955728-event.pdf

08 March 2021

Awarded To: EcoLife Award JH21-132 to EcoLife as the low cost responsive and responsible bidder.

Henrieville Creek Riparian Restoration Project Utah Division of Wildlife restricted to Utah Rangeland Pre-Qual List for cut and pile for approximated 25.1 acres in Garfield County, UT.

08 March 2021

Open 2/22/2021 1:00 PM MST Type Invitation for Bid Close 3/5/2021 2:00 PM MST Number JH21-132 Currency US Dollar

Sealed Until 3/5/2021 2:00 PM MST

Contacts Jeff Hammer jhammer@utah.gov

Commodity Codes Commodity Code Description

99999 AVL - NOT FOR VENDOR USE

70111 Removal services for ornamental plants or bushes or trees including tree and shrub removal services and lop and scatter and chaining and harrow and bullhog

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Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Wildlife Resources

INVITATION FOR BIDS

Henrieville Creek Riparian Restoration Project

SOLICITATION #JH21-132

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: services for improved riparian and wildlife habitat and reduced fire hazard on approximately 25.1 acres along Henrieville Creek southwest of the town of Henrieville, UT. Method will include; hand cutting all standing, live, and dead Russian olive and tamarisk; subsequently applying herbicide to cut stumps; and masticating all the slash piles. The project area is located in Garfield County, Utah. The proposed treatment area is in the flood plain of Henrieville Creek.

Closing date and time

The closing date and time for this sourcing event is March 5, 2021 at 2 p.m. Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Bid Openings

The bid opening for this solicitation will NOT take place in person. “Unofficial Results” will be posted to the solicitation in SciQuest after the solicitation has closed. The Unofficial Results DO NOT constitute an award for the bid. Unofficial Results are being uploaded online in order to promote fairness to all vendors, regardless of physical geographic location.

Location and Description:

Work under this Contract is located in Garfield County, Utah. The project area is located along Henrieville Creek 1 miles southwest of the town of Henrieville, UT. The property is privately owned. See attached map for specific treatment areas. This task order includes the Contractor to furnish labor, equipment, supervision, transportation, operating supplies and incidentals.

Acreage: 25.1acres as identified on the attached site map.

Access to the site: Access onto the project site is provided by a combination of paved highways, county dirt surface roads and jeep trails. Four (4) wheel drive vehicles are recommended in and around the project area. It will be the contractor’s responsibility to get the equipment to the work site.

Acreage: 25.1 acres +/- dependent upon bids and budget constraints

Specific Tasks:

Work Limits: Only areas shown on the Project Map will be treated. Treatment and non-treated areas within the project area may be flagged and/or described verbally. A shapefile for GPS and a PDF map of the project area will be provided prior to work beginning. It will be the contractor’s responsibility to furnish either a GPS unit(s) or smartphone(s) with PDF map application to be utilized in identifying project boundaries. Contractor(s) will be responsible to download all needed shapefiles/PDFs using their own devices.

Shapefiles/PDFs will be provided in email upon request.

Government staff may physically identify unit boundaries for the work executed under the contract or may rely on the Project Map and associated GPS shapefile as adequate boundary markings. The Project Manager and Contractor will identify an estimated start date for work to begin on the project. The Project Manager will provide Contractor with a Notice to Proceed prior to the estimated start date if

Description site conditions are suitable to initiate work. Upon receiving the Notice to Proceed, the Contractor shall promptly enter the project area, locate treatment boundaries, locate control points, section corners, take such action to prevent their destruction, and begin treatment work.

Specifications for treatments:

1. Completely cut and remove all standing live and/or dead Russian Olive and tamarisk plants within flagged areas; all live limbs are to be completely severed from stump.

2. Plant species other than those identified for treatment are to be avoided and damage minimized to the extent possible when removing the target species.

3. When hand felling trees the stumps will be cut as close to the ground as safely possible. That means within 1 inch of the soil or closer. Stumps will be cut flat and parallel to the surface with no sharp angles.

4. Stumps of cut plants are to be brushed of any debris or dirt and IMMEDIATELY sprayed with supplied herbicide.

Stumps must be sprayed within 10 minutes of cutting. Herbicide will be sprayed on the cambium layer of the cut stump, as well as down the sides of the stump. If a tree is multi-stemmed each stump must be completely sprayed, even if the stumps have grown together.

