Amendment 0001 9594CS25Q0078.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

Description of this amendment begins on page 2.

Court Services and Offender Supervision Agency Office of Procurement 800 North Capital Street, NW Washington, DC 20002-4260 POC: Cathy Collins;202.220.5354;catherine.collins@csosa.gov

FAC250110

9594CS25Q0078

1 2

08/27/2025

08/20/2025

Solicitation 9594CS25Q0078 Amendment 0001

SF30 Block 14, Continued

a. This amendment provides responses to questions received regarding solicitation 9594CS25Q0078, FM:Systems Consultant, and makes changes to the solicitation.

b. Attachment 1 to this amendment provides responses to all questions received.

c. This amendment makes the following changes to the solicitation, Section C, Statement of Work:

(1) Section C.4.4, Project Manager, change to read as follows (changes in red font):

C.4.4 Project Manager. The Project Manager is responsible for the oversight and successful performance of all on-site consultations, technical support, and training to the CSOSA Office of Facilities, in addition to fulfilling the reporting and meeting requirements identified in Sections C.6 and C.7. All Project Manager responsibilities can be performed virtually.

(2) Section C.7, Ad Hoc Meeting Requirements, change to read as follows (changes in red font):

C.7 Ad Hoc Meeting Requirements. Either party may request a meeting with the other party on an ‘ad hoc’ basis to discuss urgent or compelling issues. All ad-hoc meetings will be held virtually.

(3) Section C.10, Post-Award Meeting, change to read as follows (change in red font):

C.10 Post-Award Meeting. The COR will schedule a virtual post-award meeting between the Contractor and CSOSA within …

d. There is no change to the quote due date identified in solicitation section L.6.3, i.e., “September 3, 2025 at 11:59 PM EDT.”

e. Receipt of this Amendment 0001 must be acknowledged by providing a signed copy of page 1 of this amendment, i.e., the SF30, along with any submitted quote.

SOLICITATION 9594CS25Q0078 - AMENDMENT 0001

ATTACHMENT 1 - QUESTIONS AND RESPONSES

Question #1: SOW section C.2, What space types/classifications are currently defined in the FMS/database total campus? (e.g. Office, Meeting, Detention, Secure, Amenity, etc.)

Response: Below is a list of Space Types/Classifications defined in the FMS database:

DRC-WRKRM DRC Workroom S-TRAIN Training Room P-HOTEL Hoteling Space S-WAITING Waiting Room P-OFFC Office S-WRKRM Work Room P-SECURITY Security Office X-CHASE Mechanical Chase P-SHARED Shared Office X-CIRC-P Primary Circulation P-TEMPHOTEL Temporary Hotel X-CIRC-S Secondary Circulation P-WKS Workstation X-CORE General Core Area S-BAMEN Building Amenities X-CSTDL Custodial Space S-CAFÉ Cafeteria X-DOCK Loading Dock S-CEAC CEAC Room X-ELEC Electrical Room S-COLLAB Collaborative Area X-ELEV Elevator S-COMPTR Computer Room X-EXWALL Exterior Wall S-CONF Conference Space X-GARAGE Garage Parking S-COPY Copy Room X-LOBBY Central Lobby Space S-FILE File Room or Area X-MECH Mechanical Room S-GROUP Group Room X-SHAFT Vertical Shaft S-GYM Exercise Room X-STAIR Stairs S-HUDDLE Huddle Room X-TELE Telephone Closet S-INTVW Interview Room X-TOILET Restroom S-LAB Laboratory Space S-LIB Library S-LOBBY Elevator Lobby S-LRNLAB Learning Lab S-MAIL Mailroom S-MFR Manufacturing S-MULTIPURP Multipurpose Room S-OCSTOR Occupant Storage S-PANTRY Pantry Space S-PARK Parking S-PHONE Phone Room S-REPT Reception Area S-RES Resource Space S-SHOP Shop S-SHOWER Shower S-SPRT General Support Space S-STOR Storage Space S-SUPPOR Support Space S-TOILET Client Restroom S-TOUCH Touchdown

Amendment 0001 – Response to Questions

Question #2: SOW section C.2, How long has CSOSA had FM:Systems software implemented?

