofficial Results DO NOT constitute an award for the bid. Unofficial Results are being uploaded online in order to promote fairness to all vendors, regardless of physical geographic location.

SITE SPECIFICS:

Location and Description: Work under this Contract is located southeast of Beaver Utah in the South Creek and Dog Valley Areas of Beaver Mountain. National Forest Service Lands administered by the Beaver Ranger District, Fishlake National Forest. The total number of acres within the project area is 2,359 acres. The work location is shown on the general location and site maps. Elevations range from 7,100 to 8,000 feet within the project site.

Access to the site: Access onto the project site is provided by a combination of paved highways, county dirt surface roads, jeep trails and foot trails. Four (4) wheel drive vehicles are recommended in and around the project area. It will be the contractor’s responsibility to get the equipment to the work site. Vehicle travel is limited to designated routes; off road/trail vehicle travel is prohibited. The project area can be accessed by full sized vehicles utilizing the South Creek BLM and USFS Road System.

SPECIFIC TASKS:

Work Limits: Only areas shown on the Project Map will be treated. The project areas will be available via shapefiles, georeferenced PDF maps or on a contractor provided GPS unit. All units are not flagged, it will be the contractor’s responsibility to provide a GPS that is capable of loading shapefiles of the project areas from a computer. Measurements of this project were obtained through ArcMap 10.7.1.

Government staff will identify unit boundaries for the work executed under the contract. The Contractor shall immediately upon

Description entering the project area, begin work, locate control points, section corners, and take such action to prevent their destruction.

Cutting:

This is a “lop and scatter” contract. All pinyon, rocky mountain juniper, Utah juniper (Cedar), shall be cut. 100% Removal. Trees shall be completely severed from the stump(s) where no live limbs shall be left on the stump of cut trees. All main branches or stems shall be cut from the trunk of the tree to meet scattering requirements. This will be identified by verbal communication as per project manager.

Additional treatment specifications:

1. All Old Growth Pinyon Trees (greater than 10” inches DBH), will be retained wherever they are found. In addition all Old Growth Juniper Trees (greater than 12” inches DBH), will be retained wherever they are found.

2. Leave all deciduous trees and shrubs including bitterbrush, cliffrose, mahogany, and oak untreated.

3. Do not exceed stump height of 8” (inches) within rocky areas; all other stump heights will be 4”- 6” measured on the uphill side.

4. Lop and scatter cut material so that slash height does not exceed 24” (inches) above the ground.

5. Cut material left on site shall not exceed 48” (inches) in length.

6. Leave cut debris below crossings or culverts where possible to dissipate the energy of water flow.

7. Use established roads and trails for all motorized travel to minimize damage to patches of sagebrush and other browse plants.

8. Thinning will occur only on 50% slope and less.

9. All pinyon trees less than 10” DBH and juniper trees less than 12” DBH will be cut 100% Removal.

10. Browse species and oak will not be cut.

11. All cut trees shall be completely severed from the stump and have no live limbs remaining on the stump.

12. No riparian vegetation-cottonwood, willow, etc. should be cut, only pinyon and juniper trees shall be removed from the riparian areas.

13. Chainsaw maintenance and refueling should not occur within 300 feet of water resources.

14. Trees identified as bearing trees, or any tree blazed or tagged to mark the line of any Government survey, shall not be cut or destroyed under penalty of the law. Trees with reference tags will be left uncut.

The UDWR and USFS project manager or designee will do periodic inspections, which may include compliance-monitoring plots to ensure consistency with contract specifications.

Records and Notification: The Contractor shall maintain adequate records to allow Utah Division of Wildlife Resources (UDWR) and or United States Forest Service (USFS) to monitor contract progress and for the Contractor to be accountable for work quality.

Contractor records shall include: (1) work dates, (2) number of acres completed, (3) location of acres completed (4) supervisor/inspector name, (5) work quality percentage and (6) supervisor signature and date. Written notice of completed acreage shall be submitted to the Project Manager on a biweekly basis.

CONTRACTOR FURNISHED EQUIPMENT:

The Contractor shall furnish all labor, equipment, supervision, transportation, operating supplies and incidentals to perform all work as set forth in these specifications and in any other terms and conditions contained herein.

Equipment Requirements:

The Contractor shall furnish equipment on a fully-operational basis, with competent, fully-qualified operators, and shall meet the following specifications:

1. Must provide a minimum of a 12-man crew.

2. Be capable of cutting pinyon, juniper, at eight (8”) inches above ground level on the uphill side, in rocky areas. All other sites will be cut at four to six inches (4-6”) above ground.

