959P0018R0028_0_US.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

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959P0018R0028

TABLE OF CONTENTS:

Listing of Incorporated Purchase Requisitions Section B - Supplies or Services and Prices/Costs Section C - Description/Specifications/Work Statement Section D - Packaging and Marking Section E - Inspection and Acceptance Terms Section F - Delivery or Performance Section G - Contract Administration Data Section H - Special Contract Requirements Section I - Contract Clauses Section J - List of Documents, Exhibits, and other Attachments Section K - Representations, Certifications, and Other Statements of Offerors Section L - Instructions, Conditions and Notices to Offerors Section M - Evaluation Factors for Award

Listing of Incorporated Purchase Requisitions

Incorporated Purchase Requisition Numbers:

PSA180142

Section B - Supplies or Services and Prices/Costs

Item Number Base Item Number

Supplies/Services Quantity Unit

0001 Base Year Psychology Services 1 MS Contract Type:Labor Hour

Unit Price Extended Price

Description:

Labor Hour Requirement

Hourly rate(s) shall be inclusive of all labor and materials required to provide mental health services.

Estimated quantities in this solicitation do not bind the Government to meet or order these estimates.

Purchase Requisitions PSA180142

IDC Type: Not Applicable

Supplies/Services Quantity Unit

0002 0001 OY 1 Psychology Services 1 MS Contract Type:Labor Hour

Unit Price Extended Price

Description:

Labor Hour Requirement

Hourly rate(s) shall be inclusive of all labor and materials required to provide mental health services.

Estimated quantities in this solicitation do not bind the Government to meet or order these estimates.

Purchase Requisitions

Option: 1

Option Time Date: 9/17/19 Option Time Duration: 365 Option Time Units: Days

Supplies/Services Quantity Unit

0003 0001 OY 2 Psychology Services 1 MS Contract Type:Labor Hour

Unit Price Extended Price

Description:

Labor Hour Requirement

Hourly rate(s) shall be inclusive of all labor and materials required to provide mental health services.

Estimated quantities in this solicitation do not bind the Government to meet or order these estimates.

Purchase Requisitions

Option: 2 Option Time Date: 9/17/20 Option Time Duration: 364

Supplies/Services Quantity Unit

0004 0001 OY 3 Psychology Services 1 MS Contract Type:Labor Hour

Unit Price Extended Price

Description:

Labor Hour Requirement

Hourly rate(s) shall be inclusive of all labor and materials required to provide mental health services.

Estimated quantities in this solicitation do not bind the Government to meet or order these estimates.

Purchase Requisitions

Option: 3 Option Time Date: 9/17/21

Option Time Duration: 364

Supplies/Services Quantity Unit

0005 0001 OY 4 Psychology Services 1 MS Contract Type:Labor Hour

Unit Price Extended Price

Description:

Labor Hour Requirement

Hourly rate(s) shall be inclusive of all labor and materials required to provide mental health services.

Estimated quantities in this solicitation do not bind the Government to meet or order these estimates.

Purchase Requisitions

Option: 4 Option Time Date: 9/17/22 Option Time Duration: 364

Clauses incorporated by reference

None

Clauses incorporated by full text

B.1 About PSA The Pretrial Services Agency for the District of Columbia (PSA) is a federal independent entity within the Court Services and Offender Supervision Agency (CSOSA). PSA has served the Nation's Capital for more than 45 years. The Agency assists judicial officers in both the Superior Court for the District of Columbia and the United States District Court for the District of Columbia in formulating release recommendations and providing supervision and services to defendants awaiting trial that reasonably assure that those on conditional release return to court and do not engage in criminal activity. PSA has been a leader in the D.C. criminal justice system and has been recognized nationally for its pretrial drug testing and innovative supervision and treatment programs.

In support of its mission, PSA has a requirement for the supplies or services identified within this Section and as may further be described in Section C. Unless otherwise specifically stated elsewhere in this document, the contractor is to provide all supplies, equipment, tools, transportation, labor, supervision, and other items as may be necessary to provide the supplies or services identified Estimated Quantities

The estimated monthly number of defendants actively monitored at any given time as identified in the attached performance work statement are estimates only and are not guaranteed or minimum order amounts.

Contract Type Contract award shall be issued on a fixed price Labor Hour basis. The hourly fixed rate and shall be inclusive of all labor, materials, management, and other costs as may be associated with providing the required Psychological Services as further defined in the Statement of Work. The variable shall be the actual number of hours per defendants under Psychological Services during any given day. Monthly invoicing shall be based on the fixed cost per hour multiplied by the actual number of hours spent with each defendant per day.

