9708_Skillman_Flooring_Project_(Addendum_#1_Revision).pdf

Solicitation # 2025-08-01

9708 Skillman Flooring Project

RESPONSES ARE DUE TO PURCHASING PRIOR TO:

Wednesday, September 17, 2025, 2:00 pm

NO LATE SUBMISSIONS WILL BE ACCEPTED

ELECTRONIC RESPONSES SUBMITTED THROUGH ARE HIGHLY PREFERRED

https://procurement.opengov.com/portal/metrocareservices/projects/186164

FOR QUESTIONS CONCERNING THIS RFQ PLEASE CONTACT:

Jewelie Ramos, Purchasing Director

Phone: (469) 940-4099 Email: Purchasing@metrocareservices.org https://procurement.opengov.com/portal/%7B

Table of Contents

1. Introduction

2. Respondent Instructions

3. Scope of Work

4. Evaluation Criteria

5. General Conditions

6. Special Terms & Conditions

7. Pricing Table

8. Vendor Questionnaire & Submissions

9. Attachments

Attachments:

A - Metrocare Interior Finishes

B - SKILLMAN FURNITURE PLAN - RELOCATED FURNITURE PLAN (9.29.25)

C - SKILLMAN FLOOR PLAN

D - SHAW 6 INCH WALL BASE SPECIFICATION

1. Introduction

1.1. Summary

Metrocare is seeking formal proposals for an existing 16,980 sq ft. office building, Metrocare Skillman Family

Mental Health Clinic located at 9708 Skillman St. Dallas, TX 75243. Metrocare is requesting proposals for construction services for the replacement of the existing floors of this building. This project will require phasing and the work will be performed afterhours. Metrocare facilities business hours are from M-F 8am -

5pm. The Contractor is required to complete work on weekdays between the hours of 5:30 pm and 7 am or anytime on weekends.

Site Visits:

August 27, 2025, 5:30 pm C.T.

August 28, 2025, 5:30 pm C.T.

Metrocare is anticipating this phase of the project to commence by the end of September or beginning of

October 2025 and be completed by December 2025. The proposal pricing shall include full turn-key services for labor, materials, debris removal, and disposal as well as any permitting that may be necessary to complete the project.

These improvements aim to ensure the facility’s structural integrity, energy efficiency, and overall safety, in compliance with all relevant healthcare facility regulations. The construction will take place after business hours and on the weekends. Please review the scope of work for clarification and details on each phase of the project.

1.2. Background

Metrocare Services (“Metrocare”), formerly known as Dallas County MHMR, is the largest provider of behavioral health services in Dallas County, serving more than 62,000 adults and children annually. For over 50 years, Metrocare has provided a broad array of services to people with mental health challenges and developmental disabilities from mental health care, primary care centers, services for veterans and their loved ones, accessible pharmacies, housing, and supportive social services.

Alongside clinical care, researchers and teachers from Metrocare’s Altshuler Center for Education & Research lead the way in advancing innovative mental health research while training clinicians needed to expand the clinical workforce across the state.

Metrocare receives federal and state financial assistance for numerous programs, the more significant of which include the Texas Department of Health and Human Services and Medicaid/Medicare/Insurance reimbursement.

Metrocare is committed to providing equitable opportunities to all qualified firms. Entities certified through the following programs are encouraged to respond to this solicitation.

• Small Business Enterprise (SBE)

• Disadvantaged Business Enterprise (DBE)

• Historically Underutilized Business (HUB)

• Minority Business Enterprise (MBE)

• Woman-Owned Business Enterprise (WBE)

• Veteran-Owned Small Business (VOSB)

1.3. Contact Information

Jewelie Ramos, Purchasing Director

1345 River Bend Dr, Suite 200

Dallas, TX 75247

(469) 940-4099 jewelie.ramos@metrocareservices.org

1.4. Timeline

Project Release Date: August 13, 2025

Site Visit: August 27, 2025, 5:30pm

9708 Skillman St. Dallas, TX 75243

Site Visit: August 28, 2025, 5:30pm

9708 Skillman St. Dallas, TX 75243

Question Submission Deadline: September 12, 2025, 2:00pm

Response Submission Deadline: September 17, 2025, 2:00pm

Submittals will be opened on a TEAMS audio meeting Dial-In # 929-352-1542, Phone conference ID: 799162794#.

2. Respondent Instructions

2.1. Important Instructions for Electronic Submittals

Metrocare prefers to accept electronic submittals for this Solicitation. Before the Respondent can submit their electronic response to this solicitation, they must create a FREE account with OpenGov Procurement by registering online at https://procurement.opengov.com/signup. Once the Respondent has completed their account registration, they must return to this page to view the project details or use the following link:

https://procurement.opengov.com/portal/metrocareservices/projects/186164. The Respondent should select "Draft Response" and follow the instructions provided to begin submitting their electronic response.