3. Equipment shall be free of fluid leaks and be in good operating condition.

4. Equipment shall be washed before entering and exiting FS lands. All soil and plant parts shall be removed to prevent the spread of noxious weeds in and out of the project area.

GOVERNMENT FURNISHED PROPERTY:

No Government property shall be furnished on this project.

This contract will result in one purchase order contract award to the lowest cost responsive and responsible bidder.

Length of the Contract

***Work must be completed by June 25th, 2021.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and State of Utah Division of Wildlife Resources is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #AS21-218.

This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this

IFB.

Additional Information:

SITE VISIT:

No site visit will be held for this project.

It is strongly recommended that each potential bidder attend to ensure that he/she has a complete understanding of the requirements of this project. Bidders are otherwise urged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to attend the pre-proposal conference, or to otherwise inspect the site, constitute grounds for a claim after contract award.

SHAPE FILES:

Maps and/or shapefiles are attached in the Buyer Attachments Section of this solicitation. If bidder needs additional maps/files, please specify the type in the Q&A Section of this solicitation.

Under no circumstances shall the shape/KML files by considered part of the contractual document. They will be provided for informational purposes only. Any .pdf files provided in this bid document, and the actual physical site location shall govern any contractual interpretation or dispute related to this project.

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense.

Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer Attachments Section.

5. The proposed Scope of Work has been attached to this IFB - Attachment B. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality. See Questions Section for uploading a Claim of Business Confidentiality form.

7.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids must be submitted electronically, through SciQuest.

10. The cost for this IFB will be evaluated as described in this prerequisite.

11. Bids will be opened in accordance with Utah Code 63G-6a-604.

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Buyer Attachments

1. Claim of Business Confidentiality 12.7.20.pdf

2. Performance evaluation document--- FOR REFERENCE USE ONLY.

3. Changing your Time Zone

4. Attachment A Terms and Conditions for Services (Purchase Orders)

5. Attachment B Scope of Work.docx

6. South Beaver All Units Project Location Map 2021.pdf

7. South Beaver Unit #1 Area Project Location Map 2021.pdf

8. South Beaver Unit #2 Area Project Location Map 2021.pdf

9. South Beaver Unit #3 Area Project Location Map 2021.pdf

0. South Beaver Unit #4 Dog Valley Area Project Location Map 2021.pdf

1. South Beaver Watershed Lop and Scatter Updated Final.kmz

10 May 202110 May 202110 May 202110 May 202110 May 202110 May 2021 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/978889-1018187169Claim%20of%20Business%20Confidentiality%2012.7.20.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1683753667&Signature=N7D%2B0L53E9CDU7FyyOa8KGRFFeo%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/978889-554761320Contract%20Performance%20Evaluation%20FOR%20REFERENCE%20USE%20ONLY.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1683753667&Signature=kMgzcz4JGoHI6GJ5FvqMsHHnNOo%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/978889-566044729Changing%20Your%20Time%20Zone.pptx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1683753667&Signature=hmZm1kgxUkg1Pe6lReCS4Nagxco%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/978889-1067656560termsposervice-4152021_NH.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1683753667&Signature=iAPHVyCa67Nm6nYZdTDdZiLPUWE%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/978889-1072381937Attachment%20B%20Scope%20of%20Work.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1683753667&Signature=75BPC9TOSH6IkneoqVEdje0zkuQ%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/978889-1072369562South%20Beaver%20All%20Units%20Project%20Location%20Map%202021.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1683753667&Signature=2l0m%2B1x6bEFQeNbZK68psMMngLQ%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/978889-1072370268South%20Beaver%20Unit%20%231%20%20Area%20Project%20Location%20Map%202021.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1683753667&Signature=%2B2SBFB1sMwmlJ5KpZ5IAil14sOc%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/978889-1072372230South%20Beaver%20Unit%20%232%20%20Area%20Project%20Location%20Map%202021.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1683753667&Signature=MT1b8FYsSkdL3s9Bz1ghlRALp4U%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/978889-1072373023South%20Beaver%20Unit%20%233%20%20Area%20Project%20Location%20Map%202021.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1683753667&Signature=9aZ8mcMADM0lFdEDraOcwK1NwAs%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/978889-1072373829South%20Beaver%20Unit%20%234%20Dog%20Valley%20Area%20Project%20Location%20Map%202021.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1683753667&Signature=Kh%2F8kqSlszzaP3cNDO0pg3L1vNs%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/978889-1072374305South%20Beaver%20Watershed%20Lop%20and%20Scatter%20Updated%20Final.kmz?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1683753667&Signature=kfsDxMchp9neLUnOyrOKuFgPIQE%3D