Section C - Description/Specifications/Work Statement

Statement of Work Performance Work Statement (PWS)

Psychological Services: Trauma Impacted Criminal Justice Population

A. Introduction

The Pretrial Services Agency for the District of Columbia (PSA) is an independent entity within the Court Services and Offender Supervision Agency (CSOSA) in the Executive Branch of the Federal government. PSA has served the District of Columbia for 50 years and is widely recognized as a leader in the pretrial field. PSA's mission is to promote pretrial justice and enhance community safety. Our vision is to thrive as a leader within the justice system through a diverse, inclusive and empowered workforce that embodies integrity, excellence, accountability, and innovation in the delivery of the highest quality services.

PSA promotes community safety and return to court while honoring the constitutional presumption of innocence. The agency plays a vital role in the District of Columbia's criminal justice system. PSA gathers and presents information about newly arrested defendants and available release options for use by judicial officers in deciding what, if any, conditions are to be set for released defendants. Additionally, PSA supervises defendants released from custody during the pretrial period by monitoring their compliance with conditions of release and by helping to ensure that they appear for scheduled court hearings.

PSA supervision gives the defendants the opportunity to participate in a variety of pro-social interventions that decrease the likelihood of future criminal behavior. PSA was established by the National Capital Revitalization and Self-Government Improvement Act of 1997 and was certified as a federal agency under the Executive Branch in August 2000.

B. Objective

The Pretrial Services Agency for the District of Columbia's (PSA or Agency) strategic goals focus on effectiveness of mission accomplishment which includes solutions to enhance the supervision of defendants in the community. The provision of treatment services to PSA defendants supports PSA's mission of promoting pretrial justice and enhancing community safety.

Services provided through the use of and Goals/Objectives. To assist in meeting this mandate, PSA is seeking contractor support services for the following Psychological and Co-occurring substance use disorder treatment services:

• Hourly Psychological and Psychotherapy Services

• Dually-diagnosed Intensive Outpatient Treatment – ASAM LEVEL 2.1

• On-Site Counseling Sessions (Intensive Outpatient Treatment and/or Continuing Care Group Counseling, Orientation and Education Sessions / Individual Counseling Sessions)

The Contractor shall provide all labor and materials as a psychologist (except those listed as Government furnished) to provide mental health services (psychotherapy) to trauma-impacted defendants, as well psychological testing, individual and group therapy to these and other defendants suffering from mental illness, and co-occurring substance use and mental health disorders, or emotional distress secondary to personality disorders.

The Pretrial Services Agency for the District of Columbia (PSA) is a Federal agency that supervises and provides treatment and other pro-social services for defendants who are released following arrest while awaiting disposition of their case(s) in the D.C. Superior Court and U.S. District Court. PSA is an independent agency under the Court Services and Offender Supervision Agency (CSOSA).

C. Performance Work Statement

1. Personnel:

1.1. The Contractor shall be a qualified and experienced professional who holds a doctorate degree in the field of psychology from an accredited institution and possesses a current District of Columbia license to practice clinical psychology. The Contractor must be trained in the administration and scoring of psychological tests; have a minimum of four years of experience in conducting psychological and psychiatric assessments on individuals from diverse cultural backgrounds in the criminal justice system; and have extensive experience facilitating and/or overseeing the facilitation of group therapy with individuals living with mental illness, substance dependence, and co-occurring substance use and mental health disorders.

Candidates for this contract should have extensive experience in the use of standardized psychological testing and the provision of direct clinical services.

The contractor must have a minimum of four (4) years of experience conducting professional psychotherapy and related tasks—including experience diagnosing and treating trauma-impacted individuals. The contractor shall have a minimum of four (4) years of experience delivering trauma-informed care to adults from diverse cultural backgrounds who are also involved in the criminal justice system and facilitating group therapy for clients suffering from mental illness (including substance related disorders or co-occurring substance use and mental health disorders) or emotional distress secondary to personality disorders.

The contractor shall have excellent interpersonal and communication (verbal, non-verbal and written) skills, as well as a seasoned knowledge of the core principles of mental health theory and practice and a grounded approach to clinical practice.