To view all Metrocare project opportunities, use the following link:

https://procurement.opengov.com/portal/metrocareservices. If you would like to be notified of any future

Metrocare project opportunities, select "Subscribe".

Please ensure the following items are included and completed before submitting your proposal:

A. Completed Vendor Questionnaire Form

B. Completed Conflict of Interest Questionnaire

C. Completed Company W-9. The latest IRS 2024 W-9 version is required.

D. Certificate of Insurance- Do not add Metrocare as a holder unless your company is awarded the contract.

E. Pricing Table

F. Optional - Please include any additional references, marketing material, or supporting documentation to justify the respondent's qualifications for this project for review with your submittal.

2.2. Instructions to Respondents

This Request for Proposal (RFP- Best Value Proposal is Awarded) will be available online through https://procurement.opengov.com/portal/metrocareservices from the date issued until the due date and time provided. Any subsequent addendums and/or attachments will be added to the website listed above.

Metrocare Contact:

https://procurement.opengov.com/signup https://procurement.opengov.com/portal/metrocareservices/projects/186164 https://procurement.opengov.com/portal/metrocareservices https://www.ethics.state.tx.us/data/forms/conflict/CIQ.pdf https://www.irs.gov/pub/irs-pdf/fw9.pdf https://procurement.opengov.com/portal/metrocareservices

Jewelie Ramos, Purchasing Director

Phone: (469) 940-4099

Email: Purchasing@metrocareservices.org

All submittals must be received no later than 2:00 pm Central Time on Wednesday, September 17, 2025.

Late submissions will not be accepted.

Electronic submittals are preferred through our online electronic bidding system https://procurement.opengov.com/portal/metrocareservices

All paper-sealed submittals must be received by the Metrocare Services Receptionist located on the 2nd floor of the Administration Building located at 1345 Riverbend Dr. Suite 200, Dallas, Texas 75247 by the due date and time provided. All paper submittals must include a USB/flash drive with an electronic copy of the submittals and any attachments.

Metrocare is not responsible for lateness or non-delivery of mail, carrier, etc., and the time and date recorded by Metrocare Receptionist shall be the official time of receipt.

Sealed paper submittals must be in one sealed envelope clearly marked with the label below completed and affixed on the outside of the sealed envelope containing the submittal:

SEALED SUBMITTAL – DO NOT OPEN

Metrocare Services 2nd Floor

ATTN: Purchasing

1345 Riverbend Dr. Suite 200

Dallas, Texas 75247

RFP - 2025-08-01

9708 Skillman Flooring Project

Request for Proposal (RFP- Best Value Proposal is Awarded) # 2025-08-01

Submission Deadline: Wednesday, September 17, 2025, 2:00 pm Central Time

Company Name: ______________________________________________

Contact Name: _______________________________________________

Phone Number: _______________________________________________

Pre-Proposal Site Visit Meeting

To allow the respondents an opportunity to ask additional questions regarding the project, a non-mandatory pre-proposal meeting and site visit will be held for this RFP.

mailto:Purchasing@metrocareservices.org

Site Visits Meeting Date and Time:

August 27, 2025, 5:30 pm C.T.

August 28, 2025, 5:30 pm C.T.

Solicitation Questions

Any questions regarding this solicitation shall be submitted online using the OpenGov electronic bidding system or shall be emailed to Metrocare’s Purchasing Department at Purchasing@metrocareservices.org with the solicitation number in the subject line no later than 2:00 pm Central Time, Friday, September 12, 2025.

Metrocare’s response to the questions shall be provided to all respondents through an addendum and will be bound with and made a part of the contract documents. No other explanation or interpretation will be considered official or binding. Respondents shall not contact any Metrocare staff except those designated in this solicitation or subsequent addendums. Noncompliance with this provision may result in the rejection of the submittal.

A copy of all questions in the addendum format shall be posted online through https://procurement.opengov.com/portal/metrocareservices/projects/186164. Metrocare shall NOT be held liable for any costs incurred by any respondent for work performed in preparation of and production of the submittal or for any work performed prior to the execution of an awarded contract.

Any submittal may be withdrawn or a revised submittal provided prior to the submittal deadline.

Solicitation Opening

There will be a public opening of the submittals on TEAMS on Wednesday, September 17, 2025 at 2:00 pm Central Time. Only the names of the firms that submitted a response will be read out loud and published on the OpenGov portal. All submittals will be kept confidential during the evaluation process and prior to the contract award. Attending information for the opening is located in the timeline.

2.3. Contract Award and Contract Terms

Contract Award

All submissions received from qualified, responsible, and responsive respondents will be evaluated fully to ascertain which respondent provided a response most advantageous to Metrocare. Metrocare reserves the right to enter into an agreement with a single award, split awards, non-award, or use any combination that best serves the interest and at sole discretion of Metrocare.