5. All slash/litter is to be manually hauled to the location of the slash pile or masticated in place.

6. Slash piles must not be within 30 feet of the stream, staging areas, and adjacent piles.

7. Never place slash piles on top of stumps.

8. Piles should be located at least 15 feet from native vegetation such as cottonwoods and willows.

9. Slash plies will be masticated and the material (results of mastication) will be spread to a height of no more than 4 inches off the ground. Slash cannot be spread within 30 feet of any waterways.

10. Soil and ground disturbance will be minimized, the ground will need to be contoured, tracks smoothed out, and berms knocked down where machinery has been used.

11. Work will be shut down if rain or snow creates conditions that cause soil rutting, if snow accumulation impedes low stumping (2”), or if rain is expected within two hours of spraying.

12. If it rains or snows within two hours of spraying, stumps will need to be re-treated.

13. Contractor will keep track of the amount of herbicide used each day and the number of acres treated each day.

Contractor will keep written records and provide written records to project administrator.

Government staff will identify unit boundaries for the work executed under the contract. The Contractor shall immediately upon entering the project area, begin work, locate control points, section corners, and take such action to prevent their destruction.

Cutting shall be performed in an organized systematic manner as determined in the pre-work conference.

CONTRACTOR FURNISHED EQUIPMENT:

Equipment Requirements: Fully operational chainsaws or handsaws shall be furnished by the Contractor on a fully operational basis, with a competent, fully qualified sawyer and shall meet the following specifications:

1. Must provide a minimum of a 5-man crew.

2. Be capable of cutting standing live and/or dead Russian olive and tamarisk.

3. Contractor must supply herbicide for the project. Following the label, Triclopyr, surfactant, and blue dye must be provided and applied. All chemicals and mixes must be approved by the project manager prior to application.

4. Contractor must supply sufficient herbicide applicators to immediately treat stumps of cut vegetation.

5. Be capable of masticating or chipping all sizes of cut material and spreading chips.

6. Equipment shall be free of fluid leaks and be in good operating condition.

7. Equipment shall be washed before entering the project treatment area, and all soil and plant parts shall be removed to prevent the spread of noxious weeds in and out of the project area.

Contractors shall furnish two (2) warning signs to be placed on roadside entrance of work area. Signs shall be a minimum of three

(3) feet by three (3) feet in dimension and shall warn of the possibility of flying debris.

GOVERNMENT FURNISHED PROPERTY:

No Government property shall be furnished on this project.

This contract will result in one purchase order contract award to the lowest cost responsive and responsible bidder.

Length of the Contract

Project Performance Time: Contract must be completed by April 10, 2021. Contract time cannot be extended due to timing stipulations for wildlife habitat use.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and State of Utah Division of Wildlife Resources is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #JH21-132.

This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this

IFB.

Additional Information:

Site Visits:

No site visit will be held for this project.

It is strongly recommended that each potential bidder attend to ensure that he/she has a complete understanding of the requirements of this project. Bidders are otherwise urged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to attend the pre-proposal conference, or to otherwise inspect the site, constitute grounds for a claim after contract award.

SHAPE FILES:

Maps and/or shapefiles are attached in the Buyer Attachments Section of this solicitation. If bidder needs additional maps/files, please specify the type in the Q&A Section of this solicitation.

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense.

Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer Attachments Section.

5. The proposed Scope of Work has been attached to this IFB - Attachment B. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality. See Questions Section for uploading a Claim of Business Confidentiality form.

7.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids must be submitted electronically, through SciQuest.