The contractor shall possess expert level knowledge of psychoanalytic theory and the standard practice of helping clients to process early traumatic events, identify and resolve difficult emotional patterns and problems. The services delivered by the contractor must reflect the essential roles of intention and motivation (including motivational interviewing) in the change process.

1.2. The Contractor shall have no pending felony charges, nor a prior criminal record of felony convictions and/or criminal justice supervision within the past ten (10) years. Any felony charges or criminal justice supervision incurred during the life of the contract must be reported to the Government within two (2) business days and may result in termination of the contract.

1.2.1. The Contractor must be eligible for certification to utilize law enforcement automated computer systems if requested by the Government. Such certification will require absence of felony convictions within ten years and shall involve Government provided training and acceptance of all privacy and restricted use terms and conditions.

1.3. Prior to, at award, and throughout the life of the contract, the Contractor shall have no current, previous, or pending professional licensure suspension, revocation, or other disciplinary action related to professional misconduct, malpractice, or ethical violations.

1.3.1. Any previously completed investigation that was initiated but failed to result in licensure suspension, revocation, or other disciplinary action against the Contractor must be disclosed to the Government prior to award.

1.4. The Contractor shall avoid ethically inappropriate personal, social, financial, or other relationships/interactions that fall outside the terms of this contract with clients, as well as PSA and CSOSA staff. The Contractor shall report any such improprieties or the appearance thereof immediately to the Contracting Officer's Representative (COR).

1.5. The Contractor shall remain knowledgeable of PSA contract requirements and have a copy of the PWS readily available when its presentation is requested.

2. Description of Services:

2.1. The Contractor shall provide hourly psychological and psychotherapy services as described below to trauma-impacted individuals and other clients within the criminal justice system suffering from mental illness, personality disorders, developmental and cognitive disabilities, substance-related disorders, or co-occurring substance use and mental health disorders. Clients may also present with a variety of psychosocial and environmental problems including, but not limited to: occupational, housing, economic, and/or educational problems including adult illiteracy. Every client will have either pending felony or misdemeanor cases and may have an extensive criminal history.

2.2. The Contractor shall provide clinical consultation and expert advice to staff as necessary for clinical case management, treatment, as well as for program development and refinement.

2.3. The Contractor's services shall be provided at 633 Indiana Avenue, NW and 601 Indiana Avenue, NW in the District of Columbia. The Government may designate other locations for performance within the District of Columbia at any time during the life of the contract.

2.4. The Government will provide the Contractor access to a furnished work space (i.e., a desk within an office or cubicle), a shared evaluation/consultation room and standard office equipment (i.e., computer, printer, fax machine, and telephone) to the extent necessary for the performance of this contract.

2.5. The hours of service delivery will vary, but will range between 8:00 am and 9:00 pm Monday through Friday, except Federal holidays and other times when indicated by the Government, and will not exceed twenty-eight (28) hours per week unless authorized in writing by the COR. A specific schedule will be negotiated with the Government following award.

2.5.1. The Contractor may propose one or more practitioners to provide the services required in this contract. However, the combined hours of the practitioners shall not exceed 28 hours per week without prior government approval. All practitioners must meet licensure, criminal background requirements, experience and all other requirements as defined in this solicitation.

2.6. The Contractor shall not perform work at Government facilities on Federal holidays or other non-work days without prior written approval.

2.6.1. With prior government approval, the Contractor may provide a substitute practitioner to provide coverage for brief periods when the primary practitioner(s) is ill, vacationing or otherwise absent. The substitute practitioner must meet licensure, criminal background requirements, experience, and all other requirements as defined in this solicitation. The Contractor must notify the COR of this anticipated substitution within 48 hours of the coverage period.

2.6.2. There are certain types of unforeseen circumstances (e.g. bomb threats, inclement weather, power outages, money shortages) that may prompt the Government to close the offices where the Contractor or his/her personnel might be working. The Contractor or his/her staff shall not report to work if the Government is closed unless otherwise authorized by the Contracting Officer or his or her representative.

The Government will not compensate the Contractor or his/her staff for working when government facilities are closed. The Contractor will contact the COR to confirm if attendance is needed.

2.6.3. This contract does not provide the Contractor any paid leave for absences due to illness, holidays or vacations. Should the Contractor need to be absent or unavoidably delayed by more than fifteen (15) minutes for any reason, the Contractor must notify the Treatment Program Manager or his/her designee.