Any contract awarded in pursuant to this solicitation is not assignable. The awarded Contractor(s) shall not sell, assign, transfer, sub-contract, or convey this contract, in whole or in part, without the prior written consent of Metrocare

Metrocare reserves the right to accept and/or reject any and all submitted responses or any part thereof, waive immaterial errors, waive any irregularities or informalities in the submittal received, and award the contract in the best interest of Metrocare.

Respondents shall promptly notify Metrocare of any omissions, ambiguity, inconsistency, or error that they may discover upon examination of this solicitation. Metrocare shall not be responsible or liable for any errors https://procurement.opengov.com/portal/metrocareservices mailto:Purchasing@metrocareservices.org https://procurement.opengov.com/portal/metrocareservices/projects/186164 and/or misrepresentation that result from the solicitations which are inadvertently incomplete, ambiguous, inconsistent or obviously erroneous.

Any submitted responses may be withdrawn or a revised submission may be substituted prior to the submittal deadline. The solicitation documents submitted to Metrocare cannot be altered, amended, or withdrawn by the Respondent after the submittal deadline, unless such alteration, amendment or withdrawal notice is approved in writing by the Purchasing Director.

An opened response may not be changed for the purpose of correcting any error by the Respondent or

Respondent’s agent. Any ambiguity in the submittal as a result of omission, error, lack of clarity or noncompliance by the Respondent with specifications, instructions, and all conditions shall be construed in the favor of Metrocare. If the unit prices and their extensions do not coincide, Metrocare may accept the price most beneficial to Metrocare, and the Respondent will be bound thereby.

Contract Term

Metrocare intends to enter into a One-Time Purchase contract with the awarded Contractor.

Contract Termination

If at any time, the successful Contractor fails to fulfill or abide by the terms, conditions, specifications, or performance requirements of this solicitation, or any contract awarded and entered pursuant thereto, Metrocare reserves the right to deduct charges from successful Contractor’s invoice at the time it is due; or

Cancel the contract at Metrocare's convenience, without penalty, by furnishing written notice of termination to Contractor, and select another Contractor and award a contract to its Contractor pursuant to the terms thereof.

At Metrocare’s sole discretion, any awarded contract may be canceled or terminated for convenience without penalty at any time by giving the Contractor thirty (30) days written notice. The Contractor may be entitled to payment for services actually performed; to the extent said services are satisfactory.

Availability of Funds

This solicitation is conditioned upon the availability of federal, state, or local funds, which are appropriated or allocated for payment of the requested services. If, during any stage of this contract, funds are not allocated and available for the requested services, the contract will be canceled. Metrocare will notify the Contractor at the earliest possible time if this occurs.

3. Scope of Work

3.1. Scope of Work: Commercial LVT Flooring Installation

Project Title: Commercial LVT Flooring with Floor Demolition

Location: 9708 Skillman St. Dallas, TX 75243

1. Objective

To furnish and install new commercial-grade Luxury Vinyl Tile (LVT) flooring, including the complete removal of two (2) existing layers of flooring and all necessary substrate preparation to ensure a high-quality, long-lasting floor finish.

2. Scope of Services

A. Demolition & Removal

• Carefully remove and dispose of two (2) existing layers of vinyl flooring materials.

• Remove baseboards, transition strips, or any flooring accessories required for full access and clean removal.

• Properly handle and dispose of all demo waste in accordance with local regulations and project requirements.

• The Contractor is required to provide a dumpster to properly discard the demolition items. The cost of the dumpster should be included in the vendors lump sum total cost.

B. Floor Preparation

• Mechanically grind, scrape, or otherwise prepare subfloor to remove adhesive residue and ensure a clean, sound surface.

• Patch, skim-coat, or level floor as required using manufacturer-approved floor leveling compounds to ensure smooth installation surface.

C. LVT Flooring Installation

• Furnish and install (Shaw brand with the color of Riverside Oak 56140). See the attached Metrocare interior finishes for the LVT Tile flooring in all designated areas per approved plans.

• Layout to be aligned with project drawings or as approved by Owner/Architect. (See the attached marked up drawings for specific areas)

• Install LVT using full-spread adhesive, in accordance with manufacturer’s recommendations and industry best practices.

• Roll flooring after installation to ensure proper bond and eliminate air pockets.

• Install transition strips, reducers, and thresholds as required.

• Install new vinyl and rubber base.

D. Daily Clean-Up

• Clean all work areas of dust, debris, adhesive smears, and construction materials related to the flooring work.

• Perform final inspection and touch-ups as necessary.

• Remove and dispose of all debris and waste materials in accordance with local environmental regulations.