Response: CSOSA has been using FM:Systems software since at least since 2020.

Question #3: SOW section C.2, What specific modules under what specific FMS product does the current licensing include?

Response: FMS Product: FMS Workplace. Modules are:

• Space Management

• Asset Management

• Strategic Planning

• Move Management

• Real Estate Portfolio

• Room Scheduling

• Hoteling

Question #4: SOW section C.4.1.2, How many total spaces are currently defined in the database/system within the campus?

Response: There are a total of 2,182 spaces in FMS distributed within 6 buildings.

Question #5: SOW section C.4.1.2, Is there a desire to update or upgrade from the current product and configuration to a new, SaaS or other IWMS system?

Response: No; there are no current plans to change the current product usage.

Question #6: SOW section C.4.1.2, If so, what is the desired migration timeline?

Response: Not applicable.

Question #7: SOW section C.4.1.2, Is the current system on premise?

Response: Yes; the current system is on premise.

Question #8: SOW section C.4.1.2, Is this scope for a local campus only or for national portfolio?

Response: Solicitation section F.2 states the following regarding where on-site services are to be performed:

F.2 Place of Performance. The Contractor will primarily perform the work under this purchase order at the CSOSA facility located at 800 North Capitol Street, NW, Washington, DC, 20002-4260. However, the Contractor may be required to perform work at other CSOSA facilities located within Washington, DC.

Question #9: SOW section C.4.1.3, How many currently curated reports are run in a month?

Quarter?

Response: Currently CSOA receives seven automated reports each week. Some months require additional reports to be run based on need.

Question #10: SOW section C.4.1.3, How many custom reports are requested and created in a year?

Amendment 0001 – Response to Questions

Response: The FM:Systems Consultant will be asked to create other reports not already created on an as needed basis. This effort may be required while providing on-site support or may be requested to be provided using the remaining hours that can be performed on-site or remotely as determined by the Contracting Officer’s Representative (COR). Historically, most of the reports we use are a run from an existing report query. However, there may be additional reports (maybe a dozen each year) that need to be created.

Question #11: SOW section C.4.2, How many new OF staff are expected in the coming Period of Performance?

Response: At this time, no new OF staff are expected.

Question #12: Is there a price ceiling for this procurement, and are you able to share that information?

Response: No, there is no price ceiling that can be shared for this procurement. The solicitation, Section B.5, includes Table 1 which identifies the specific hours to be performed by each of two labor categories. In addition, the Statement of Work provides the qualification/experience requirements for each labor category. The requirement is to provide Contractor personnel that meet the qualification requirements and to provide a fully burdened hourly rate for each labor category included in the solicitation.

Question #13: Once an award is made, what is the projected start date?

Response: It is anticipated this award will be made prior to the end of fiscal year 2025, i.e., September 30, 2025. Once award is made, if not already cleared, the personnel performing work on-site will need to complete the required security forms and be cleared by CSOSA’s Office of Security. Once cleared, the one day a month on site performance can begin.

Question #14: For the project manager role, is it required that they be on-site during the one 8-hour day?

Response: No; there is no requirement for the Project Manager to be on-site. See Amendment 0001 which adds language to solicitation section C.4.4 that all Project Manager duties can be performed virtually.

Question #15: Do you have a sense of the preferred days/times for when the FM:Systems consultant will need to be in-person, so we can ensure the proposed resource has that time consistently reserved? Additionally, is it a hard requirement that the consultant be physically on-site for this day? We’re asking because we’ve identified a highly qualified individual who is located about six hours away and would need to commute for that day. Understanding whether this is a fixed date each month would help us plan and ensure their availability.

Response: Solicitation section C.5.1.1 requires one 8-hour day to be performed on-site. This will be one Wednesday a month. The second 8-hour day, which is additional hours beyond the regularly scheduled work hours, will be performed per the requirements outlined in solicitation section C.5.1.2. As stated in solicitation section C.5.1.2, this day will be scheduled by the Contracting Officer’s Representative (COR) as needed and the day is to be performed on-site unless otherwise agreed to by the COR.