3. Service Requirements:

3.1. The Contractor shall be available to provide on-site services to the Government twenty-eight (28) hours per week.

Contract Year Hours per Week Rate Total per Week Total per Year

Base 28 $ $ $

Option Year One 28 $ $ $

Option Year Two 28 $ $ $

Option Year Three 28 $ $ $

Option Year Four 28 $ $ $

3.1.1. During these hours, the Contractor shall work directly with: a) trauma-impacted clients, and others suffering from mental illness, substance related disorders, co-occurring substance use and mental health disorders), or emotional distress secondary to personality disorders, b) clients pending placement with a community-based mental health facility, c) other clients as deemed appropriate by the Contractor and the Government, d) Government staff for the purposes of clinical consultation and trauma-based training, and/or e) other interns/externs assigned to PSA or otherwise designated by the Government, such as:

Millon Clinical Multiaxial Inventory-II (MCMI);

Wechsler Adult Intelligence Scale (WAIS-III);

Wechsler Adult Intelligence Scale-Abbreviated;

Wide Range Achievement Test (WRAT-III);

Psychiatric Research Interview for Substance and Mental Disorders (PRISM) (Formerly known as the SCID-A/D); and

Other tools as identified by the Government.

3.1.2. The Contractor shall propose a strategy for delivering on-site, dual diagnosed, enhanced multi phased intensive outpatient (IOP) treatment services for the identified population that includes at least nine hours per week of clinical services during the first six weeks of treatment. Clinical services should include: screening and assessment; group and individual therapy; treatment and discharge planning;

and related clinical services. The actual duration of the treatment episode shall be individualized and progress-based, but the standard duration shall be at least 24 weeks. The contractor shall specify the requirements for each phase.

3.1.3. The Contractor shall not work less or more than twenty-eight (28) hours per week without receiving prior written authorization from the COR.

3.2. Upon demand, the Contractor shall conduct an initial session for each client referred to determine whether the client is capable of benefiting from group and/or individualized psychotherapy and, if not, the appropriate level of care necessary to restore the client, to the extent possible, to his/her pre-crisis level of functioning.

3.3. The Contractor shall provide clinical consultation to PSA employees or contractors to include:

3.3.1. Directly supervising the services performed by clinician offering him/her a professional evaluation and recommendation.

3.3.2. Providing signature approval (including the Contractor's professional license number) to clinical documents as necessary.

3.3.3. The Contractor may be asked to provide clinical supervision and professional oversight for up to three (3) doctoral or master's level interns, externs, or other students assigned to PSA for practicum academic credit to include:

3.3.3.1. Reviewing services performed by the students, including group and individual psychotherapy, evaluation, diagnoses, and recommendations.

3.3.3.2. Approving written results of any of the aforementioned services by signing documentation, including the Contractor's professional license and identifying number.

3.4. The Contractor shall ensure that any other clinical tools used are within acceptable standards of psychotherapeutic practice and have been validated as safe, appropriate and effective with the target population as described in 2.1. Any such tools shall be used at no additional cost to the Government.

3.5. The Contractor shall use an evidence based curriculum approved by the Government. The Contractor shall utilize treatment approaches found to be effective in the treatment of the identified population. Such approaches are to be among those described in the National Registry of Evidence-Based Programs and Practices (NREPP.SAMHSA.GOV), or similar registries.

3.6. The Contractor shall provide and/or oversee the provision of individualized psychotherapy and/or crisis intervention to clients awaiting placement with a community-based mental health facility or other clients as deemed appropriate by the Government and Contractor.

3.6.1. These services shall include, but will not be limited to, therapy involving suicide assessment and intervention as well as therapy for clients with previously referenced disorders and presenting problems.

3.6.2. If the contractor proposes to meet this requirement through the use of multiple personnel, the contractor shall provide personnel that meet the requirements of this PWS throughout the life of the contract. Any proposed change of personnel must be submitted to the contracting officer in writing and include a resume of the intended personnel. The Government reserves the right to accept or reject the proposed replacement employee after review of the resume and a determination by the contracting officer that the proposed employee does not meet the established standard.

3.6.3. Contractor Personnel providing On-Site Group Counseling sessions on the premises of Pretrial Services Agency for the District of Columbia shall undergo and complete a security background check and submit the required forms per Personnel Security Program Policy 4060. All personnel, including any replacement personnel, must complete the security requirements identified in Security Requirements for Contractor Personnel, of the contract. In the event the replacement personnel are not approved due to issues associated with the security requirements, the Contractor is responsible for continuing to deliver services without a lapse. It is strongly suggested that the Contractor provide security paperwork for a backup employee to ensure the continued delivery of services in the event of an illness or absence of the primary.