10. The cost for this IFB will be evaluated as described in this prerequisite.

11. Bids will be opened in accordance with Utah Code 63G-6a-604.

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Buyer Attachments

1. Claim of Business Confidentiality 12.7.20.pdf

2. Performance evaluation document--- FOR REFERENCE USE ONLY.

3. Changing your Time Zone

4. Attachment A: Terms and Conditions for Services (Purchase Orders)

5. Attachment B Scope of Work.docx

6. General Location Map.pdf

7. Map.pdf

8. RO_Removal.zip

9. RO_Removal_Layer.kmz

08 March 202108 March 202108 March 202108 March 202108 March 202108 March 2021 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/955728-1018187169Claim%20of%20Business%20Confidentiality%2012.7.20.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1678309391&Signature=LmVssRb2MJ2m0e3eqBv4y935GL8%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/955728-554761320Contract%20Performance%20Evaluation%20FOR%20REFERENCE%20USE%20ONLY.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1678309391&Signature=463iP3aWtkZUsRpbY95JbVX%2BEZo%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/955728-566044729Changing%20Your%20Time%20Zone.pptx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1678309391&Signature=mcbMDAXAhB91c4oT79qPd9X%2ByF0%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/955728-894705039termsposervice-051319%20%281%29_UpdatedNH.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1678309391&Signature=LrmxCBm0hCrZyMtJoQK8TZlE41g%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/955728-1044208681Attachment%20B%20Scope%20of%20Work.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1678309391&Signature=8obmqstqv7fDgE8c8DILQqfceJ8%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/955728-1044209223General%20Location%20Map.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1678309391&Signature=%2BZ1rmFGUZPGBX6zsSJ3Ddasyvlo%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/955728-1044209815Map.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1678309391&Signature=pwswObA6xX9fIJwXcB2zNTZ2ZA8%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/955728-1044209337RO_Removal.zip?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1678309391&Signature=XVKFLgVmMfAbvjR2G7f12x6Dfkc%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/955728-1044210064RO_Removal_Layer.kmz?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1678309391&Signature=u85eUQTPEMQM8nNoMf9wBM%2FB56Q%3D

Questions Required Questions

Group 1: Acceptance of Prerequisites

1.1 Offeror acknowledges that it is the offerors responsibility to upload any and all documents in responding to the solicitation. If the vendors fails to upload a document, uploads an incorrect document, uploads a blank document, or uploads any document incorrectly the State of Utah may not allow the vendor to make changes following the closing of the solicitation.

1.2 Offeror acknowledges that they do not have financial ties to individuals or entities on an OFAC sanctions list.

1.3 Do you agree to the Rangeland Standard Terms and Conditions that have been attached to this IFB?

1.4 Does your firm assert a claim of business confidentiality for any of the following information submitted in response to this solicitation? If yes please attach the following business confidentiality claim as part of your bid. In addition, please attach a redacted copy of any document that contains confidential information.

1.5

Bidder acknowledges it has read the Attachment B Scope of Work and understands its obligations and responsibilities contained therein, which must be met if awarded a contract.

By submitting a bid, Bidder certifies that it can meet or exceed all of the requirements in the Attachment B. Failure to meet the required obligations and responsibilities, if awarded a contract, may result in bidder being non-responsible and the contract may be canceled.

1.6 Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.7 Please upload information impacting Offeror’s responsiveness here.

1.8

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.gov.

1.9 Does Bidder have an outstanding tax lien in the State of Utah?

1.10 Bidder acknowledges that a Performance Evaluation will be performed on this project and that they will be required to work with the project manager.

1.11 Bidder acknowledges that the “Unofficial Results” posted at the end of the solicitation do not constitute an award for the bid, but are uploaded for bid opening purposes. Official notification of award will go out by email after all bids have been evaluated by the State.

Official Bid Results will then be uploaded to the solicitation.

1.12

If Offeror has any information that is not already provided within its proposal that if known to the State would impact the State’s determination on offeror’s responsiveness for a contract award (i.e., legal action, recent turn-over in major personnel, loss of a major contract, any alleged violations of federal, state or local regulations, etc.), please mark “yes” to this question and upload such information in the space provided below. Otherwise, please mark “no”. Please see UCA 63G-6a-709 for additional details.

1.13 Bidder acknowledges they may not assign, sell, transfer, subcontract or sublet rights, or delegate any right or obligation under this Purchase Order, in whole or in part, without the prior written approval of the State Entity.

Group 2: Vendor Information

2.1 Please provide your firm's legal company name.

2.2 Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5 Please provide your firm's State of Utah Sales Tax ID Number.

2.6 Identify your firm's type of business.

2.7 Is Offeror (owners, principles, partners) a retiree currently receiving benefits through the Utah Retirement Systems (URS)?

2.8 Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

Group 3: Vendor's Submission

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3.1 Offeror must identify any conflict, or potential conflict of interest, that might arise during the contract. If no conflicts are identified or expected, write “None” in this section.

3.2

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted.

Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Group 4: Mandatory Minimum Requirements

4.1 Bidder must have an operator with a pesticide applicators license on site at all times. Bidder must upload a pesticide applicators license.

4.2 Bidder must provide a minimum of a 5-man crew.

4.3 Bidder must complete the project by or before April 10, 2021. Project cannot be extended due to timing stipulations for wildlife habitat use.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Henrieville Creek Riparian Restoration Project 25.1 AC - Acre

Provide all cut and chip, herbicide treatment and mastication or chipping if necessary according to specifications listed in Attachment B: Scope of Work.

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