E. Furniture Handling

The flooring contractor will be responsible for carefully moving furniture and office contents in and out of designated rooms to allow for floor demolition and new flooring installation. The Metrocare staff will be responsible for packing up their loose belongings prior to the flooring installation based on the approved schedule.

The Contractor will be responsible for:

• Safely relocating desks, chairs, cabinets, and other movable items prior to floor work.

• Returning furniture and office contents to their original locations after installation is complete.

• The contractor will ensure minimal disruption to operations, maintain a clean and organized workspace, and complete the work efficiently while protecting all property.

3. Exclusions

The contractor is excluded from providing the following services:

• Removal or abatement of hazardous materials (e.g., asbestos, lead).

• Electrical, plumbing, or HVAC modifications.

4. Schedule

• Estimated Start Date: September 29, 2025

• Estimated Duration: 2.5 months

• ***The work will be performed afterhours. Metrocare facilities business hours are from M-F 8am -

5pm. The Contractor is required to complete work on weekdays between the hours of 5:30 pm and 7 am or anytime on weekends.

5. Warranties

• Provide manufacturer’s warranty for flooring materials.

• Provide a 1-year workmanship warranty on labor and installation.

6. Safety and Compliance

• All personnel must adhere to OSHA and local safety regulations.

• All work to comply with applicable building codes and safety regulations.

• All materials to be installed in accordance with the manufacturer’s guidelines.

• The building must be locked and secured at all times and each day before leaving the job site.

4. Evaluation Criteria

All submissions received from qualified, responsible, and responsive respondents will be evaluated fully to ascertain which respondent provided a proposal most advantageous to MetroCare. The respondent’s submittal should provide a straightforward, concise description of the respondent’s capabilities to satisfy the requirements listed in this solicitation.

An evaluation committee (“Committee”) will review the submitted proposals. The Committee will evaluate all submissions and ultimately determine a final list of the most competent and qualified respondents.

During the evaluation process, the Committee and MetroCare reserve the right, where it may serve the

MetroCare’s best interest, to request additional information or clarifications from the respondents. In fairness to all firms, requests for interviews, visits, or presentations prior to the closing time and date will not be permitted. Interviews with selected firms may or may not be requested at the sole discretion of MetroCare after the closing date. Selection may be made strictly from the information provided in the proposal, however, MetroCare reserves the right to conduct interviews as well as request presentations from any respondents as part of the final selection process.

The proposals will be evaluated on the following criteria and scored on a 100-point basis:

No. Evaluation Criteria Scoring Method Weight (Points)

1. Cost

Cost will be evaluated based on a mathematical formula comparing the total cost to the other proposers' total cost.

Points Based 40 (40% of Total)

2. Company Experience and Qualifications

Prior experience of the company with similar projects is expected and responses to the questionnaire will be evaluated.

Points Based 20 (20% of Total)

3. Methodology Approach

This shall include but is not limited to, the quality of services proposed, the staffing approach, and the implementation plan, and schedule proposed.

Points Based 30 (30% of Total)

4. Qualifications of Key Personnel

Prior experience of the key personnel with similar projects is expected and responses to the questionnaire will be evaluated.

Points Based 10 (10% of Total)

5. General Conditions

5.1. Standard Terms and Conditions

The obligations of the parties under a contract awarded through this solicitation will be performed in Dallas

County, Texas. Exclusive venue shall be Dallas County, Texas, and any contract awarded under this solicitation shall be governed by the laws of the State of Texas. All work must be in compliance with and conform to any and all applicable state or local laws, ordinances, regulations, codes, rules, policies, and interpretations thereof.

All submittals shall be subject to the Texas Public Information Act Texas Government Code 552 unless the respondent clearly and prominently identifies a particular section in the submittal as proprietary and said item unequivocally qualifies for this exception under the Act as determined by the Texas Attorney General.

Texas Government Code Chapter 176 mandates the public disclosure of certain information concerning persons doing business or seeking to do business with Metrocare, including affiliations and business and financial relationships such persons may have with Metrocare officers. An explanation of the requirements of

Chapter 176, applicable forms, and a complete text of the new law is available at:

https://www.ethics.state.tx.us/filinginfo/conflict_forms.htm. By doing business or seeking to do business with Metrocare, you acknowledge that you have been notified of the requirements of Chapter 176 of the

Texas Local Government Code and that you are solely responsible for complying with the information provided.

Once a selection is made and Metrocare has the intent to award, the successful respondent will be required to submit Form 1295 to the State of Texas electronically prior to executing the agreement.

https://www.ethics.state.tx.us/filinginfo/1295/

Lobbying of selection committee members, Metrocare staff, or Board members will not be permitted nor tolerated during the solicitation process.