3.7. The Contractor shall provide expert advice and consultation to PSA staff regarding:

3.7.1. Client supervision and treatment planning;

3.7.2. Sanction and/or incentive regimens for clients who abuse substances, suffer from mental illness or are dually diagnosed.

3.7.3. Appropriate supervision strategies and interventions for clients based on their clinical diagnoses and overall ability to function;

3.7.4. Client risk assessment;

3.7.5. The design and development of trauma-based group interventions, individual therapy and trauma-related programs, policies, and procedures.

3.8 The Contractor shall participate in periodic PSA staff trainings designed to enhance staff ability to identify, assess, treat, case manage and supervise trauma-impacted clients suffering from mental illness (including substance use disorder related disorders or co-occurring substance use disorder and mental health disorders) or emotional distress secondary to personality disorders.

3.8.1. Locations of staff trainings may vary, but will occur at PSA facilities within the District of Columbia.

3.8.2. Schedule and length of trainings will vary, but will be scheduled within the timeframe of the Contractor's weekly commitment as outlined in this contract.

4. Client Records:

4.1. The Contractor shall establish and maintain complete and up-to-date client file records. These records shall describe all client services performed and document the results of all assessments and other evaluations and shall be kept confidential and secure at a Government provided location. These records are property of the Government and shall be available for Government examination at all times. At all times, the Client File shall contain the following: Intake Documentation, Consent Form(s), Treatment Plan, and Discharge Summary (once applicable).

4.1.1. All treatment-related information and communication (group attendance, recommendations for treatment extensions, removal, suicidal, etc.) shall be documented in PSA's electronic database, the Pretrial Real Time Information System Manager (PRISM).

4.1.2. Documents and correspondence maintained by the Contractor for the Government shall contain the client's Police Department Identification Number (PDID) and all relevant court docket numbers (both provided by PSA).

4.2. The Contractor shall keep confidential and protect from disclosure all client records except as provided below:

4.2.1. The Contractor may disclose client records to and discuss client treatment with PSA or CSOSA case managers or supervisory staff involved in a current court matter, the COR or designated representative of the Government on an unrestricted communication basis.

4.2.2. The Contractor may disclose client records only in accordance with 42 C.F.R. Part 2, Health Insurance Portability and Accountability Act (HIPAA) and the DC Mental Health Act as amended, and where disclosure is permitted under those regulations, may disclose only information that is consistent with the policies and procedures of PSA.

4.2.2.1. The Government agrees to provide the Contractor with all necessary consent forms that that federal, state, or local law requires be signed by a client.

4.3. The Contractor shall be responsible for all client records while those records are in the Contractor's care or possession. The Contractor shall ensure that all persons having access to or custody of client records follow the disclosure and confidentiality requirements of the consent form and federal, state, or local law. These records are property of the Government and shall be maintained at all times as described in 4.1 and returned to the Government at the end of the contract period.

4.4. The Contractor shall notify the Contracting Officer immediately upon receipt of legal process requiring disclosure of client records.

5. Performance Improvement and Treatment Services Monitoring

5.1. The Contractor shall maintain the following program statistics and submit the results to the COR. Attendance sheet log of all defendants who received counselling for the following shall be provided weekly on Monday for the previous week. If Monday falls on a Holiday, the attendance sheet shall be provided on the following business day:

Weekly group and individual session attendance; and

Weekly group and individual progress updates (to include discharges and completions).

5.2. The Contractor shall provide a Treatment Summary Report along with an Invoice via email on a monthly basis.

5.2.1. The Treatment Summary Report shall include the following information:

a. Individual Sessions Conducted

b. Group Sessions Conducted

c. Diagnostic Evaluations Conducted

d. Psychological Testing Performed

6. Policies and Procedures

6.1. The Contractor shall develop and maintain written service policies and procedures for the operation of the treatment program, including:

6.1.1. Policies and procedures regarding any discovery of a medical or mental condition that would inhibit the defendant's ability to fully participate in treatment.