Questions Required Questions

Group 1: Acceptance of Prerequisites Instructions:

1.1

Offeror acknowledges that it is the offerors responsibility to upload any and all documents in responding to the solicitation. If the vendors fails to upload a document, uploads an incorrect document, uploads a blank document, or uploads any document incorrectly the State of Utah may not allow the vendor to make changes following the closing of the solicitation.

1.2 Offeror acknowledges that they do not have financial ties to individuals or entities on an OFAC sanctions list.

1.3 Do you agree to the Rangeland Standard Terms and Conditions that have been attached to this IFB?

1.4 Does your firm assert a claim of business confidentiality for any of the following information submitted in response to this solicitation? If yes please attach the following business confidentiality claim as part of your bid. In addition, please attach a redacted copy of any document that contains confidential information.

1.5

Bidder acknowledges it has read the Attachment B Scope of Work and understands its obligations and responsibilities contained therein, which must be met if awarded a contract. By submitting a bid, Bidder certifies that it can meet or exceed all of the requirements in the Attachment B. Failure to meet the required obligations and responsibilities, if awarded a contract, may result in bidder being non-responsible and the contract may be canceled.

1.6 Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.7 Please upload information impacting Offeror’s responsiveness here.

1.8

In accordance with Utah Statute 63G-27-101, effective May 5, 2021, vendors contracting with the State to provide a good or service, including supplies, information technology, or construction services must certify they are not currently engaged in a boycott of the State of Israel and agrees not to engage in a boycott of the State of Israel for the duration of the contract (if awarded). Offeror is providing this certification in accordance with state law by selecting "Yes" to this question.

1.9

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

1.10 Does Bidder have an outstanding tax lien in the State of Utah?

1.11 Bidder acknowledges that a Performance Evaluation will be performed on this project and that they will be required to work with the project manager.

1.12 Bidder acknowledges that the “Unofficial Results” posted at the end of the solicitation do not constitute an award for the bid, but are uploaded for bid opening purposes.

Official notification of award will go out by email after all bids have been evaluated by the State. Official Bid Results will then be uploaded to the solicitation.

1.13

If Offeror has any information that is not already provided within its proposal that if known to the State would impact the State’s determination on offeror’s responsiveness for a contract award (i.e., legal action, recent turn-over in major personnel, loss of a major contract, any alleged violations of federal, state or local regulations, etc.), please mark “yes” to this question and upload such information in the space provided below.

Otherwise, please mark “no”. Please see UCA 63G-6a-709 for additional details.

1.14 Bidder acknowledges they may not assign, sell, transfer, subcontract or sublet rights, or delegate any right or obligation under this Purchase Order, in whole or in part, without the prior written approval of the State Entity.

Group 2: Vendor Information Instructions:

2.1 Please provide your firm's legal company name.

2.2 Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

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2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5 Please provide your firm's State of Utah Sales Tax ID Number.

2.6 Identify your firm's type of business.

2.7 Is Offeror (owners, principles, partners) a retiree currently receiving benefits through the Utah Retirement Systems (URS)?

2.8 Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

Group 3: Vendor's Submission Instructions:

3.1 Offeror must identify any conflict, or potential conflict of interest, that might arise during the contract. If no conflicts are identified or expected, write “None” in this section.

3.2

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted. Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Group 4: Mandatory Minimum Requirements Instructions:

4.1

Bidder must be on the current State of Utah Rangeland Prequalification List for the treatment and acreage of the project in order to be considered responsive and responsible.

4.2 Must provide a minimum of a 12-man crew.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Unit #1 526 AC - Acre

Lop and scatter services according to Attachment B Scope of Work.

S2 Unit #2 1,071 AC - Acre

Lop and scatter services according to Attachment B Scope of Work.

S3 Unit #3 464 AC - Acre

Lop and scatter services according to Attachment B Scope of Work.

S4 Unit #4 (Dog Valley) 298 AC - Acre

Lop and scatter services according to Attachment B Scope of Work.

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