Prohibition of Boycott Israel: By submission of this solicitation response, the Contractor verifies that they will not Boycott Israel and agrees that during the term of this Contract, they will not Boycott Israel as that term is defined in Texas Government Code 2271. Effective September 1, 2019, this section does not apply if the

Vendor is a sole proprietor, a non-profit entity, or a governmental entity; and only applies if: (i) the Vendor has ten (10) or more full-time employees and (ii) this Contract has a value of $100,000.00 or more to be paid under the terms of this Contract.

Prohibition of Boycott of Energy Companies: By submission of this solicitation response, the Contractor verifies that is does not Boycott Energy Companies and agrees that during the term of this Agreement will not

Boycott Energy Companies as that term is defined in Texas Government Code 2276, as amended. This section does not apply if the Contractor is a sole proprietor, a non-profit entity, or a governmental entity; and only applies if: (i) Contractor has ten (10) or more full-time employees and (ii) this Agreement has a value of

$100,000.00 or more to be paid under the terms of this Agreement.

Prohibition of Discrimination Against Firearm Entities and Firearm Trade Associations: By submission of this solicitation response, the Contractor verifies that it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (ii) will not discriminate during the term of the contract against a firearm entity or firearm trade association as that term is defined in Texas

Government Code 2274. This section only applies if: (i) Contractor has ten (10) or more full-time employees and (ii) this Agreement has a value of $100,000.00 or more to be paid under the terms of this Agreement; and https://statutes.capitol.texas.gov/Docs/GV/htm/GV.552.htm https://statutes.capitol.texas.gov/Docs/LG/htm/LG.176.htm https://www.ethics.state.tx.us/filinginfo/conflict_forms.htm https://www.ethics.state.tx.us/filinginfo/1295/ https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2271.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2276.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2274.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2274.htm does not apply: (i) if the Contractor is a sole proprietor, a non-profit entity, or a governmental entity; (ii) to a contract with a sole-source provider; or (iii) to a contract for which none of the submittals from a company were able to provide the required certification.

The Contractor shall be and remain an independent contractor throughout the term of any contract awarded pursuant to this soliciation for all purposes, including but not limited to, the application of the Fair Labors

Standards Act minimum wage and overtime payments, Federal Insurance Contribution Act, the provisions of the Internal Review Code, and all State of Texas revenue, workers compensation, and unemployment insurance laws. The Contractor will retain sole and absolute discretion over the manner and means of carrying out the activities and all responsibilities listed herein. The Contractor agrees that it is a separate and independent enterprise from Metrocare and that it has full opportunity to find other business, that it has made its own investment in its business, and that it will utilize a high level of skill necessary to perform the work. This agreement shall not be construed as creating any joint employment relationships between the

Contractor and Metrocare, and Metrocare will not be liable for any obligation incurred by the Contractor.

5.2. Contractor Insurance Requirements

Contractors on Metrocare's property or public right-of-way for Metrocare shall provide Metrocare a certificate of insurance evidencing the coverage and coverage provisions identified herein.

The Contractor hereby covenants and agrees to indemnify, hold harmless, and defend Metrocare, its officers, agents, servants, and employees, from and against any and all claims or lawsuits of any kind or character, whether real or asserted, for either property damage or loss (including alleged damage or loss to contractor’s business, and any resulting lost profits) personal injury, including death, to any and all persons, and damages for claims of intellectual property infringement, arising out of or in connection with this agreement, to the extent caused by the acts or omissions of contractor, its officers, agents, subcontractors, servants or employees.

All insurance and certificate(s) of insurance shall contain the following provisions: (1) name Metrocare, its officers, agents, and employees as additional insureds as to all applicable coverage with the exception of

Workers' Compensation Insurance; (2) provide for at least thirty (30) days prior written notice to Metrocare for cancellation, non-renewal, or material change of the insurance; (3) provide for a waiver of subrogation against Metrocare for injuries, including death, property damage, or any other loss to the extent the same is covered by the proceeds of insurance.

All insurance companies providing the required insurance shall be authorized to transact business in Texas and rated at least “A” by AM Best or other equivalent rating service.

The Contractor shall during the term hereof maintain in full force and affect the following insurance:

Metrocare reserves the right to amend or require addition all types depending on the nature of the work.

The successful Contractor shall procure and maintain in force during the terms of any contract awarded pursuant to this solicitation, at its own cost, the following minimum insurance coverage:

Type of Insurance Amount of Insurance Provisions

A. Commercial General

(Public) Liability to include coverage for:

A. Premises/Operations

B. Products/Completed

Operations

C. Independent Contractors

D. Personal Liability

E. Contractual Liability

$1,000,000 each occurrence

$2,000,000 general aggregate

$2,000,000 Umbrella/ Excess

Liability

Metrocare to be listed as additional insured and provided

30-day notice of cancellation or material change in coverage.

Metrocare requires that insurer be rated A or higher by A.M.