6.1.2. Safety and security precautions and procedures.

6.1.3. Crisis intervention procedures.

6.1.4. Medical and medical emergency procedures.

6.1.5. Policies governing program rules of conduct and defendants' rights.

6.1.6. Policies governing personnel issues.

6.1.7. Procedures for addressing defendant non-compliance.

6.1.7.1. Procedure for notifying PSA when a defendant does not show up after missing an individual or group session.

6.1.8. Procedures for investigating and handling defendant grievances.

6.1.9. Procedures for investigating unusual incidents.

6.1.10. Policies and Procedures for measuring program outcomes

7. Certification Requirements

7.1. The Contractor shall maintain certification/license for the entire period of performance of the contract, for all substance abuse facilities and programs used under this contract through the appropriate state or jurisdiction where the treatment program operates. All services shall be provided in accordance with relevant Federal standards as well as the Applicable D.C. Certification Standards for Substance Abuse Treatment Programs.

7.2. This includes the following:

7.2.1. The State of Maryland, Department of Health and Mental Hygiene Alcohol and Drug Abuse Administration (ADAA) The District of Columbia, Department of Consumer and Regulatory Affairs

7.2.2. The District of Columbia Department of Behavioral Health (DBH), Addiction Prevention and Recovery Administration (APRA)

7.2.3. The Commonwealth of Virginia, Department of Mental Health, Mental Retardation and Substance Abuse Services, Office of Substance Abuse Services (OSAS)

7.3 Certification/license shall be maintained throughout the contract period of performance and shall comply with any subsequent revisions or additions to the certification/license standards for all substance use disorder programs.

8. Period of Performance

Base Award 09/29/2018 – 09/28/2019

Option Year 1 09/29/2019 – 09/28/2020

Option Year 2 09/29/2020 – 09/28/2021

Option Year 3 09/29/2021 – 09/28/2022

Option Year 4 09/29/2022 – 09/28/2023

9. Place of Performance

9.1. All potential offerors must be local within the geographical area of Washington DC metropolitan area, and required services must be provided at 633 Indiana Avenue, NW, 9th Floor, Washington, D.C., 20004

10. Special Instructions

10.1. The PSA staff who oversee the use of the Psychologist services are considered Emergency/Essential Employees for the federal government and are essential to the continuation of operations at PSA. If the Federal Government grants delayed arrival or closure due to inclement weather or natural disaster, the contractor shall follow operating status for PSA's current operating status for Emergency/Essential Employees as well as any additional guidance from the COR or CO.

11. Meetings

11.1. The contracting staff will meet with the COR and CO weekly during the first month after contract award.

Meetings will occur on an agreed upon schedule monthly thereafter or more often as deemed necessary in special circumstances. The contractor representative will prepare meeting minutes and will distribute them to the attendees after each meeting. Meetings will be held virtually via webinar/teleconference and/or in a PSA office located within:

633 Indiana Avenue, N.W.

601 Indiana Avenue, N.W.

500 Indiana Avenue, N.W.

1025 treet, N.W.

11.2. Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officer's Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government

12. Confidential Treatment of Sensitive Information

12.1. The vendor shall guarantee strict confidentiality of the information/data that it is provided by the Government during the performance of the contract. The Government has determined that the information/data that the vendor will be provided during the performance of the contract is of a sensitive nature. The vendor and its subcontractors performing under this requirement shall not copy, release, publish, or disclose non-public Agency information to unauthorized personnel, and shall protect such information in accordance with provisions of the following laws and any other pertinent laws and regulations governing the confidentiality of such information:

The Federal Acquisition Regulations (FAR);

18 U.S.C. 641 (Criminal Code: Public Money, Property or Records);

18 U.S.C. 1905 (Criminal Code: Disclosure of Confidential Information);

5 U.S.C. 552a (Privacy Act of 1974);

Public Law 96-511 (Paperwork Reduction Act);

Public Law 104-191, 110 Stat 1936 (HIPAA, The Health Insurance Portability and Accountability Act of 1996); and

Public Law 107-204, 116 Stat 745 (SOX, The Sarbanes-Oxley Act of 2002)

12.2. Disclosure of the information/data, in whole or in part, by the contractor can only be made after receiving prior written approval from the Contracting Officer. Whenever the contractor is uncertain with regard to the proper handling of information/data under the contract, the contractor shall obtain a written determination from the Contracting Officer.

Sensitive Information is any information, which if lost, compromised, or disclosed, could result in substantial harm, embarrassment, inconvenience, or unfairness to an individual, the Government, or the Government's interests.

Sensitive Information is subject to stricter handling requirements because of the increased risk if the data are compromised. Some categories of Sensitive Information include Financial, Medical or Health, Substance Use, Legal, Strategic and Business, Human Resources, Personally Identifiable Information (PII), and Sensitive PII. These categories of information require appropriate protection as stand-alone information and may require additional protection in aggregate.

13. Records Management

13.1. In accordance to records management policy this requirement conforms to the following pertinent laws, codes and regulations; 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. In addition:

13.1.1. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

13.1.2. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

13.1.3. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

13.1.4. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

13.1.5. The Government Agency owns the rights to all data/records produced as part of this contract.

13.1.6. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

13.1.7. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

13.1.8. No disposition of documents will be allowed without the prior written consent of the Contracting Officer.

The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

13.1.9. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

14. Government Furnished Equipment (GFE) or Information (GFI)

14.1. Only the on-site group counselling services shall be conducted on-location at PSA 633 Indiana Avenue, NW.

PSA shall provide the room/suite in which the on-site group counselling sessions will be conducted, cubicles for the contractor staff. PSA will also provide general office equipment such as computers, printers, telephones, and basic office supplies such as paper, toner, and pens/pencils.

14.2. The Contractor shall establish and maintain complete and current defendant records. The records shall document care provided and shall be kept confidential in a secure space where access is limited to staff providing clinical and supervisory services within the facility. The Contractor shall disclose defendant records only in accordance with 42 C.F.R. Part 2. Where disclosure is permitted under those regulations, disclose only if disclosure is consistent with the policies and procedures of the Government or other certification authority.

14.3. The successful contractor will be required to complete privacy training as required by FAR 52.224-3.

15. TRANSITION PLAN

15.1. The Contractor recognizes that the services under this contract are vital to the Government and must be continued without interruption and that, upon contract expiration, a successor, either the Government or another Contractor, may continue them. The Contractor agrees to exercise its best efforts and cooperation to effect an orderly and efficient transition to a successor. Should the incumbent contractor not be selected for the contract award, for this transition, the incumbent will maintain its existing staff on-site throughout the transition period. No additional staffing requirements are anticipated to complete the transition to the new contract.

15.2. The transition is expected to take 30 days to complete. Immediately prior to the transition, the new contractor will stand up its transition team in order to facilitate the activities necessary for successful transition. It is assumed that the incumbent will have its staff on site at the beginning of the 30 day transition period and will coordinate the contract's transition. It is also assumed that PSA will provide adequate workspace for both contractors throughout the duration of the transition. The COR will work with both contractors throughout the transition.

15.2.1. The contractor shall develop and submit a project plan that identifies the activities required to meet all aspects of the requirements. The contractor must clearly demonstrate its ability to prevent any break in service.

15.2.2. Transition In:

15.2.2.1. The project plan shall clearly demonstrate the ability to manage the seamless transfer and transition of this contract. The proposed implementation plan must include, but not be limited to:

Seamless plan for initial transfer of defendants being treated;

Records transfer and return; and

Staffing designations

15.2.3. Transition Out:

15.2.3.1 The transition out plan shall mitigate risks associated with a transition of services at the end of the contract period. The plan shall document the transition of powers, duties, activities, and functions of tasks and services for the contract. Upon conclusion of the contract, all records will be provided to the Government and are the exclusive property of the Government.

15.2.4. The contractor shall propose a plan that shall include, but not be limited to:

15.2.4.1. Specific contractor needs from the Government to successfully transition away from services

15.2.4.2. Provide contact information of the project manager appointed to coordinate the transition

15.2.4.3. Process for the Government to request and receive monitoring data, interpretation and reports.

15. QUALITY ASSURANCE SURVEILLANCE PLAN

The contractor must comply with PSA's Quality Assurance Surveillance Plan (QASP) set forth in the contract. This plan will detect errors in services, prevent future errors, and provide quality assurance for the services provided under this contract. The QASP will be used to measure realistic performance standards, reasonable deliverables and/or standards, realistic and measurable standards of performances, realistic acceptable quality levels, and realistic monitoring methods to collect and analyze data. The QASP is a living document and may be updated/changed by PSA as necessary.

PURPOSE: This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

• What will be monitored

• How monitoring will take place

• Who will conduct the monitoring

• How monitoring efforts and results will be documented

The QASP directly corresponds to the performance objectives and standards specified in the PWS of the contract.

This QASP does not detail how the contractor accomplishes the work. The contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government's responsibility to be objective, fair, and consistent in evaluating performance.

This QASP may be revised or updated by the Government periodically on as needed basis.