Best or equivalent.

Waiver of subrogation

2. Business Auto Liability • $1,000,000 per occurrence

• $1,000,000 aggregate or;

• $1,000,000 combined single limits

Metrocare to be named as an additional insured

3. Workers’ Comp & Employers’

Liability

Statutory Limits

$1,000,000 each accident

Waiver of subrogation

Prior to the execution of any awarded contract by Metrocare, the successful Contractor shall forward

Certificates of Insurance to the department contact that will be managing the contract. The required insurance policies shall be procured and maintained in full force and effect for the duration of the awarded contract. The

Certificate Holder shall be Metrocare and include the following correspondence address 1345 Riverbend Dr.

Suite 200, Dallas, Texas 75247.

6. Special Terms & Conditions

6.1. Construction Special Conditions

The scope of work shall conform to the following specifications listed in the North Central Texas Council of

Governments Standard Public Works Construction Standards North Central Texas, 2023 Amended Fifth Edition unless noted otherwise in this solicitation.

Respondents are responsible for their own field verifications.

Any deviations to the project scope provided by Metrocare must be approved in writing by the Project

Manager.

All material specifications must be submitted for approval prior to ordering and installation.

Contractor(s) is responsible for unloading and proper storage of materials on site.

https://www.nctcog.org/envir/public-works/construction-standards https://www.nctcog.org/envir/public-works/construction-standards

Installers/workers must always be easily identifiable by Metrocare staff.

Workers must carry a government-issued ID at all times.

Workers must NOT leave tools unattended for any amount of time anywhere on site.

Workers must leave the area clean and clutter-free upon completion of work each day.

Workers may not carry weapons of any sort on their person or in their vehicle.

7. Pricing Table

PRICING TABLE

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Total Cost for Flooring Demolition (2

Layers) and Disposal, including cost of the dumpster. Estimated to be between 15,000-16,000 sq feet.

Sq Footage

2 Furniture Handling, Furnish and Install

New LVT flooring (Shaw brand) Total cost of labor and materials

Lump Sum

TOTAL

ALTERNATE

Line Item Description Material Quantity Unit of

Measure Unit Cost Total No Bid

3 Please list your alternate material in the following column and total cost for labor and materials. If you do not have a requested alternate, please select "No

Bid".

Lump Sum

TOTAL

8. Vendor Questionnaire & Submissions

1. Authorized Respondent’s Information

1.1. Authorized Official's Contact Information*

Please provide the contact Information of the authorized official submitting this response.

• Legal Name

• Title

• Email Address

• Phone Number

*Response required

1.2. Response Confirmation*

By clicking "Please confirm" below, hereon affixed, the respondent declares they have read this solicitation entirely and with full knowledge of the requirements, does hereby agree to furnish the services in full accordance with the requirements of this solicitation if selected.

Confirming also indicates the following:

• Person or person’s interest in this solicitation as principals are those named herein.

• I (we) have carefully examined the contents of this solicitation, and its requirements, and agree to the terms stated herein.

• The respondent acknowledges the Conflict of Interest Clause and agrees to follow the necessary requirements.

The undersigned represents that they are authorized to bind the Respondent to fully comply with the terms and conditions of this solicitation's requirements.

☐ Please confirm

*Response required

1.3. Conflict of Interest Questionnaire*

Please download the document below and upload the completed questionnaire.

• Form_CIQ_(Conflict_of_Inter...

*Response required

2. Company Information

2.1. Please provide your company's most recent signed W-9*

Please download the below documents, complete, and upload.