The Government shall coordinate QASP changes or updates with the contractor.

PERFORMANCE STANDARDS: QASP Performance standards define the contracted services. The Government performs surveillance to determine if the contractor meets, exceeds or does not meet defined standards. The Government shall use QASP standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PERFORMANCE MEASUREMENT

a. ACCEPTABLE PERFORMANCE

The COR shall document acceptable performance under the stated contract.

Any report may become a part of the supporting documentation for any contractual action.

b. UNACCEPTABLE PERFORMANCE

The Contracting Officer's Representative (COR) shall document unacceptable performance under the stated contract.

When unacceptable performance occurs, the COR shall inform the Contractor and the Contracting Officer (CO). This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.

When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR) and present it to the contractor's program manager and the CO.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence.

The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR.

The Government shall review the contractor's corrective action plan to determine acceptability.

FREQUENCY OF MEASUREMENT

The COR will analyze whether the level and frequency of surveillance is appropriate for the work being performed under the stated contract.

The COR shall visit the contractor facility on a quarterly basis and meet with the contractor on an as needed basis to assess contractor performance.

The COR shall provide a written assessment report to the contractor.

Quality Assurance Surveillance Plan

Deliverable PWS Reference

COMPLIANCE QASP

PERFORMANCE

STANDARDS

Acceptable Quality

Level (AQL)

Monitoring Method

Incentive

Terms and Conditions

2 Service Requirement

Pass or Fail Contractor follows all terms and conditions set forth in the contract as well as Vendor's own policies and procedures.

Contractor follows all terms and conditions

The COR will compile a list of any infractions in writing which will be provided to the Contractor on an as needed basis and again in a quarterly report.

Positive or Negative

CPAR

review.

File Section 4 Pass or Fail The file shall contain the following documents:

The file contains all the necessary documents.

The Contracting

Officer's Representative

(COR) will review random files on a quarterly basis.

Positive or Negative

CPAR

review. 1. Intake

Documentation

2. Consent Forms

3. Treatment Plan

4. Discharge Summary

Contractor shall work with Pretrial Services

Officer and Clinical

Supervisors

Section 3 Pass or Fail The number of complaints from the Pretrial Services Officer(s)

Zero Pretrial Services Officer

Complaints

The COR will compile a list of any complaints which will be provided to the Contractor on a quarterly basis.

Positive or Negative

CPAR

review.

3.7

Monthly Summary

Section 5 Pass or Fail Treatment Summary Reports shall be provided with the Invoice via email on a monthly basis.

Contractor provides

Treatment Summary Reports timely.

The COR will verify on a monthly basis all monthly summaries were provided

Positive or Negative

Deliverable PSW Reference

COMPLIANCE QASP

PERFORMANCE

STANDARDS

Acceptable Quality

Level (AQL)

Monitoring Method

Incentive

Contractor Certifications

Section 1 Pass or Fail Contractor maintains an active license.

Contractor provides

COR on a quarterly basis active certification of all staff.

The COR will verify on a yearly basis that the

Contractor's Facility and Staff is in compliance with the contract.

Positive or Negative

On-Site Counseling

Sessions, IOP Program)

All Contractors staff providing services shall be licensed and certified as required – to be reviewed quarterly

Transfer of Physical File

Section 4 Pass or Fail The Physical File is provided to Pretrial Services Agency

The file is returned to

Pretrial

COR will monitor records being received

Positive or Negative

4.1, 4.3 after defendant is discharged from treatment.

Services on at least a quarterly basis.

from the Contractor. The COR will notify the Contracting Officer of any missing files on a quarterly basis.

review.

On-Site Counseling

Sessions, IOP Program

Section 5 Pass or Fail Attendance Sheet provided weekly on Monday for the previous week. If Monday falls on a Holiday, the attendance sheet shall be provided on the following business day.

Attendance sheets are provided timely.

The COR will verify on a quarterly basis all weekly attendance sheets were provided. The number of hours worked and the number of group sessions held will be reviewed via the attendance sheet.

Positive or Negative

CPAR

review.

The COR will verify on a quarterly basis that group notes are provided daily for IOP program.

Section D - Packaging and Marking

Section E - Inspection and Acceptance Terms

E.1 Inspection and Acceptance Unless otherwise stated in this Contract, the Contracting Officer's Representative (COR) will be responsible for inspection and acceptance of the products/services furnished under this Contract.

E.2 Quality Assurance

A…