• Blank_W-9_2024.pdf

*Response required

2.2. Full Legal Company Name*

*Response required

2.3. Principal Place of Business Address*

*Response required

2.4. Principal Place of Business Phone Number*

*Response required https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1798/07a52eb7-fa3b-431c-bff2-4635ee633b79_Form_CIQ_%28Conflict_of_Interest_Questionnaire%29_-_CIQ.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4APE5KDRE%2F20250916%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250916T023451Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEAoaCXVzLXdlc3QtMiJHMEUCID8LGx3uphQ6hZx9bpjRjk%2FV2NDW92d%2F2bESNs2pEafoAiEA339Vq1k7GoIyaHfJiDlJMP97CLcFKH%2BLmRSNnNZ8Zn4qkwUIg%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDH6shj0qCyOxO51AryrnBElWbuXkKpgaCljD1DywQVzszw%2BoMR9Jt4%2F6rGoRqrtxT30kVJALRn%2BDmOz7S3ntWaYfkRjYO3Wk0LMI0%2FVviCqJ2tAa9uCT7HODSCc0kQm1N8I85%2F89tu%2FP08ZkMTyKyoMDP3dsp8tAhpcrIeTj8iTXuEJ1dDFjGJxw6LL9qz7SzcC4Z%2FHDi4347KT0HyshWlmduWEPzdrwKl%2F0PMZQ2Bhou8G7elkoHsuq3tLL%2Bsyap0LfcQwU9yKX0ANInadLuJ%2BDUd6xEWprkvj%2B5A%2FUc4mEIdqknyApufb68dlJBaeHavDch1nz1IT%2FFu6pGvZaa%2B1FqeZY%2FETwm%2FWc%2F0WbDezxpiznvFlRkEFngXlAP4Eip0DphoGc5NUB%2FzzRnCjlJbyA4CmIbazU%2BCAe70U39efS5dJvN5115sl%2Bu1YEzw1Ser4yoJT78x%2B0VT%2BXId0C75b9iGM10A5H2yZoZHBaRKzbttG1pI3y1RELbA%2FgJD8hJIvx4Nee18Hy7hC8CD9SOS5LctQ9GYCZnSWgl8c8Ojv4oLcJvLyDA5DRqtz1Tqixl3bcrWtyg5k68bKGXD%2FO0g1p7itFl4FU2m3wQiTkGs3rlpqc9q7wb4Xh8GbV9yXDAylLq9fYkwAr2iU55oBQtD%2BNMGwu4fCZIVnpEZCydXIZosAm93btosdwUd9wIeABqxYM12ILMLTpOozvkoIDMZX9t%2BKyYjZ5cx7vMw49shWMKnAsS3ErWXYy1ILAE08xPjZkZGHrIR2BFAJJ9ssyrpY7qGX98vDUPgmc3i09KwhOE78TW%2BOEwva5pDkjZmbJ6G9MkZF8YzCG%2BaLGBjqbAeZ%2Fre9VYy%2Bbeg4yD9TfFmrB9kVxa9Xct7oyLDqzgMERkP%2FFn1ZgCFpB4rIE0smj89%2FXeb3ou7LrD3kHxAxqaDG%2FEdMGQu6uapO%2F6r2TOZ9syOksYvNquv1dbchTsf%2BcP127%2FtO1Qk3A%2F0DdKSo6PC%2Bi51BBxMGeD15UhPWtZSAx4JGph7nuW3ri2V4u4AjBffAeAnDSxucyDcAD&X-Amz-Signature=2e25768236a33293fa65b74c25b728ca29f617ae87db7a4bf3923790dfb20656&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Form_CIQ_%28Conflict_of_Interest_Questionnaire%29_-_CIQ.pdf%22&x-id=GetObject https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1798/e5cb081b-5538-4635-8db5-e27f194dc508_Blank_W-9_2024.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4APE5KDRE%2F20250916%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250916T023451Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEAoaCXVzLXdlc3QtMiJHMEUCID8LGx3uphQ6hZx9bpjRjk%2FV2NDW92d%2F2bESNs2pEafoAiEA339Vq1k7GoIyaHfJiDlJMP97CLcFKH%2BLmRSNnNZ8Zn4qkwUIg%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDH6shj0qCyOxO51AryrnBElWbuXkKpgaCljD1DywQVzszw%2BoMR9Jt4%2F6rGoRqrtxT30kVJALRn%2BDmOz7S3ntWaYfkRjYO3Wk0LMI0%2FVviCqJ2tAa9uCT7HODSCc0kQm1N8I85%2F89tu%2FP08ZkMTyKyoMDP3dsp8tAhpcrIeTj8iTXuEJ1dDFjGJxw6LL9qz7SzcC4Z%2FHDi4347KT0HyshWlmduWEPzdrwKl%2F0PMZQ2Bhou8G7elkoHsuq3tLL%2Bsyap0LfcQwU9yKX0ANInadLuJ%2BDUd6xEWprkvj%2B5A%2FUc4mEIdqknyApufb68dlJBaeHavDch1nz1IT%2FFu6pGvZaa%2B1FqeZY%2FETwm%2FWc%2F0WbDezxpiznvFlRkEFngXlAP4Eip0DphoGc5NUB%2FzzRnCjlJbyA4CmIbazU%2BCAe70U39efS5dJvN5115sl%2Bu1YEzw1Ser4yoJT78x%2B0VT%2BXId0C75b9iGM10A5H2yZoZHBaRKzbttG1pI3y1RELbA%2FgJD8hJIvx4Nee18Hy7hC8CD9SOS5LctQ9GYCZnSWgl8c8Ojv4oLcJvLyDA5DRqtz1Tqixl3bcrWtyg5k68bKGXD%2FO0g1p7itFl4FU2m3wQiTkGs3rlpqc9q7wb4Xh8GbV9yXDAylLq9fYkwAr2iU55oBQtD%2BNMGwu4fCZIVnpEZCydXIZosAm93btosdwUd9wIeABqxYM12ILMLTpOozvkoIDMZX9t%2BKyYjZ5cx7vMw49shWMKnAsS3ErWXYy1ILAE08xPjZkZGHrIR2BFAJJ9ssyrpY7qGX98vDUPgmc3i09KwhOE78TW%2BOEwva5pDkjZmbJ6G9MkZF8YzCG%2BaLGBjqbAeZ%2Fre9VYy%2Bbeg4yD9TfFmrB9kVxa9Xct7oyLDqzgMERkP%2FFn1ZgCFpB4rIE0smj89%2FXeb3ou7LrD3kHxAxqaDG%2FEdMGQu6uapO%2F6r2TOZ9syOksYvNquv1dbchTsf%2BcP127%2FtO1Qk3A%2F0DdKSo6PC%2Bi51BBxMGeD15UhPWtZSAx4JGph7nuW3ri2V4u4AjBffAeAnDSxucyDcAD&X-Amz-Signature=55bd44d8ea7dd16f302152514d5ca45d1e7743c6220af46a8e90751af49aaa45&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Blank_W-9_2024.pdf%22&x-id=GetObject

2.5. Company Website URL

2.6. Person Authorized to negotiate and sign contracts with MetroCare (if different than the

Authorized Contact Provided)

2.7. Number of years in business working on similar types of project?*

*Response required

2.8. State and Date of Incorporation, Partnership, or Ownership Established?*

*Response required

2.9. Are you a certified Small Business (SBE), Disadvantaged Business Enterprise (DBE), or Historically

Under-utilized Business (HUB)?*

☐ Yes

☐ No

*Response required

3. Cooperative Purchasing

3.1. MetroCare has established several government entity interlocal agreements. Should any of these Government Entities desire to utilize this contract, would you offer the same terms, conditions,specifications, and pricing to that entity? **

☐ Yes

☐ No

*Response required

4. References

Please provide four (4) references who can verify the quality of service your company provides. MetroCare prefers references from customers/governmental entities with a scope of work similar to the project mentioned in this solicitation in which the respondent has worked in the past three years.

• Company Name Work Was Completed For:

• Company Location:

• Time Period Service was Provided:

• Contact Person and Title:

• Phone:

• Email:

• Description of Contracted Services:

4.1. Reference 1*

MetroCare prefers references from customers/governmental entities with a scope of work similar to the project mentioned in this solicitation in which the respondent has worked in the past three years.

• Company Name Work Was Completed For:

• Company Location:

• Time Period Service was Provided:

• Contact Person and Title:

• Phone:

• Email:

• Description of Contracted Services:

*Response required

4.2. Reference 2*

MetroCare prefers references from customers/governmental entities with a scope of work similar to the project mentioned in this solicitation in which the respondent has worked in the past three years.

• Company Name Work Was Completed For:

• Company Location:

• Time Period Service was Provided:

• Contact Person and Title:

• Phone:

• Email:

• Description of Contracted Services:

*Response required

4.3. Reference 3*

MetroCare prefers references from customers/governmental entities with a scope of work similar to the project mentioned in this solicitation in which the respondent has worked in the past three years.

• Company Name Work Was Completed For:

• Company Location:

• Time Period Service was Provided:

• Contact Person and Title:

• Phone:

• Email:

• Description of Contracted Services:

*Response required

4.4. Reference 4*

MetroCare prefers references from customers/governmental entities with a scope of work similar to the project mentioned in this solicitation in which the respondent has worked in the past three years.

• Company Name Work Was Completed For:

• Company Location:

• Time Period Service was Provided:

• Contact Person and Title:

• Phone:

• Email:

• Description of Contracted Services:

*Response required

5. Claims and Suits

5.1. Has your organization ever failed to complete any work awarded to your company?*

☐ Yes

☐ No

*Response required

5.2. Are there any judgments, claims, arbitration proceedings, or suits pending or outstanding against your organization or its officers?*

☐ Yes

☐ No

*Response required

5.3. Has your organization filed any lawsuits or requested arbitration regarding awarded contracts within the last five years?

☐ Yes

☐ No

5.4. If you have answered "Yes" to any of the claim and suit questions, please provide supplemental information/documents here.

6. Proposal Approach and Timeline- These questions can be further addressed on a separate document within your submittal under the additional information section.

6.1. If awarded, will your company be able to begin the project at the desired timeline outlined in the scope of work? *

*Response required

6.2. What is your company’s estimated number of calendar days for the project completion?*

*Response required

6.3. Please outline your approach to delivering the requested services. This shall include but is not limited to the quality of services proposed, the staffing approach, timeline, and method used to address any issues reported.*

*Response required

7. Additional Information from Respondent (Optional)

7.1. Please include any additional references, personnel resumes, marketing material, or supporting documentation to justify the respondent's qualifications for this project for review with your submittal.